AGENDA
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 27, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the
amount of $2,400.00 to replace the stove at the LEC
Discussion and possible
action to approve Resolution to reappoint Randy Hasley to serve on the Tillman
County E-911 Board, term ending February, 2020
Discussion and possible
action to approve Oklahoma Department of Transportation Federal Emergency Relief
Project Damage Statement, FHWA Disaster #OK15-1, Route #7106C, Dist. 1
Discussion and possible
action to approve Interlocal Agreement between Tillman County and City of
Chattanooga
Discussion and possible
action to approve Agreement between Tillman County and Sherry Wynn for cleaning
services
Discussion and possible
action to approve Agreement between Tillman County and Oklahoma Department of
Transportation for lease-purchase of one (1) 2017 John Deere 210GLC Excavator
purchased through the County Road Machinery and Equipment Revolving Fund, Dist.
3
Discussion and possible
action to approve ODOT 324a Claim Form for payment to C.L. Boyd Co., Inc. in the
amount of $197,737.36 for one (1) 2017 John Deere 210GLC Excavator, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 23, 2017.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 21, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to require road user maintenance agreement for all
wind farm development and construction
Discussion and possible
action to approve Resolution for Interlocal Agreement between Tillman County and
Cotton County for sale of one (1) 1995 John Deere 644G Loader
Discussion and possible
action to approve Agreement between Tillman County and U.S. Army
Garrision/IMCOM, Fort Sill, for mutual aid fire support
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 16, 2017.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 13, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to declare surplus one (1) 2004 John Deere 200C LC Excavator, Inv.
356-002, Dist. 3
Discussion and possible
action to declare surplus one (1) 1995 John Deere 644G Loader, Inv. 345-005,
Dist. 2
Discussion and possible
action regarding Hazard Mitigation Plan
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 9, 2017.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 6, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution in support of Tillman County City of Frederick
Hospital Authority
Discussion and possible
action to approve Lease Agreement between Tillman County and Oklahoma Office of
Management Enterprise Services on behalf of Oklahoma Department of Corrections
for office space rental
Discussion and possible
action to approve ODOT 324a Claim Form for payment to SBC Consulting Engineers
in the amount of $18,300.00 for utility reimbursement, Project #
CIRB-171C(127)RB, State Job # 25486(07), Baseline Road Project, Phase I
Discussion and possible
action to approve Purchase Contract between Tillman County and Oklahoma
Department of Transportation for one (1) 2017 John Deere 624K II 4WD Loader
purchased on State Contract through the County Road Machinery and Equipment
Revolving Fund, Dist. 1
Discussion and possible
action to approve Purchase Contract between Tillman County and Oklahoma
Department of Transportation for one (1) 2017 John Deere 624K II 4WD Loader
purchased on State Contract through the County Road Machinery and Equipment
Revolving Fund, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 2, 2017.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 30, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Sales Contract between Tillman County Assessor and Randall
Reilly LLC for UCC subscription access
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Mitchaell B. Jones and Lorrie L. Jones in the amount of $10.00, properties as
follows: Adams Addition, Block 11, Lot 2
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Feliciano Ramos in the amount of $20.00, properties as follows: Holloman
Addition, Block 20, W/2 of Lot 8 and the N 100’ of Lots 9-10
Discussion and possible
action to approve ODOT 324a Claim Form for payment to Garcia Construction in the
amount of $56,191.36 for utility reimbursement, Project # CIRB-271C(002)RB,
State Job # 28689(07), Baseline Road Project, Phase II
Discussion and possible
action to approve Supplemental and Modification Agreement between Tillman County
and Oklahoma Department of Transportation, Project #CIRB-271C(002)RB, State Job
#28689(04)(05)(06)(07), Baseline Road Project, Phase II
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 26, 2017.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 23, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. Meeting with Mr.
Jeff Woody, ODOC Probation & Parole Office Southwest District Supervisor,
regarding office rental
Discussion and possible
action to approve Annual Commissary Report submitted by Sheriff
Discussion and possible
action to allow Frederick Chamber of Commerce to use Courthouse grounds for
event promotion signage
Discussion and possible
action to cancel Bid#1-2017
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 19, 2017.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 17, 2017
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Elected
Officials/Department Heads Risk Assessment meeting
Discussion and possible
action to approve FY2017 Emergency Management Program Grant Contractual
Agreement between Tillman County and Oklahoma Department of Emergency Management
Discussion and possible
action to approve Lease Purchase Agreement between Tillman County and
Progressive Windows for windows in the amount of $31,341.40, Bid #6-2016
Discussion and possible
action to approve Purchase Contract between Tillman County and Oklahoma
Department of Transportation for one (1) 2017 John Deere 210GLC Excavator
purchased on State Contract through the County Road Machinery and Equipment
Revolving Fund, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 15, 2017.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 27, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Eastern Oklahoma Youth
Services, Pittsburg County, for juvenile detention services, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and Eastern Oklahoma Youth
Services, Woodward County, for juvenile detention services, FY 2017
Discussion and possible
action to approve Contract & Agreement between Tillman County and Lee Farms,
Inc. for gravel purchases, calendar year 2017
Discussion and possible
action to approve Contract & Agreement between Tillman County and Lee Farms,
Inc. for clay purchases, calendar year 2017
Discussion and possible
action to approve Contract & Agreement between Tillman County and JTL Farms for
clay purchases, calendar year 2017
Discussion and possible
action to approve Lease Agreement between Tillman County and Tillman Producers
Coop for repeater tower space, calendar year 2017
Discussion and possible
action to approve to approve Resolution approving Application for Permit
submitted by Oklahoma Natural Gas Company, SW/4-5-T2S-R17W, Dist. 3
Discussion and possible
action to approve Resolution reappointing Dwight Parker to the Tillman County
Emergency Medical Service Board, term ending January 1, 2021
Discussion and possible
action to approve Resolution reappointing Jeff Patterson to the Tillman County
Emergency Medical Service Board, term ending January 1, 2021
Discussion and possible
action to approve Resolution for Election Board expense reimbursement
Discussion and possible
action to elect Tillman County Board of Commissioners Chairman, effective
January 1, 2017
Discussion and possible
action to elect Tillman County Board of Commissioners Vice-Chairman, effective
January 1, 2017
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 20, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
TILLMAN COUNTY
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 19, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 15, 2016.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 12, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. – Meeting with
ASCOG Representative Steve Kelley regarding Transportation Investment Generating
Economic Recover (TIGER) Grants and Southwest Oklahoma Regional Transportation
Planning Organization (SORTPO)
Discussion and possible
action to bring from table and award Six Month Bids & Twelve Month Ballot
Printing Bids
10:00 A.M. – Discussion with
John McElroy regarding CIG Grant and letter of support
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 8, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 5, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Interlocal Agreement between Tillman County E-911 and Tillman
County Sheriff Department for dispatching services, FY2017
10:30 A.M. Bid Opening: Six
Month Bids & Twelve Month Ballot Printing Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 1, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 28, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Risk Assessment
Meeting
Discussion and possible
action to donate property to the Tillman County Historical Society
Discussion and possible
action to approve Interlocal Agreement between Tillman County and City of
Frederick for conveyance of real property
Discussion and possible
action to reappoint Mary Hasenmyer to serve as Trustee of the Tillman
County-City of Frederick Hospital Authority, term ending December 1, 2019
Discussion and possible
action to reappoint Payton Sherman to serve as Trustee of the Tillman County
Industrial Authority, term ending December 4, 2019
Discussion and possible
action to reappoint Phillip Ratcliff to serve as Trustee of the Tillman County
Industrial Authority, term ending December 4, 2019
Discussion and possible
action to appoint Jason Treadwell to serve as Trustee of the Tillman County
Industrial Authority, term ending December 4, 2019
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 18, 2016.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 7, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to dispose equipment, District 3
Discussion and possible
action to approve 2017 Tillman County Holidays
Discussion and possible
action to approve 2017 Schedule of Regular Meetings
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 3, 2016, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 31, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table action regarding drug and alcohol testing facilities
Discussion and possible
action to approve FY2016 Schedule of Federal Awards
Discussion and possible
action to approve FY2016 Schedule of State Awards
Discussion and possible
action regarding County Travel Policy
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 28, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 24, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Meeting with
Combined Insurance representative Melissa O’Brien
Discussion and possible
action to file for extension on FEMA Site, Disaster #4222
Discussion and possible
action regarding drug and alcohol testing facilities
Discussion and possible
action to enter into Executive Session in accordance with 25 O.S. § 307 (B) (1):
Highway Districts 123, Administrative Assistant
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 20, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 17, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve ODOT 324a Claim Form for payment to Garcia Construction in the
amount of $110,663.14, Project # CIRB-271C(002)RB, JP#28689(07), Baseline
Road Phase II
Discussion and possible
action to approve Contract & Agreement between Tillman County and JPL Farm &
Ranch Inc. for clay purchases, FY 2017
Discussion and possible
action to go out for 6-month bids and 12-month ballot printing bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 13, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 10, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to appoint Matt Gray as Requisitioning Agent and Joseph Ducheneaux as
Receiving Agent, Assessor’s Office
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 6, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 3, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 29, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 26, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
OSU EXTENSION OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2016
Discussion and possible
action to submit letter to Oklahoma State Department of Health in support of the
EMRA being formed by Tillman County EMS and City of Frederick
Discussion and
possible action to approve and submit to ODOT Federal Emergency Relief Project
Damage Statement, Federal Project # ERSTP-271C(036)ER, Dist. 3
Discussion and possible
action to approve Resolution to participate in the County Road Machinery and
Equipment Revolving Fund, FY 2017
10:00 A.M. Annual Jail
Inspection to be performed at the LEC
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 22, 2016.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 19, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to update CIP 5-year plan
10:00 A.M. Bid Opening: Bid
#6-2016, Window Replacement, Courthouse
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 15, 2016.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 12, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to review written quotes and award project for pile driving, Brush Creek
Bridge, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 8, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 6, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve and execute a Permit to Conduct Geophysical Operations request
from Waggoner Osborne Land Services on S 115’ of Lots 9-12, Block 11, Hollister
Original
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Dan Elsener
on the NW/4-1-T2S-R19W, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 1, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 29, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Tillman County General Fund Budget, FY
2017
Discussion and possible
action to approve Emergency Management Grant Program Sub-Grant Agreement between
Tillman County and the Oklahoma Department of Emergency Management, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and CommunityWorks LLC at
Cleveland County for juvenile detention services, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and CommunityWorks LLC at
Pottawatomie County for juvenile detention services, FY 2017
Discussion and possible
action to approve ODOT 324a Claim Form for payment to Gonzalez de la Garza for
utility reimbursement in the amount of $6,038.75, Project: CIRB-271C(002)RB,
State Job #28689(07), Baseline Road Phase II
Discussion and possible
action to approve 12-month bridge inspection invoices from CED #7
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Schedule of Federal Awards Report, FY 15-16
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Schedule of State Assistance Report, FY 15-16
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Financial Statement, FY 15-16
Discussion and possible
action to approve Agreement between Tillman County and Terry Duncan for chipper
operating
Discussion and possible
action to go out for bids for window replacement, Courthouse
10:00 A.M. Bid Opening: Bid
#4-2016, Pile Driving, Brush Creek Bridge, Dist. 3
10:30 A.M. Bid Opening: Bid
#5-2016, Bridge Materials, Brush Creek Bridge, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 25, 2016.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 22, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. Meeting with
Colonial Life representative
Discussion and possible
action to approve Interlocal Cooperative Agreement between Tillman County and
Oklahoma Department of Corrections for correctional services, FY 2017
Discussion and possible
action to approve Tillman County General Fund Budget, FY 2017
Discussion and possible
action to select project for 2017 REAP Grant, Dist. 123
Discussion and possible
action to approve ODOT 324a Claim Form for payment to Garcia Construction for
utility reimbursement in the amount of $175,037.70, Project: CIRB-171C(127)RB,
State Job #25486(07), Baseline Road Phase I
Discussion and possible
action to approve Resolution to appropriate adjusted balance of FY15-16 Reserve
POs, Highway Fund
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 18, 2016.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 15, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 AM: Elected
Officials/Department Heads Risk Assessment and Budget meeting
Discussion and possible
action to approve E-911 Budget, FY 2017
Discussion and possible
action to approve Disaster Emergency Proclamation
Discussion and possible
action to allow Frederick Chamber of Commerce use of Courthouse grounds and
restrooms on Saturday, November 5 for its annual Cotton Festival
Discussion and possible
action to approve Agreement between Tillman County and OSU CLGT for software and
support, FY 2017
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Jeffery and/or Eduarda Cunningham in the amount of $10.00, properties as
follows: Grandfield Original, Block 20, Lot 6
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Donny B. Lindsey in the amount of $40.00, properties as follows: Stout’s South
Addition, Block 28, Lots 9-12
Discussion and possible
action to approve Resolution to appropriate adjusted balance of FY15-16 Reserve
PO, DOC Fund
Discussion and possible
action to approve ODOT 324a Claim Form for payment to Garcia Construction for
utility reimbursement in the amount of $75,704.37, Project: CIRB-171C(127)RB,
State Job #25486(07), Baseline Road Phase I
Discussion and possible
action to go out for bids for pile driving and beam placement, Brush Creek
Bridge, Dist. 3
Discussion and possible
action to go out for bids for bridge materials, Brush Creek Bridge, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 11, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 8, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking, one (1) Xerox Fax/Printer, Inv. 218-1, Sheriff Dept.
Discussion and possible
action to approve Resolution to lapse the adjusted balance of FY15-16 Reserve
Purchase Orders, General Fund
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 4, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 1, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to declare surplus and approve Resolution to dispose of equipment by
junking, Sheriff Dept.
Discussion and possible
action to approve Agreement between Tillman County and ROCMND Area Youth
Services, Craig County Juvenile Detention Center, for juvenile detention
services, FY 2017
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Vanessa Torres and Brian Jones in the amount of $70.00, properties as follows:
Doneghy Addition, Block 14, Lots 15-21
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to Leo
and Rachel Noyola in the amount of $60.00, properties as follows: Frederick
First Addition, Block 29, North 70’ of Lots 17-19; Gosnell Tracts, W 140’ of M
50’ of S/2 AND W 140’ of S 50’ of Tract 5; Frederick Original, Block 85, S 50’
of N 100’ of Lots 35-39
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 28, 2016.
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 25, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:45 A.M. – Discussion
regarding proposed Contract between Tillman County and Veritical Bridge
Development II LLC
Discussion and possible
action to approve Contract between Tillman County and Vertical Bridge
Development II LLC
Discussion and possible
action to bring from table and update and Future STP Project list and submit to
CED #7
Discussion and possible
action to approve Agreement between Tillman County and Comanche County for
juvenile detention services, FY 2017
Discussion and possible
action to approve Cooperative Extension Service Agreement between Oklahoma State
University and the Board of County Commissioners of Tillman County, FY 2016
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Michael Garza in the amount of $40.00, properties as follows: City Park
Addition, Block 15, Lot 1, 3-8, 10; and, Ray’s Subdivision, Tract 7
Discussion and possible
action to re-appoint Ray Walker to serve on the Board of Trustees of the
Southwest Rural Development Authority, term ending July 31, 2020
Discussion and possible
action to approve Domestic Water Line Installation Request from Melissa Lamar,
crossing CR NS226 between SE/4-2-T1S-R17W and SW/4-1-T1S-R17W
10:30 A.M. - Discussion and
possible action to enter into Executive Session in accordance with O.S. 25 § 307
(B) (1), Highway Districts 123: Road Foremen
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 21, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 18, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and update Future STP Project list and submit to CED
#7
Discussion and possible
action to bring from table and approve Resolution to declare County owned real
property surplus, property description: 9.6 acre tract in NE/4-13-T2S-R18W
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658700 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658800 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658900 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Resolution to renew Lease Agreement #865900 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Agreement between Tillman County Health Department and Ricky
Hill for building maintenance, FY 2017
Discussion and possible
action to approve Utility Relocation Agreement between Tillman County and
Tillman County RWD #1, Project # CIRB-271C(002)RB, Job Piece #28689, Base Line
Road Project
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 14, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 11, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Extension of Interlocal Agreement between Tillman County LEC
and Oklahoma Department of Corrections for correctional services, FY 2016
Discussion and possible
action to approve Interlocal Agreement between Tillman County and State of
Oklahoma Office of Juvenile Affairs for support and work on SWOJC, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and Western Plains Youth &
Family Services, Inc. for juvenile detention services, FY 2017
Discussion and possible
action to update Future STP Project list and submit to CED #7
Discussion and possible
action to allow Frederick Arts & Humanities Council use of the Courthouse
grounds Saturday, September 17, 2016 for its annual Arts n’ Action event
Discussion and possible
action to approve Resolution to declare County owned real property surplus,
property description: 9.6 acre tract in NE/4-13-T2S-R18W
Discussion and possible
action to approve Resolution assessing an Occupational Tax in accordance with 37
O.S. § 554.2
Discussion and possible
action to approve Resolution to cancel FY15-16 Reserve Purchase Orders, General
Fund
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 7, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 5, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M.
Meeting with Colonial Life Insurance representatives Tracy Thomas and
Dave Meyers
Discussion and possible
action to approve Agreement between Tillman County and Tillman County EMS for
inmate ambulance transportation, Sheriff Dept., FY 2017
Discussion and possible
action to approve FY 2017 Contract Renewals between Tillman County and
LeadsOnline, InterAct, Simplex Grinnell, Great American Financial, R.K. Black,
Farmers & Merchants Bank, U.S. Cellular, and VistaCom, Sheriff Dept.
Discussion and possible
action to approve Agreement between Tillman County and Texas County
Commissioners for juvenile detention services, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and KellPro, Inc. for
software, licensing fees and support, County Clerk’s Office, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and KellPro, Inc. for
software, licensing fees and support, County Commissioner’s Office, FY 2017
Discussion and possible
action to approve Agreement between Tillman County and KellPro, Inc. for
software, licensing fees and support, County Treasurer’s Office, FY 2017
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Oklahoma
Department of Agriculture, Food, and Forestry, Wildlife Services Division for
wildlife damage management activities, FY 2017
Discussion and possible
action to approve Resolution to renew lease-purchase agreements between Tillman
County and Oklahoma Department of Transportation, County Road Machinery and
Equipment Revolving Fund, FY 2017
Discussion and possible
action to declare surplus and approve Resolution to dispose of equipment by
junking of one (1) APC Battery Backup, Inv. #238-6, County Clerk
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 30, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 27, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Meeting with CED
#7 Representative Brad Coalson regarding bridge inspections
Discussion and possible
action to approve bridge inspection invoices from CED #7
Discussion and possible
action to approve Resolution appointing Bryant Ferris to complete the unexpired
term of L.A. Todd as member of the Tillman County Fair Board
Discussion and possible
action to approve Resale Budget, FY 2017
Discussion and possible
action to approve Amended Agreement between Tillman County Health Department and
Tillman Memorial Hospital for x-ray services, FY 2017
Discussion and possible
action to approve ODOT 324a Claim Form for payment to CED #7 for utility
reimbursement in the amount of $6,038.75, Project: CIRB-171C(127)RB, State Job
#25486(07), Baseline Road Phase I
Discussion and possible
action to approve FY2017 Contract Agreements with Thyssenkrupp Elevator and
Cintas Corporation, Courthouse
Discussion and possible
action to approve Interlocal Agreement between Tillman County and Comanche
County for the mutual benefit of each party to provide any agreeable assistance
in road construction and maintenance, FY 2017
Discussion and possible
action to approve FY 2017 Interlocal Agreements between Tillman County and the
following municipalities: City of Frederick; City of Grandfield; Town of Tipton;
Town of Davidson; Town of Manitou; Town of Loveland; Town of Hollister; Tillman
County RWD #1
Discussion and possible
action to approve FY 2017 Interlocal Agreements between Tillman County and the
following schools: Frederick Public Schools; Grandfield Public Schools; Tipton
Public Schools; Davidson Public Schools; Chattanooga Public Schools; Great
Plains Technology Center
Discussion and possible
action to request from Tillman County Excise Board for temporary appropriations
for FY 2016-2017
Discussion and possible
action to close out FY 2015-2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 23, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 20, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Interlocal Cooperative Agreement between Tillman County and
Oklahoma Department of Corrections for correctional services, FY 2017
Discussion and possible
action to approve Resolution to execute Agreement establishing the Association
of County Commissioners of Oklahoma Self-Insured Group and electing payment
option, FY 2017
Discussion and possible
action to approve the contract between Tillman County and Muskogee Youth
Services
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 16, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 13, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Six Month Bids
Discussion and possible
action to appoint Mike Burton as Receiving Agent, Sheriff /DOC/Dispatch
Discussion and possible
action to bring from table and approve FY
2017 Contract for Detention Transportation Services between Tillman County and
State of Oklahoma Office of Juvenile Affairs
Discussion and possible
action to approve Agreement between Tillman County and Canadian County Juvenile
Detention Center for juvenile detention services, FY 2017
Discussion and possible
action to approve Contract & Agreement between Tillman County and Lee Farms Inc.
for clay purchases, FY 2017
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 9, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 6, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Creek County Juvenile
Detention Center for juvenile detention services, FY 2017
Discussion and possible
action to appoint Ronnie Adams as Receiving Agent, Courthouse
10:30 A.M. Bid Opening: Six
Month Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 2, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 31, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution for disposing of equipment by junking one (1)
OkiData Microline 491 Printer, Dist. 1
Discussion and possible
action to approve Resolution to execute Agreement establishing the Association
of County Commissioners of Oklahoma Self-Insured Fund and electing payment
option, FY 2017
Discussion and possible
action to approve Resolution to renew Lease-Purchase Agreements between Tillman
County and BancFirst for two (2) 2015 John Deere 672G Motor Graders, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 26, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 23, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. Discussion with
Department Heads regarding Courthouse maintenance
Discussion and possible
action to bring from table to allow Passport Health of Oklahoma to provide an
On-Site Clinic at the Courthouse
Discussion and possible
action to appoint Marisa Guerra and Danette Rivas as Requisitioning Agents,
Health Department
Discussion and possible
action to appoint Kallie Clemmer and Jamie LaCourse as Receiving Agents, Health
Department
Discussion and possible
action to approve Contract Renewal between Tillman County Health Department and
Stanley Systems, Inc. for copier lease, FY 2017
Discussion and possible
action to approve Contract Renewal between Tillman County Health Department and
Cintas Corporation for cleaning supplies, FY 2017
Discussion and possible
action to approve Contract between Tillman County Health Department and Jimmy’s
Lawn Care for grounds maintenance and landscaping, FY 2017
Discussion and possible
action to approve Agreement between Tillman County Health Department and Cole
Pest Control for monthly post control treatment, FY 2017
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Professional Counseling Solutions for office rental, FY 2017
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Memorial Hospital for x-ray services, FY 2017
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 19, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 16, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table to allow Passport Health of Oklahoma to provide an
On-Site Clinic at the Courthouse
Discussion and possible
action to approve Resolution entering Contract Agreement with Oklahoma
Cooperative Circuit Engineering Districts Board for certain road and bridge
construction projects
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 12, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 9, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. Presentation by
Jay Sharp regarding Tillman County Trade Days
Discussion and possible
action to allow Passport Health of Oklahoma to provide an On-Site Clinic at the
Courthouse
10:30 A.M. Bid Opening:
Bid#3-2016, Used Pickup, Assessor Office
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 5, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 2, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the
amount of $8,542.00 to pay for a new hot water heater for DOC cells at the LEC
Discussion and possible
action to approve Utility Relocation Agreement between Tillman County and
Tillman County Rural Water District #1, Project #CIRB-171C(127RB), State
Job #25486(04), Baseline Road Project
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 28, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 25, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table action to go out for bids for used chipping
equipment, Dist. 2
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the
amount of $4,215.52 to pay for plumbing repairs at the LEC
Discussion and possible
action to approve Autoclave Agreement between Tillman County Health Department
and MMG Frederick Medical Clinic for instrument sterilization
Discussion and possible
action to approve ODOT 324a Claim Form for payment to CED #7 for Utility
Reimbursement in the amount of $9,795.07, Base Line Road Project, Phase I
Discussion and possible
action to approve ODOT 324a Claim Form for payment to CED #7 for Utility
Reimbursement in the amount of $10,711.25, Base Line Road Project, Phase II
Discussion and possible
action to go out for bids for six month bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 21, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 18, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table Bid #1-2016
Discussion and possible
action to approve Agreement between Tillman County and Sac and Fox Nation for
juvenile detention services, FY 2017
Discussion and possible
action to approve Resolution to appoint a representative to the ASCOG Board of
Trustees, term June 16, 2016 – May 31, 2017
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Keith Kubitz,
location: S/2 SW/4-34-T3S-R18W, Dist. 2
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Clemente and Margaret Rodriguez in the amount of $20.00, property as follows:
Frederick Original, Block 11, Lots 27-28
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Ethan Hale in the amount of $10.00, properties as follows: Ray’s 2nd
Addition, Block 4, Lot 12
Discussion and possible
action to go out for bids for one (1) used pickup, Assessor Office
Discussion and possible
action to go out for bids for used chipping equipment, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 14, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 11, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. – Elected
Officials meeting to discuss Risk Assessment and possible changes to Personnel
and Drug/Alcohol Testing policies
Discussion and possible
action to update Personnel Policy
Discussion and possible
action to update Drug & Alcohol Testing Policy
Discussion and possible
action to go out for bids for one (1) used pickup, Assessor Office
10:30 A.M. – Bid Opening:
Bid #2-2016, Metal Building & Slab, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 7, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 4, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #1-2016
Discussion and possible
action to allow Goodwill to use Courthouse parking lot on June 4
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 31, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 31, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
Discussion and possible
action to bring from table and award Bid #1-2016, Metal Building, Dist. 1
Discussion and possible
action to go out for bids for metal building and slab, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 28, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 28, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
10:30 A.M. Bid Opening: Bid
#1-2016, Metal Building, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 23, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 21, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement Renewal with LeadsOnline for investigative software,
Sheriff Dept.
Discussion and possible
action to approve Agreement Renewal with Mentalix for annual maintenance on
digital fingerprint machine, Sheriff Dept.
Discussion and possible
action to approve Memorandum of Agreement between the Commissioners, Dispatch
Centers, and Emergency Management Offices of Tillman and Comanche Counties,
Chattanooga Volunteer Fire Department, and Frederick Fire Department regarding
dispatching procedures of the Chattanooga Volunteer Fire Department
Discussion and possible
action to submit to Oklahoma Emergency Management an extension request for
Hazard Mitigation Plan Grant DR1985;OK#10
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 17, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 14, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Jimmy L. Harper in the amount of $20.00, properties as follows: Stout’s South
Addition, Block 25, Lots 1-2
Discussion and possible
action to approve Utility Relocation Agreement between Tillman County and
Southwest Rural Electric Association, Project # CIRB171C(127)RB, State Job #
25486(04), Baseline Road Phase I
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 10, 2016
________________________
Cacy Caldwell, County Clerk
ILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 7, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible action on entering executive session
to discuss the position of Commissioners Administrative Assistant
Discussion and possible action on bridge inspection reports
from Brad Coalson with CED 7
Discussion and possible action on Memorandum of Understanding
Concerning Critical Findings, Load Postings, & Bridge Closing recommendations
with the Oklahoma Department of Transportation
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 3, 2016
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 22, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible action to approve Cooperative
Agreement between Tillman County and Arthur Ochsner on the NE/4-33-T2S-R14W,
Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 18, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 16, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:00 A.M. Fair Board Elections
Discussion and possible action to approve Agreement between
Tillman County and Prodigy Solutions, Inc. for inmate telephone service, Sheriff
Department
Discussion and possible action to approve Contract between
Tillman County and Prodigy Solutions, Inc. for commissary software, hardware and
fulfillment, Sheriff Department
Discussion and possible action to submit application to OCCEDB
requesting ETR funds to advance construction of District 3 FEMA approved
projects
Discussion and possible action to enter into ETR fund Contract
Agreement with OCCEDB to advance construction of District 3 FEMA approved
projects
Discussion and possible action to allow Frederick Main Street
use of Courthouse parking lot and grounds April 22 and 23
Discussion and possible action to go out for bids for one (1)
Metal Building and Slab, Dist. 1
Discussion and possible
action on a cooperative agreement between Tillman County and Fred and Terry
Wyatt legal description as follows: N/2 of Block 5, Hollister Addition to the
town of Hollister. Purpose of stock piling aggregate materials
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 11, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 8, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking: one (1) Windsor Merit 1500 Buffer, Inv. 432-3; and one (1) Tri-Star
Vacuum Sweeper, Inv. 432-1, County Clerk
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 4, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 1, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to declare surplus and sell at CED auction March 11-12, 2016: one (1)
2011 Vermeer BC1000XL Brush Chipper, Serial #IVRY98B1016527, Inv. #325-002
Discussion and possible
action to appoint Marisa Guerra as Requisitioning Agent, Health Dept.
Discussion and possible
action to approve Resolution
requesting emergency funds from County Road Machinery & Equipment
Revolving Fund, Dist. 3
Discussion and possible
action to approve Resolution to hold Fair
Board Election on February 16, 2016 at 9:00 A.M.
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 28, 2016.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 25, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution calling for and holding an Election in Tillman
County, for the purpose of submitting to the registered qualified electors
thereof, the question of whether the Retail Sale of Alcoholic Beverages by the
Drink for On-Premises Consumption will be authorized within Tillman County
Discussion and possible
action to approve Resolution certifying that no federal funding will be used to
complete Project # CIRB-271C(002)RB, State
Job Piece # 28689(04), Baseline Road Project
Discussion and possible
action to approve Agreement between Oklahoma Department of Emergency Management
and Tillman County for the FY 16 Emergency Management Program Grant
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 21, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 19, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve ODOT 324a Claim Form in the amount of $7,040.00 payable to
CED#7 for Right-of-Way Staking, Base Line Road Project
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking one (1) HP Computer, Inv. 238-014, Dist. 3
Discussion and possible
action to approve Title Sheet for Base Line Road Project, Phase 1
Discussion with
representatives from Tillman County EMS Board regarding funding issues
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January14, 2016.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANURAY 11, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: KENT SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. – Elected
Officials Meeting regarding Risk Assessment and Administrative Leave
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the
amount of $4,917.00 to pay for contract with Southern Folger for inspection of
and possible repair to jail doors at the LEC
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking five (5) Mobile Vision in-car video systems, Inv. #613-001, 613-002,
613-003, 613-004, 613-005, Dist. 3
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
ICW, LLC in the amount of $30.00, properties as follows: Gosnell Addition, Block
16, Lots 8-9 and the S/2 of Lot 10
Discussion and possible
action to approve Disaster Emergency Proclamation
10:00 A.M. Discussion with
Chattanooga Fire Department regarding dispatching issues
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 7, 2016.
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 4, 2016
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to elect Tillman County Board of Commissioners Chairman
Discussion and possible
action to elect Tillman County Board of Commissioners Vice-Chairman
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 30, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 21, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment,
District 3
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment,
District 3
Discussion and possible
action to enter into Executive Session in accordance with O.S. 25 § 307 (B) (1),
Highway Districts 123: Administrative Assistant
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 17, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 14, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the
amount of $3,141.80 to pay for replacement dry sprayer at the LEC
Discussion and possible
action to approve amended Public Works Project Contract between Tillman County
Health Department and Oklahoma Department of Corrections for offender workers,
FY 2016
Discussion and possible
action to approve Resolution appointing Marvin Huff to the Tillman County
Industrial Authority to complete the unexpired term of John Simon ending
December 4, 2017
Discussion and possible
action to bring from table and award Six Month Bids and Twelve Month Ballot
Printing Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 10, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 7, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:00 A.M. Review Bridge
Inspections with CED #7 Representative Brad Coalson
Discussion and possible
action to approve Bridge Inspection claims
Discussion and possible
action to appoint Kim Buckner as Requisitioning Agent and Barbara Gray as
Receiving Agent, District 123
Discussion and possible
action to approve Resolution re-appointing Levi Krasser to the Tillman County
Industrial Authority, term ending December 4, 2018
Discussion and possible
action to approve Lease Agreement between Tillman County and Tillman Producers
Coop for repeater tower space, calendar year 2016
Discussion and possible
action to approve and submit ODOT 324a Claim Form for payment to CED #7 for
Right-of-Way Acquisition and Damages Reimbursement, Base Line Road Project
10:30 A.M.
Bid Opening: Six Month Bids & Twelve Month Ballot Printing Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 3, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 30, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution re-appointing Mike Suiter to the Tillman
County-City of Frederick Hospital Advisory Board, term ending December 1, 2018
Discussion and possible
action to approve Resolution re-appointing John Hester to the Tillman County
Industrial Authority, term ending December 4, 2018
Discussion and possible
action to approve Resolution re-appointing Jack Killebrew to the Tillman County
Industrial Authority, term ending December 4, 2018
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 23, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 23, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 19, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 16, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve 2016 Tillman County Holidays
Discussion and possible
action to approve 2016 Schedule of Regular Meetings
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 12, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 9, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to appoint Heath Weber as Receiving Agent, replacing Gary Disbrow,
Sheriff Department
Discussion and possible
action to approve Agreement between Tillman County and Muskogee Youth Services
for juvenile detention services, FY 2016
Discussion and possible
action to approve Agreement between Tillman County and Oklahoma Juvenile Justice
Services, Inc. for juvenile
detention services, FY 2016
Discussion and possible
action to approve Agreement between Tillman County and Texas County Juvenile
Detention Center for juvenile detention services, FY 2016
Discussion and possible
action to approve Agreement between Tillman County and Osage County Juvenile
Detention Center for juvenile detention services, FY 2016
Discussion and possible
action to approve Agreement between Tillman County and Creek County Juvenile
Detention Center for juvenile detention services, FY 2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 5, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 2, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:00 A.M. Discussion with
Air Med Care Representative Richard Allmon regarding possible policy for County
employees
Discussion and possible
action to change provider of air ambulance coverage memberships for County
employees
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and Houston Huff on the N/2 NW/4-23-T1S-R19W, Dist. 1
Discussion and possible
action to approve Contract & Agreement between Tillman County and Lee Farms,
Inc. for gravel purchases, calendar year 2016
Discussion and possible action to
approve Contract & Agreement between Tillman County and Henry Harms for gravel
purchases, calendar year 2016
Discussion and possible
action to approve Contract & Agreement between Tillman County and Cheryl Moon,
Personal Representative of the Estate of Margie Everson, for clay purchases,
calendar year 2016
Discussion and possible
action to approve Contract & Agreement between Tillman County and Robert L.
Beazley, Jr., Rebecca Lynn Korenek, and Buffie Lea Pleasants, for gravel
purchases, calendar year 2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 29, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 26, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion regarding
retirement system enrollment policy
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and Houston Huff on the N/2 NW/4-23-T1S-R19W, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2001 HP Laser Jet Printer,
SN# J4169A, Inv. #240-003, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN#
CPU6125FR4ZA416, Inv. #238-008, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN#
CPU6125FR4ZA417, Inv. #238-009, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN#
CPU6125FR4ZA412, Inv. #238-010, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN#
CPU6125FR4ZA413, Inv. #238-011, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2001 Compaq Server, SN#
125BM28DE301, Inv. #238-013, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2002 Sharp Xerox XL-2120
Copier, SN# 006117, Inv. #240-002, Dist. 1
Discussion and possible
action to approve Resolution for disposing of one (1) 2003 Okidata 591 Printer,
SN# 205C3000775, Inv. #240-005, Dist. 1
Discussion and possible
action to go out for six month bids and twelve month ballot printing bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 22, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 19, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution selecting CED #7 to perform Tillman County bridge
safety inspections from April 1, 2016 to March 31, 2018
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Houston Huff
on the N/2 NW/4-23-T1S-R19W, Dist. 1
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Brent Cassidy on the SW/4-6-T4S-R15W, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 15, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 12, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve FY 2016 Emergency Management Grant Program Application
Discussion and possible
action to appoint Jimmy Keyes as Receiving Agent, Dist. 2
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman County
RWD #1 on CR EW 173 between the SW/4-35-T1N-R16W and the NE/4-3-T1S-R16W, Dist.
1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 8, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 5, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to allow Frederick Chamber of Commerce use of Courthouse grounds November
7, 2015 for Cotton Festival
Discussion and possible
action to approve Service Agreement between UniFirst and Tillman County for
uniform service, Dist. 2
Discussion and possible
action to submit Surface Transportation Program (STP) Application for FY 2020
Discussion and possible
action to approve and submit to ODOT Federal Emergency Relief Project Damage
Statement, Federal Project # ERSTP-271C(034)ER, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 1, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 28, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to cancel Reserve Purchase Orders and appropriate
balance of cancelled and paid FY 14-15 PO’s to new FY, Sheriff DOC Fund
Discussion and possible
action to approve Resolution to cancel Reserve Purchase Orders and appropriate
balance to new FY, Health Department
Discussion and possible
action to approve Resolution to dispose of by junking one (1) 2001Shredmaster
3220S Shredder, Serial # MUI7295, Health Department
Discussion and possible
action to approve Resolution to assess courthouse security fee on civil cases
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Braulio Perez in the amount of $40.00, property as follows: Stout’s South
Addition, Block 15, N/2 of Lot 17,
all of Lots 18-19, and the S 23’ of Lot 20
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Marty and Bernadette Calvin in the amount of $40.00, properties as follows:
Stout’s South Addition, Block 16, Lots 4-5; and Stout’s South Addition, Block
16, Lots 11-12
Discussion and possible
action to approve and submit to ODOT Federal Emergency Relief Project Damage
Statement, Federal Project #ERSTP-271C(045), District #1
Discussion and possible
action to approve and submit to ODOT Federal Emergency Relief Project Damage
Statement, Federal Project #ERSTP-271C(47), District #1
Discussion and possible
action to approve and submit ODOT 324a Claim Form for payment to CED #7 for
Utility Reimbursement, Base Line Road Project
Discussion and possible
action to approve final FY 2015-2016 Tillman County General Government Estimate
of Needs
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 22, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 21, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFERS
OF APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Canadian County Juvenile
Detention Center for juvenile detention services, FY 2016
Discussion and possible
action to approve and submit ODOT 324a Claim Form for payment to CED #7 for
Right-of-Way Easement Staking and School Land Certification, Base Line Road
Project
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Kirk Schreiner on the NW/4-3-T2S-R16W, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 17, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 14, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to accept donation of police vehicle from Seminole County
Discussion and possible
action to approve Contract with ASCOG for preparing the 2016 REAP Grant
Application
Discussion and possible
action to approve and submit the 2016 REAP Grant Application
9:30 A.M. meeting with
AirMedCare Network Representatives Richard Allmon and Will Winters
10:30 A.M.
Discussion and possible action to enter Executive Session pursuant to
O.S. 25 § 307 (B) (1), Highway Districts 123: Custodian Position
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 10, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 8, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve FY 15-16 Contract Renewals with LeadsOnline, Miracle
Laboratories, Simplex Grinnell, Great American Financial, R.K. Black, Farmers &
Merchants Bank, U.S. Cellular, VistaCom, DPS-OLETS, OSBI, Brooks Industries,
Cable One, and Art Storage, Sheriff Department
Discussion and possible
action to approve Resolution amending annual leave policy
Discussion and possible
action to approve Resolution updating information at financial institutions
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 3, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 31, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Toby Kinder
at NW 10 acres of the NW/4 NE/4-3-T3S-R18W, Dist. 2
Discussion and possible
action to approve Resolution to appropriate adjusted balance of FY14-15 Reserve
PO’s, Highway Fund
Discussion and possible
action to appoint Julie Garza as Requisitioning Officer, and Patricia Wynn as
Receiving Agent, Treasurer’s Office, effective September 1, 2015
Discussion and possible
action to approve and submit ODOT 324a Claim Form for payment to CED #7 for
Right-of-Way and Fencing Reimbursement, Base Line Road Project
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 27, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 24, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to select project for 2016 REAP Grant, Dist. 1, 2, 3
Discussion and possible
action to approve ODOT’s Supplemental and Modification Agreement No. 3 CIRB
Project Agreement, Project No. CIRB-171C(127)RB, State Job No. 25486(04),
District 1, Phase I, Baseline Road
Discussion and possible
action to approve ODOT’s Supplemental and Modificatio Agreement No. 1, CIRB
Project Agreement, Project No. J3-0068(04)(05)CI, State Job. No. 30068(04)(05),
District 1, Deadman Creek
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 20, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 17, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to cancel Reserve Purchase Order #3097, Health
Dept.
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Julie A. Willis in the amount of $20.00, property as follows: Ray’s 2nd
Addition, Block 2, Lots 1-2
Discussion and possible
action to appoint Kim Buckner as Receiving Agent, Courthouse General
Discussion and possible
action to update Future STP Project list and submit to CED #7
Discussion regarding 2016
REAP Grant Application
Discussion and possible
action to update CIP 5-year plan
Discussion and possible
action to approve and submit to Tillman County Excise Board the Tillman County
FY 2015 Budget
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 13, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 10, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County Health
Department and Standley Systems LLC for copy machine rental
Discussion and possible
action to approve Supplemental and Modification Agreement between Tillman County
and Oklahoma Department of Transportation, Project No. CIRB-171C(127)RB, State
Job No. 25486(04), Base Line Road Project
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 6, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 3, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
John and Tracie Stanford in the amount of $40.00, property as follows: Frederick
Original, Block 27, East 46 2/3 feet of Lots 15-18
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Zion Properties in the amount of $120.00, property as follows: Dean Addition,
Block 1, Lots 11-12; Ray’s 1st Addition, Block 3, Lot 3; Stout’s
South Addition, Block 1, Lots 9-10; Frederick Original, Block 29, Lots 1-4;
Frederick Original, Block 29, Lots 5-6 and the N/2 of Lot 7
Discussion and possible
action to approve Resale Budget, FY 15-16
Discussion and possible
action to approve Intergovernmental Agreement between Tillman County and Kiowa
County for Surge Rock purchases at $5.00/cy, FY 2016
Discussion and possible
action to approve Resolution to cancel FY14-15 Warrants and appropriate balance
of funds to new Fiscal Year, Sheriff DOC
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 30, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 27, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund for a
new water heater
9:30 A.M. Elected Officials
Meeting to discuss FY15-16 Budget
Discussion and possible
action to appoint Kim Buckner as Receiving Agent, E-911 & E-911W
Discussion and possible
action to appoint Kim Buckner as Receiving Agent, Districts 123
Discussion and possible
action to approve Resolution to cancel FY14-15 Warrant and appropriate balance
of funds to new Fiscal Year, Highway
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Schedule of Federal Awards Report, FY 14-15
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Schedule of State Assistance Report, FY 14-15
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Financial Statement, FY 14-15
Discussion and possible
action to accept the resignation of Kim Lamb as Tillman County Treasurer,
effective August 31, 2015
Discussion and possible
action to approve Resolution to appoint Treasurer, effective September 1, 2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 23, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 20, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County Sheriff Department and
SimplexGrinnel for fire alarm and sprinkler system inspections and maintenance,
FY 2016
Discussion and possible
action to approve Agreement between Tillman County Sheriff Department and
Miracle Laboratories Pest Control for pest control services, FY 2016
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the
amount of $34,569.62 for LEC Roof
Replacement Project
Discussion and possible
action to approve Cooperative Extension Service Agreement between Oklahoma State
University and the Board of County Commissioners of Tillman County, FY 2016
Discussion and possible
action to allow Goodwill use of the
Courthouse parking lot August 8 to collect donations
Discussion and possible
action to approve Lease Purchase Agreements between Tillman County and Warren
CAT for two (2) 2015 CAT 12M3 Motor Graders, Bid #4-2015
Discussion and possible
action to approve Lease Purchase Agreement between Tillman County and Shattuck
National Bank for phone systems at Courthouse and LEC, Bid #6-2015
Discussion and possible
action to approve Lease Purchase Agreement between Tillman County and Welch
State Bank for one (1) 2015 Mack CHU613, Bid #7-2015
Discussion and possible
action to approve Resolution grant permission for Oklahoma Natural Gas Company
to lay and maintain a 2” pipe line in County right-of-way
Discussion and possible
action to approve Interlocal Agreement between Tillman County E-911 Board and
Tillman County Sheriff Department for dispatching services, FY 2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 16, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 6, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County Sheriff Department and U. S.
Cellular for wireless services, FY 2016
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and the Oklahoma Department of Agriculture, Food, and Forestry, Wildlife
Services Division, for wildlife damage management activities and programs, FY
2016
Discussion and possible
action to bring from table and approve Resale Budget, FY 2016
Discussion and possible
action to bring from table and approve proposal submitted by State Contract
vendor Ford Roofing Co. for installation of roofing system at LEC
Discussion and possible
action to approve Lease Agreement between Tillman County and Southwest Rural
Electric Association on 3.5 ac. tract in NE/4-12-T1S-R19W, Dist. 1
Discussion and possible
action to appoint Jimmie C. Smith to serve as Trustee of the Southwest Rural
Development Advisory Board, completing unexpired term of Leon Wright, term
expiring July 31, 2018
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 1, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
AMENDED
NOTICE & AGENDA
SPECIAL MEETING
DATE:
JULY 1, 2015
TIME:
9:30 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
OPENING OF
BLANKET PURCHASE ORDERS
Discussion and possible
action to approve Interlocal Cooperative Agreement between Oklahoma Department
of Corrections and Tillman County Sheriff Department for correctional services,
FY 2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 29, 2015
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
SPECIAL MEETING
DATE:
JULY 1, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
OPENING OF
BLANKET PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 26, 2015
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 29, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2015, Phone Systems
Discussion and possible
action to bring from table and award Bid #7-2015, Haul Truck, Dist. 2
Discussion and possible
action to accept proposal submitted by State Contract vendor Ford Roofing Co.
for installation of roofing system at LEC
Discussion and possible
action to approve E-911 Budget, FY 2016
Discussion and possible
action to approve Resale Budget, FY 2016
Discussion and possible
action to approve Agreement between Tillman County and Western Pains Youth &
Family Services, Inc. for juvenile detention services, FY 2016
Discussion and possible
action to approve Agreement between Tillman County and Comanche County Juvenile
Detention Center for juvenile detention services, FY 2016
Discussion and possible
action to approve Resolution appointing Jeff Patterson to serve as Trustee of
the Tillman County Emergency Medical Service Board, completing unexpired term of
Frank Jensen, term ending December 31, 2017
Discussion and possible
action to approve Cooperative Agreement between Tillman County and the Oklahoma
Department of Agriculture, Food, and Forestry, Wildlife Services Division, for
wildlife damage management activities and programs, FY 2016
Discussion and possible
action to approve FY 2015-2016 Contract Renewals with ThyssenKrupp Elevator and
Cintas Corporation, Courthouse
Discussion and possible
action to submit to the Tillman County Excise Board the request of Tillman
County Health Department to use the
LEC Bond Repair and Replacement Fund to pay for replacement of ten (10) broken
windows at the LEC
Discussion and possible
action to approve request of Tillman County Health Department to Tillman County
Excise Board for 50% of available funds for temporary appropriations for FY
2015-2016
Discussion and possible
action to request from Tillman County Excise Board 50% of available funds for
temporary appropriations for FY 2015-2016
Discussion and possible
action to close out FY 2014-2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 25, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 22, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Professional Counseling Solutions for office space rental, FY 2016
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Memorial Hospital for x-ray services, FY 2016
Discussion and possible
action to approve Agreement between Tillman County Health Department and Cost
Pest Control for pest control services, FY 2016
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to Lee
White, in the amount of $30.00, property as follows: Stout’s South Addition,
Block 10, Lots 6-8
Discussion and possible
action to approve Resolution establishing the Association of County
Commissioners of Oklahoma Self-Insured Group, and selecting payment option, FY
2016
Discussion and possible
action to approve School Land Survey, Parcel No. 12, 2.20 ac. tract in
SW/4-36-T1N-R16W, CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project
Discussion and possible
action to approve School Land Survey, Parcel No. 13, 2.41 ac. tract in
SE/4-36-T1N-R16W, CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project
Discussion and possible
action to approve School Land Survey, Parcel No. 13.1, 0.04 ac. tract in
SE/4-36-T1N-R16W, CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project
Discussion and possible
action to approve Interlocal Agreement between Tillman County and Comanche
County for the mutual benefit of each party to provide any agreeable assistance
in road construction and maintenance, FY 2016
Discussion and possible
action to approve FY 2016 Interlocal Agreements between Tillman County and the
following municipalities: City of Frederick; City of Grandfield; Town of Tipton;
Town of Davidson; Town of Manitou; Town of Loveland; Town of Hollister; Tillman
County RWD #1
Discussion and possible
action to approve FY 2016 Interlocal Agreements between Tillman County and the
following schools: Frederick Public Schools; Grandfield Public Schools; Tipton
Public Schools; Davidson Public Schools; Chattanooga Public Schools; Great
Plains Technology Center
10:30 A.M. Bid Openings: Bid
#6-2015, Phone Systems; Bid #7-2015, Haul Truck, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 18, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
--AMENDEDED--
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 15, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and Kenneth Dosher at South 100 acres of the SE/4-14-T1N-R19W, Dist. 1
Discussion and possible
action to approve Public Works Project Contract between Tillman County Health
Department and Oklahoma Department of Corrections for offender workers,
FY 2016
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658700 with F & M Bank
for Sheriff Vehicle, FY 2016
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658800 with F & M Bank
for Sheriff Vehicle, FY 2016
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658900 with F & M Bank
for Sheriff Vehicle, FY 2016
Discussion and possible
action to approve Resolution to renew Lease Agreement #865900 with F & M Bank
for Sheriff Vehicle, FY 2016
Discussion and possible
action to approve Resolution establishing the Association of County
Commissioners of Oklahoma Self-Insured Fund, selecting payment option #2, FY
2016
Discussion and possible
action to approve Agreement between Tillman County and Texas County for juvenile
detention services, FY 2016
12:00 Noon: Bid Opening, LEC
Roof Replacement
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 11, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 8, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and Kenneth Dosher at South 100 acres of the SE/4-14-T1N-R19W, Dist. 1
Discussion and possible
action to bring from table and award Six Month Bids
Discussion and possible
action to approve Interlocal Agreement between Tillman County and the State of
Oklahoma Office of Juvenile Affairs for support and work on SWOJC, FY 2016
Discussion and possible
action to approve Resolution to renew lease agreements, Districts 1,2,3
Discussion and possible
action to approve Renewal and Extension of Lease Agreement between Tillman
County and CAT Financial on two (2) CAT 120M Motor Graders, Dist. 3
Discussion and possible
action to approve Lease Purchase Agreement between Tillman County and Welch
State Bank on one (1) JD 6115D Utility Tractor, Dist. 1
Discussion and possible
action to approve Lease Purchase Agreement between Tillman County and Welch
State Bank on one (1) JD 6115D Utility Tractor, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 4, 2015.
________________________
Cacy Caldwell, County Clerk
I'mTILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 1, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON
FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and Kenneth Dosher at South 100 acres of the SE/4-14-T1N-R19W, Dist. 1
Discussion and possible
action to bring from table and go out for bids for new telephone systems,
Courthouse and LEC, Bid #6-2015
Discussion and possible
action to appoint Randy Hasley as Receiving Agent, SLA Fund
Discussion and possible
action to appoint Ashley Velez and Danette Rivas as Requisitioning Officers,
Health Department
Discussion and possible
action to appoint Kallie Clemmer and Jamie LaCourse as Receiving Agents, Health
Department
Discussion and possible
action to approve FY 2016 Contract Renewals with Cintas Corporation and Xerox,
Health Department
Discussion and possible
action to approve Resolution for Disposing of Equipment by trading to C.L. Boyd,
Inc. one (1) 2010 JD 672G Motor Grader, Serial #DW672BX628326, Inv. #307-022,
Dist. 1
Discussion and possible
action to approve Resolution for Disposing of Equipment by trading to C.L. Boyd,
Inc. one (1) 2010 JD 672G Motor Grader, Serial #DW672BX628400, Inv. #307-023,
Dist. 1
Discussion and possible
action regarding ceiling fan installation on 3rd floor of Courthouse
10:30 A.M. Bid Openings: Bid
#5-2015, MFWD Utility Tractor; Six Month Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 28, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 26, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Cooperative Agreement between Tillman County Commissioners and
Kenneth Dosher regarding the South 100 acres of the SE ¼ of Section 14, T1N,
R19W
Discussion and possible action to approve juvenile detention contract between
Tillman County and Craig County Detention Center
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 21, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 18, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to go out for bids and approve Invitation to Bid, Division A – Bidding
Requirements, Section 00100, for the re-roofing of the Tillman County Law
Enforcement Center, Frederick, Oklahoma, prepared by ARC Architecture, Bid
#141175
Discussion and possible
action to approve contracts for new graders, District 1
Discussion and possible
action to approve payoff of old graders, ODOT #99-2201 and ODOT #99-2202,
District 1
Discussion and possible
action to go out for bids for one or more new and/or used tractors District 1, 3
Discussion and possible
action on bidding new phone system for county buildings, including courthouse
Discussion and possible
action on appointing Maha Sultan, M.D. to the Tillman County Board of Health,
term effective immediately, ending June 30, 2019
Discussion and possible on
declaring a county-wide disaster emergency proclamation, due to recent flooding
Discussion and possible
action on the hiring of Tillman County Emergency Management Director/Safety
Director
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 14, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 11, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve FY
2016 Contract for Detention Transportation Services between Tillman County and
State of Oklahoma Office of Juvenile Affairs
Discussion and possible
action to approve Public Works Project
Contract between Tillman County Courthouse and Oklahoma Department of
Corrections for offender workers, FY 2016
Discussion and possible
action to appoint Erika Martinez as Receiving Officer, OSU Extension/Free Fair
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 7, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 4, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund to pay
for replacement of ten (10) broken windows at the LEC
Discussion and possible
action to approve FY 2016 Contract for Detention Transportation Services between
Tillman County and State of Oklahoma Office of Juvenile Affairs
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Roberta D. Hoover, in the amount of $126.00, property as follows: Frederick
First Addition, Block 5, Lots 7-12
Discussion and possible
action to approve Resolution to execute Agreement between Tillman County and
Oklahoma Department of Transportation, Project #CIRB-171C(127)RB, State Job
#25486(04), Base Line Road Project
Discussion and possible
action to approve Title Sheet for Project #J3-0068(004)CI, Job #30068(04),
Deadman Creek tributary
Discussion and possible to
go out for six (6) month bids for the following:
corrugated polyethylene pipe, corrugated polypropylene pipe, metal
culverts, bands, steel products, crushed limestone products, crushed granite
products, asphalt products and ready-mix concrete, Dist. 123
Discussion and possible
action to go out for bids for one (1) used 2011 or newer truck, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 30, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 13, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Sac and Fox Nation for
juvenile detention services, FY 2016
Discussion and possible
action to approve and submit ODOT 324a claim form for payment through the County
Road Machinery and Equipment Revolving Fund to Irwin Trailers for one (1) 2016
Armorlite SBD-32, Bid #2-2015, Dist. 1
Discussion and possible
action to approve Resolution signifying that regulatory provisions have been met
in relation to Project # CIRB-171C(127)RB, State Job #25486(04), Base Line Road
Project
Discussion and possible
action to approve programming Resolution for FY 2016 STP Bridge Replacement
Project
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Ernie Wood on the NE/4-28-T3S-R14W, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 9, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 30, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action regarding Courthouse telephone system
Discussion and possible
action to submit to the Tillman County Industrial Authority the request of
Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund to pay
for architectural services rendered in relation to the LEC Roof Replacement
Project
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking one (1) 2003 Compaq Computer, Serial #6X31KN8ZF38B, Inv. #238-003, Dist.
3
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking one (1) 2003 Compaq Computer, Serial #USC329062W, Inv. #238-008, Dist. 3
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking one (1) Culvert Spreader, Serial #PA-TN39200397, Inv. #352-001, Dist. 3
Discussion and possible
action to approve Permit to Conduct Geophysical Operations submitted by Waggoner
Osborne Land Services, Dist. 2
10:00 A.M.
Discussion and possible action to enter Executive Session pursuant to
O.S. 25 § 307 (B) (1), Highway Districts 123: Administrative Assistant,
Custodian, Emergency Management/Safety Director, and Payroll Clerk
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 26, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 23, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to allow Goodwill use of the Courthouse parking lot June 6 to collect
donations
Discussion and possible
action to approve Agreement between Tillman County and Creek County Juvenile
Justice Center for juvenile detention services, FY 2016
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1992 John
Deere 510 Backhoe, SN#T0510DG782593, Inv. #332-003, Dist. 2, by selling to Sam
Thomas at CED auction for $15,000.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1997 Mack
CH613, SN#1M1AA18YVW077849, Inv. #302-023, Dist. 2, by selling to Emeka Okorocha
at CED auction for $8,500.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1987 Ranco
Belly Dump 32’ Trailer, SN#1R9BSA50XHL008498, Inv. #348-011, Dist. 3, by selling
to Carters Equipment Sales at CED auction for $7,000.00
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 19, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 16, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #4-2015, lease-purchase of one (1) or
more AWD Motor Graders, Dist. 3
Discussion and possible
action to approve Purchase Contract between Tillman County and Oklahoma
Department of Transportation for one (1) 2015 Armorlite SBD-32, Bid #2-2015
Discussion and possible
action to allow Oklahoma Free Wheel use of the Courthouse grounds June 7-8
Discussion and possible
action to approve Resolution to appoint a BOCC representative to the ASCOG Board
of Trustees, term from June 19, 2015 through May 31, 2016
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 12, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 9, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #4-2015, lease-purchase of one (1) or
more AWD Motor Graders, Dist. 3
Discussion and possible
action to approve Purchase Contract between Tillman County and Oklahoma
Department of Transportation for one (1) 2015 Armorlite SBD-40, Bid #2-2015
Discussion and possible
action to approve ODOT Form 324a Claim for payment to CED #7 in the amount of
$2,900.00 for right-of-way research cost reimbursement, CIRB #271C(002)RB, State
Job #28689(06), Baseline Road Phase II
Discussion and possible
action to approve Resolution to participate in the County Road Machinery and
Equipment Revolving Fund, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 26, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 2, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #1-2015, one (1) or more 6WD Motor
Graders, Dist. 1
Discussion and possible
action to bring from table and award Bid #2-2015, 20cy Belly Dump Trailer, Dist.
1
Discussion and possible
action regarding retirement guidelines for Tillman County Employees
Discussion and possible
action to approve Agreement between Tillman County and CommunityWorks,
Pottawatomie County, for juvenile detention services, FY 2015
Discussion and possible
action to approve Agreement between Tillman County and CommunityWorks, Cleveland
County, for juvenile detention services, FY 2015
Discussion and possible
action to approve Domestic Water Line Installation Request from Holloway Family
Limited Partnership on CR NS 236 between the NE/4-9-T1S-R15W and
NW/4-10-T1S-R15W, Dist. 3.
Discussion and possible
action to approve Resolution for Disposing of Equipment by selling by sealed
bids, Bid #3-2015, to Imran Equipment Export USA for $31,500.00 one (1) 1994
John Deere 595D Excavator, Serial No #FF595DD001389, Inv. #356-002, Dist. 2
10:30 A.M. Bid Opening: Bid
#4-2015, lease-purchase of one (1) or more AWD Motor Graders, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 26, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 23, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:00 A.M. Fair Board
Elections
Discussion and possible
action to approve Agreement between Tillman County Sheriff Department and PREA
Auditors of America, LLC, for PREA Auditing Services
Discussion and possible
action to approve Supplemental and Modification Agreement between Tillman County
and the Oklahoma Department of Transportation, Project # CIRB-271C(002)RB, State
Job No.: 28689(04)(05)(06)(07)
Discussion and possible
action to approve Lease Agreement between Tillman County and State of Oklahoma
for juvenile affairs office space
10:00 A.M. Bid Opening: Bid
#1-2015, 6WD Motor Grader, Dist. 1
10:30 A.M. Bid Opening: Bid
#2-2015, 20cy Belly Dump Trailer, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 19, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 17, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to execute and submit to Oklahoma Emergency Management the Tillman County
Emergency Operations Plan Approval Page
Discussion and possible
action to appoint Larry Kirk to the Tillman County E-911 Board, term beginning
March 1, 2015 and ending February 28, 2018
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Bill
Spraggins for disposal of surplus soil/sand at SW/4-18-T4S-R16W, Dist. 2
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Brandon
Varner for disposal of surplus soil/sand at NW/4-19-T4S-R16W, Dist. 2
9:30 A.M. Bid Opening: Bid
#3-2015, Sale of 1994 John Deere 595D Excavator, Dist. 2
10:00 A.M. Meeting with John
Buckley of ARC Architecture regarding LEC Roof Replacement
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 12, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 9, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to hold Fair Board Election on February 23, 2015 at
9:00 A.M.
Discussion and possible
action to re-appoint Rusty Smith to the Tillman County E-911 Board, term ending
February 2018
Discussion and possible
action to go out for bids for one (1) or more Motor Graders
10:00 A.M. Bid Opening: Bid
#1-2015, one (1) or more AWD Motor Graders, Dist. 1
10:30 A.M. Bid Opening: Bid
#2-2015, 20 cy Belly Dump Trailer, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 5, 2015.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 2, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to remove from inventory per 19 O.S. § 178.1: items
less than $500.00, Sheriff Department
Discussion and possible
action to approve Resolution for Disposing of Equipment by junking: one (1)
Brother Word Processor, Inv. #231-2; one (1) Brother Word Processor, Inv.
#231-3; one (1) Hon Desk & Return, Inv. #105-3; and one (1) Super Chef Slicer,
Inv. #406-1, Sheriff Department
Discussion and possible
action to approve Resolution for Disposing of Equipment by junking: one (1) HP
Server, Inv. #238-3; (1) HP Computer, Inv. #238-3; one (1) HP Computer, Inv.
#238-3; one (1) IBM Typewriter, Inv. #201-14; and one (1) IBM Typewriter, Inv.
#201-15, County Clerk
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 29, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 26, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution to participate in ACCO County Gridiron Wellness
Competition
Discussion and possible
action to accept sealed bids for the sale for one (1) John Deere 595D Excavator,
Serial #FF595DD001389, Inv. #356-002, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 22, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 20, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Warren Cat for lease
purchase of one (1) CAT 12M2 Motor Grader, Serial #0F9B00211, Bid #5-2014, Dist.
3
Discussion and possible
action to approve Agreement between Tillman County and Warren Cat for lease
purchase of one (1) CAT 12M2 Motor Grader, Serial #0F9B00202, Bid #5-2014, Dist.
3
Discussion and possible
action to declare surplus and approve Resolution to dispose of equipment by
returning to C.L. Boyd two (2) 2010 JD 670G Motor Graders, Inv. #307-033 and
Inv. #307-034, Dist. 3
Discussion and possible
action to declare surplus and sell at CED auction March 13-14, 2015: one (1)
1997 Mack CH613 Truck, Inv. #302-023; one (1) John Deere 510 Backhoe, Inv.
#332-003; and one (1) John Deere 595D Excavator, Inv. #356-002, Dist. 2
Discussion and possible
action to declare surplus and sell at CED auction March 13-14, 2015: one (1)
1987 Ranco 32’ Belly Dump Trailer, Inv. #348-011, Dist. 2
Discussion and possible
action to go out for bids for lease-purchase of one (1) or more 6WD Motor
Graders, Dist. 1
Discussion and possible
action to go out for bids for one (1) 20cy belly-dump trailer, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 15, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 12, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and
Warren Cat for lease purchase of two (2) CAT 12M2 Motor Graders, Bid #5-2014
Discussion and possible
action to approve Customer Service Agreement between Tillman County and UniFirst
Holdings, Inc. for uniform service, Dist. 2
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking one (1) Sony Tape Recorder, Inv. #205-2, Court Clerk
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
junking one (1) Dell Power Edge 840 Server, Inv. #220-79, Assessor
Discussion regarding E-911
Board appointments
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 8, 2015.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 5, 2015
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 31, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 29, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Scott Kisner, in the amount of $80.00, property as follows: Lots 21-28, Block
16, Frederick Original
Discussion and possible
action to approve Lease Agreement between Tillman County and Tillman Producers
Coop for repeater tower space, calendar year 2015
Discussion and possible
action to approve Contract & Agreement between Tillman County and Lee Farms,
Inc. for gravel purchases, calendar year 2015
Discussion and possible action to approve
Contract & Agreement between Tillman County and Henry Harms for gravel
purchases, calendar year 2015
Discussion and possible
action to approve Contract & Agreement between Tillman County and Cheryl Moon,
Personal Representative of the Estate of Margie Everson, for clay purchases,
calendar year 2015
Discussion and possible
action to elect Tillman County Board of Commissioners Chairman, effective
January 1, 2015
Discussion and possible
action to elect Tillman County Board of Commissioners Vice-Chairman, effective
January 1, 2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 23, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 22, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2014, Live Scan Fingerprint System
Discussion and possible
action to approve Domestic Water Line Installation Request from Pieter Van der
Laan on CR NS 220 between CR EW 181 and CR EW 182, Dist. 2
Discussion and possible
action to approve Domestic Water Line Installation Request from Pieter Van der
Laan on CR EW 182 between CR NS 219 and CR NS 220, Dist. 2
Discussion and possible
action to approve Circuit Engineering District Auction Policies for disposing
surplus equipment
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 18, 2014.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 15, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2014, Live Scan Fingerprint System
Discussion and possible
action to approve Memorandum of Understanding between Tillman County Sheriff
Department and Dustin Marco for drug dog services
Discussion and possible
action to appoint Abel Gonzales as Requisitioning Officer and Gary Disbrow as
Receiving Agent for Sheriff Department/DOC
Discussion and possible
action to appoint Gary Disbrow as Receiving Agent for Dispatch
Discussion and possible
action to approve Resolution reappointing Craig Peters to the Tillman County
Emergency Medical Service Board, term beginning January 1, 2015 and ending
January 1, 2020
Discussion and possible
action to approve Resolution reappointing Cullen Worthington to the Tillman
County Emergency Medical Service Board, term beginning January 1, 2015 and
ending January 1, 2020
Discussion and possible
action to approve Resolution reappointing Terral Tatum to the Tillman County
Excise Board and Board of Equalization, term beginning January 1, 2015 and
ending January 1, 2019
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 11, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 8, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2014, Live Scan Fingerprint System
Discussion and possible
action to bring from table and award Six (6) Month Bids
Discussion and possible
action to approve Application for Commercial and Industrial Driveway Access
submitted by Western Oil & Gas Development Corporation at SE/4-17-T2S-R17W,
Dist. 2
Discussion and possible
action to approve Application for Commercial and Industrial Driveway Access
submitted by Western Oil & Gas Development Corporation at NW/4 SW/4
NW/4-36-T4S-R16W, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 4, 2014.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 1, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #6-2014, Live Scan Fingerprint System
Discussion and possible
action to bring from table and award Six (6) Month Bids
Discussion and possible
action to approve Resolution establishing Pipeline Crossing Permit policy and
requirements
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 20, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 24, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. Bid Opening: Bid
#6-2014 for one (1) Live Scan Fingerprint System
Discussion and possible
action to approve Resolution re-appointing Gary Tyler as Trustee to the Tillman
County Industrial Authority, term expiring December 4, 2017
Discussion and possible
action to approve Resolution re-appointing John Simon as Trustee to the Tillman
County Industrial Authority, term expiring December 4, 2017
Discussion and possible
action to approve Resolution appointing Arthur Tatum as Trustee to the Tillman
County Industrial Authority, term expiring December 4, 2017
Discussion and possible
action to approve Resolution to adopt 2015 Tillman County Personnel Policy
Handbook
10:30 A.M. Bid Opening: Six
(6) Month Bids & Twelve (12) Month Optech Ballot Printing
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 20, 2014.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 17, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve 2015 Schedule of Regular Meetings
Discussion and possible
action to approve Resolution establishing Geophysical Operations Permit policy
and requirements
10:00 A.M. Elected Officials
Meeting to discuss updating the Tillman County Personnel Policy Handbook
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 13, 2014.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 10, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:30 A.M. Bridge Inspection
review with CED #7 Representatives
Discussion and possible
action to approve Permit to Conduct Geophysical Operations submitted by T.S.
Dudley Land Company, Inc., Dist. 2
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Tommy
Challacombe at SW/4-13-T2S-R18W, Dist. 2
Discussion and possible
action to approve Resolution re-appointing Jay Oxford as Trustee to the Tillman
County-City of Frederick Hospital Authority Board, term expiring December 31,
2017
Discussion and possible
action to appoint Gam Arumugam as Receiving Agent, replacing Bill Owens,
Courthouse General and Districts 123
Discussion and possible
action to appoint Deedee Rogers as Receiving Agent, Court Clerk’s Office
Discussion and possible
action to update Tillman County Personnel Policy Handbook
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 6, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 3, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to go out for bids for one (1) Live Scan Fingerprint System, Bid #6-2014
Discussion and possible
action to approve 2015 Tillman County Holidays
Discussion and possible
action to approve Resolution amending Longevity pay requirements
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 30, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 27, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve and submit 2014 NCHIP grant award documents
Discussion and possible
action to submit application to become a Certified Healthy Business
Discussion and possible
action to bring from table and approve Agreement between Tillman County and the
Oklahoma Department of Transportation for lease/purchase of one (1) 2014 John
Deere 410K Backhoe Loader purchased on State Contract through the County Road
Machinery and Equipment Revolving Fund, Dist. 2
Discussion and possible
action to go out for Six (6) Month Bids and Twelve (12) Month Optech Ballot
Printing Bids
10:30 A.M. Bid Opening: Bid
#5-2014, lease/purchase of one (1) or more new, articulated frame, 6WD Motor
Graders
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 23, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 6, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1998 Atoka
Equipment Trailer, Serial #1A9H12024WA245601, Inv. #348-013, Dist. 1, by selling
to Steve Wilcox at CED auction for $3,500.00
Discussion and possible
action to go out for bids for one (1) or more new, articulated frame, six-wheel
drive Motor Graders, Dist. 3
Discussion and possible
action to appoint Matthew Smith, Matt Gray and Jerry Hostick as Requisitioning
Agents and Matthew Velez and Kathy Ducheneaux as Receiving Agents, Assessor’s
Office
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 2, 2014.
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
OCTOBER 13, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Keefe Commissary Network,
LLC for commissary supplies, Sheriff Department
Discussion and possible
action to appoint Lora Davis as Receiving Agent, replacing Kathy Harrington,
Court Clerk’s office
Discussion and possible
action to approve and submit to ACCO the Tillman County Application for 2019 FY
Surface Transportation Program
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 9, 2014.
________________________
Cacy Caldwell, County Clerk
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 8, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 4, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
SEPTEMBER 2, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to appoint Matthew Smith and Jerry Hostick as Requisitioning Agents and
Kathy Ducheneaux as Receiving Agent, Assessor’s Office
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 28, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 25, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to allow the First Annual Coming Home to Frederick Reunion Group to use
Courthouse Lawn on September 12, 2014
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to Joe
T & Laura Rodriquez, in the amount of $30.00, property as follows: Lots 13-15,
Block 16, Stout’s South Addition, Frederick
Discussion and possible
action to approve cash match for Tillman County’s 2015 REAP grant application
Discussion and possible
action to approve in-kind match for Tillman County’s 2015 REAP grant application
Discussion and possible
action to approve and submit to ASCOG Tillman County’s 2015 REAP Grant
Application for LEC Roof, Dist. 123
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 21, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 18, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resolution establishing 911 Voice Over Internet Protocol
(VOIP) service fee
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Mitchell Ray Witt, in the amount of $20.00, property as follows: Lots 6-7, Block
25, Doneghy Addition, Grandfield
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Jamie & Chrissy Chandler, in the amount of $30.00, property as follows: Lots
13-15, Block 16, Stout’s South Addition, Frederick
Discussion and possible
action to approve and submit to ASCOG Tillman County’s 2015 REAP Grant
Application for LEC Roof, Dist. 123
Discussion and possible
action to approve Purchase Contract between Tillman County and Oklahoma
Department of Transportation for lease/purchase of one (1) John Deere 410K
Backhoe Loader through the County Road Machinery and Equipment Revolving Fund,
Dist. 2
Discussion and possible
action to approve and submit to Tillman County Excise Board the Tillman County
FY 2015 Budget
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 14, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 11, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and
Parekh Architects, PLLC, for architectural services for LEC roof project
Discussion and possible
action to bring from table and approve Agreement between Tillman County and ARC
Architecture for architectural services for LEC roof project
Discussion and possible
action to appoint Bobby Whittington, Joani Smith, and Karen Hewes as
Requisitioning Officers and Abel Gonzales and Shannon Olsen as Receiving Agents,
Sheriff Dept.
Discussion and possible
action for Regional REAP Grant application for Districts 1, 2, and 3 for LEC.
Discussion and possible
action for Tillman County District 2 to make application to ODOT Revolving Fund
to request funds for the purchase of a 4 wheel drive backhoe
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 7, 2014.
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 28, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and
Parekh Architects, PLLC, for architectural services for LEC roof project
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Professional Counseling Solutions for office rental, FY 2015
Discussion and possible
action to approve Resolution accepting the Sheppard Air Force Base Joint Land
Use Study, Background Report, and Executive Summary, and endorsing and
supporting the strategies described therein
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Mike Stout on the SW/4-20-T3S-R17W, Dist. 2
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Schedule of Federal Awards Report, FY 13-14
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Schedule of State Assistance Report, FY 13-14
Discussion and possible
action to approve and submit to State Auditor’s Office the Tillman County
Financial Statement, FY 13-14
Discussion and possible
action to accept the resignation of Tillman County Assessor Linda Coleman,
effective August 31, 2014
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 24, 2014
________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
AUGUST 4, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and
Parekh Architects, PLLC, for architectural services for LEC roof project
Discussion and possible
action to approve Agreement between Tillman County and ARC Architecture for
architectural services for LEC roof project
Discussion and possible
action to renew annual contract with Miracle Laboratories Pest Control,
Sheriff’s Dept., FY 2015
Discussion and possible
action to renew annual contract with R.K. Black, Inc., Sheriff’s Dept., FY 2014
Discussion and possible
action to renew annual contract with Brandon’s A/C and Heat, Inc., Sheriff’s
Dept., FY 2015
Discussion and possible
action to renew annual contract with Lattice, Sheriff’s Dept., FY 2014
Discussion and possible
action to renew annual contract with Simplex Grinnell, Sheriff’s Dept., FY 2015
Discussion and possible
action to renew annual contract with Great America Financial Services, Sheriff’s
Dept., FY 2015
Discussion and possible
action to renew annual contract with VistaCom, Sheriff’s Dept., FY 2015
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658700 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658800 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Resolution to renew Lease Agreement #8658900 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to approve Resolution to renew Lease Agreement #865900 with F & M Bank
for Sheriff Vehicles
Discussion and possible
action to change Tillman County payroll schedule for part-time (non-salaried)
employees from monthly to bi-monthly, effective September 1, 2014
Discussion and possible
action to appoint Kevin Steven and Janet Mathis as Requisitioning Officers and
Kathy Harrington as Receiving Agent, Court Clerk’s Office
Discussion and possible
action to approve Resolution to appoint Matthew Smith to serve as Tillman County
Assessor, effective September 2, 2014
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 31, 2014
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 21, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Elected Officials
Meeting to discuss FY 2014-2015 Budget
Discussion and possible
action to approve Agreement between Tillman County and Parekh Architects, PLLC,
for architectural services for LEC roof project
Discussion and possible
action to approve Domestic Water Line Installation Request from Frederick Public
Schools on CR NS 190 between SE/4-15-T2S-R18W and SW/4-14-T2S-R18W; CR EW 182
between SW/4-14-T2S-R18W and NW/4-23-T2S-R18W; and CR NS 221 between
NE/4-24-T2S-R18W and SW/4-18-T2S-R17W, Dist. 2
Discussion and possible
action to approve Cooperative Extension Service Agreement between Oklahoma State
University and the Board of County Commissioners of Tillman County, FY 2015
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Memorial Hospital for x-ray services, FY 2015
Discussion and possible
action to approve Maintenance Agreement between Tillman County Health Department
and I-2-I Technologies
Discussion and possible
action to approve Interlocal Agreement between Tillman County E-911 Board and
the Tillman County Sheriff Department for dispatching services, FY 2015
Discussion and possible
action to submit letter to ODOT verifying Revolving Fund equipment insurance
coverage
Discussion and possible
action to approve Resolution renewing all leases through the County Road
Machinery and Equipment Revolving Fund, FY 2015
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman County
RWD #1 on CR NS 234 between the NW/4-5-T1S-R15W and the NE/4-6-T1S-R15W, Dist. 1
Discussion and possible
action to approve Resolution requesting information on future telephone line
installation
Discussion and possible
action to approve Resolution to appoint Court Clerk, effective August 1, 2014
Discussion regarding Tillman
County pay schedule
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 17, 2014
________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 14, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 10, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JULY 7, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES, JUNE 30
READING AND
APPROVAL OF MINUTES, JULY 1
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Commissioners’
inspection at Tillman County LEC
Discussion and possible
action to approve Agreement between the Tillman County Emergency Medical Service
and the Tillman County Commissioners for inmate ambulance transportation, FY
2015
Discussion and possible
action to approve Agreement between Tillman County and Comanche County Regional
Juvenile Detention Center for juvenile detention services, FY 2015
Discussion and possible
action to approve Service Agreement between KellPro, Inc. and Tillman County
Commissioners, FY 2015
Discussion and possible
action to approve Service Agreement between KellPro, Inc. and Tillman County
District 1, FY 2015
Discussion and possible
action to approve Service Agreement between KellPro, Inc. and Tillman County
District 2, FY 2015
Discussion and possible
action to approve Service Agreement between KellPro, Inc. and Tillman County
District 3, FY 2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK July 2, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
SPECIAL MEETING
DATE:
JULY 1, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
OPENING OF
BLANKET PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 26, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 30, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Resale Budget, FY 2015
Discussion and possible
action to request from Tillman County Excise Board 50% of available funds for
temporary appropriations for FY 2014-2015
Discussion and possible
action to close out FY 2013-2014
Discussion and possible action for proposed resolution for
application for emergency funds from Revolving fund for purchase of backhoe for
District #2
Discussion and possible
action to accept resignation of Tillman County Court Clerk Daralene Kidwell
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 26, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 23, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve State-Local Disaster Assistance Agreement between Tillman
County and the State of Oklahoma for Hazard Mitigation Plan Roll-In Project
#010
Discussion and possible
action to approve Interlocal Cooperative Agreement between Oklahoma Department
of Corrections and Tillman County Sheriff Department for correctional services,
FY 2015
Discussion and possible
action to allow Frederick Arts & Humanities use of Courthouse lawn on Saturday,
September 20, 2014 for annual Arts
n’ Action Festival
Discussion and possible
action to approve Agreement between Tillman County and Crawford Abstract for
digital imaging of land records, FY 2015
Discussion and possible
action to approve FY 2015 Contract Renewals ThyssenKrupp Elevator and Cintas
Corporation, County General
Discussion and possible
action to approve service agreement between Tillman County Clerk and KellPro for
software programming, FY 2015
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Herman Riley, in the amount of $20.00, property as follows: Lots 15-16, Block
20, First Addition, Frederick
Discussion and possible
action to approve and adopt the 2014 Comprehensive Economic Development Strategy
of the ASCOG Economic Development District
Discussion and possible
action to approve Interlocal Agreement between Tillman County and Town of
Davidson, FY 2015
Discussion and possible
action to approve Resolution for renewal of all existing lease agreements for FY
2015, as follows: Dist.1: Prosperity
Bank, Welch State Bank, Grissoms LLC; Dist. 2: Welch State Bank, Caterpillar
Financial; Dist. 3: Prosperity Bank, Caterpillar Financial, Grissoms LLC; Dist.
123: Standley Systems, Welch State Bank
Discussion and possible
action to approve Resolution establishing the Association of County
Commissioners of Oklahoma Self-Insured Group, selecting payment option #2, FY
2015
Discussion and possible
action to approve E-911 Budget
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 19, 2014
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 16, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M.
Bridge inspection review with CED #7
Representatives
Discussion and possible
action to update and submit to CED #7 STP Project List, adding Otter Creek
bridge as FY 2016 project and Bottle Creek bridge as FY 2019 project
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 2013 John
Deere 6115D Tractor, Serial #050555, Inv. #304-18, Dist. 3, by trading to
Grissoms, LLC
Discussion and possible
action to re-appoint Leon Wright to serve on the Board of Trustees of the
Southwest Rural Development Authority, term ending July 31, 2018
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 12, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JUNE 9, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
9:15 A.M. Meeting with ASCOG
Representative Stan Rice regarding Tillman County Hazard Mitigation Plan
Discussion and possible
action to bring from table and award Six Month Bids
Discussion and possible
action to approve Resolution appointing Jimmy Gaither to complete the unexpired
term of Billie Hill as Member of the Board of Directors of the Tillman County
Fair Board
Discussion and possible
action to approve Rental Agreement between Tillman County and Grissoms, LLC for
one (1) John Deere 6115D Tractor, Bid #3-2014, Dist. 1
Discussion and possible
action to approve Rental Agreement between Tillman County and Grissoms, LLC for
one (1) John Deere 6115D Tractor, Bid #3-2014, Dist. 3
Discussion and possible
action to approve Resolution executing Agreement establishing the Association of
County Commissioners of Oklahoma Self-Insured Group and electing payment option
#2, FY 2015
Discussion and possible
action to approve Cooperative Agreement between Tillman County and the Oklahoma
Department of Agriculture, Food, and Forestry, Wildlife Services Division, for
wildlife damage management activities and programs, FY 2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 5, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
June 2, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Contract Renewal with LeadsOnline LLC for investigation
software, Sheriff Department
Discussion and possible
action to approve Kallie Clemmer and Jamie LaCourse as Receiving Officers
effective July 1, 2014, Health Department
Discussion and possible
action to approve Ashley Velez and Danette Rivas as Requisitioning Agent
effective July 1, 2014, Health Department
Discussion and possible
action to approve FY 2015 Contract Renewals with Cintas, Xerox, and Memorial
Hospital, Health Department
Discussion and possible
action to approve Agreement between Tillman County Health Department and Cole
Pest Control for pest control services, FY 2015
10:30 A.M. Bid Opening: Six
Month Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 22, 2014
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 27, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and the
Oklahoma Department of Transportation for lease/purchase of one (1) 2014 Ford
F150 pickup purchased on State Contract through the County Road Machinery and
Equipment Revolving Fund, Dist. 2
Discussion and possible
action to bring from table and approve and submit ODOT Form 324a claim form for
payment through the County Road Machinery and Equipment Revolving Fund to
Billingsley Ford for one (1) 2014 F-150 purchased on State Contract, Dist. 2
Discussion and possible
action to declare surplus one (1) HW 191D Computer, Serial #
824GH3XY01298, Inv. #232-001, Election Board
Discussion and possible
action to declare surplus one (1) IBM 6783 Typewriter, Serial #11W2737, Inv.
#201-014, County Clerk
Discussion and possible
action to declare surplus one (1) HP Server, Serial #USE704N445, Inv. #238-001,
County Clerk
Discussion and possible
action to declare surplus one (1) HP Computer, Serial #2UA703038XS, Inv.
#238-002, County Clerk
Discussion and possible
action to declare surplus one (1) HP Computer, Serial #MXL7370D39, Inv.
#238-003, County Clerk
Discussion and possible
action to approve Domestic Water Line Installation Request from the City of
Frederick on Baseline Road between SW/4-33-T1N-R16W and NW/4-5-T1S-R16W, Dist. 3
Discussion and possible
action to approve Amended Intergovernmental Agreement between Tillman County and
Kiowa County for Surge Rock purchases at $5.00/CY, FY 2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 22, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 19, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Western Plains Youth &
Family Services, Inc. for juvenile detention services, FY 2015
Discussion and possible
action to approve Agreement between Tillman County and Craig County Juvenile
Detention Center for juvenile detention services, FY 2015
Discussion and possible
action to approve Interlocal Agreement between Tillman County and the State of
Oklahoma Office of Juvenile Affairs for support and work on SWOJC, FY 2015
Discussion and possible
action to approve Interlocal Agreement between Tillman County and Comanche
County for the mutual benefit of each party to provide any agreeable assistance
in road construction and maintenance, FY 2015
Discussion and possible
action to approve Intergovernmental Agreement between Tillman County and Kiowa
County for Surge Rock purchases at
$4.50/CY, FY 2015
Discussion and possible
action to approve FY 2015 Interlocal Agreements between Tillman County and the
following municipalities: City of Frederick; City of Grandfield; Town of Tipton;
Town of Davidson; Town of Manitou; Town of Loveland; Town of Hollister; Town of
Newkirk; Tillman County RWD #1
Discussion and possible
action to approve FY 2015 Interlocal Agreements between Tillman County and the
following schools: Frederick Public Schools; Grandfield Public Schools; Tipton
Public Schools; Davidson Public Schools; Chattanooga Public Schools; Great
Plains Technology Center
Discussion and possible
action to approve Resolution to execute Project Agreement for County Bridge
Replacement, Project #J3-0068(04)(05), State Job #30068(04)(05) between Tillman
County and the Oklahoma Department of Transportation, Location No.
71E1780N2280008, Deadman Creek, Dist. 1
Discussion and possible
action to approve Project Agreement for County Bridge Replacement, Project
#J3-0068(04)(05), State Job #30068(04)(05) between Tillman County and the
Oklahoma Department of Transportation, Location No. 71E1780N2280008, Deadman
Creek, Dist. 1
Discussion and possible
action to approve Agreement between Tillman County and the Oklahoma Department
of Transportation for lease/purchase of one (1) 2014 Ford F150 pickup purchased
on State Contract through the County Road Machinery and Equipment Revolving Fund
Discussion and possible
action to approve and submit ODOT Form 324a claim form for payment through the
County Road Machinery and Equipment Revolving Fund to C.L. Boyd for one (1) JD
672G Motor Grader, Bid #1-2014, Dist. 1
Discussion and possible
action to approve and submit ODOT Form 324a claim form for payment through the
County Road Machinery and Equipment Revolving Fund to Billingsley Ford for one
(1) 2014 F-150 purchased on State Contract, Dist. 2
Discussion and possible
action to approve and submit ODOT Form 324a claim form for payment through the
County Road Machinery and Equipment Revolving Fund to Billingsley Ford for one
(1) 2015 F-250 purchased on State Contract, Dist. 3
Discussion and possible
action to approve Lease-Purchase
Agreement between Tillman County and Welch State Bank
for one (1) JD 6115D Utility Tractor, Bid
#4-2014, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 15, 2014
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 12, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve Contract for Secure Detention Services between Texas County
Juvenile Detention Center in Hooker, Oklahoma and Tillman County for FY 2015
Discussion and possible
action to approve Domestic Water Line Installation Request between Ruban Stoll
and Tillman County on EW173 between NE of Sec. 4, Twp. 1S, Range 15W, and NW of
Sec. 3, Twp. 1S, Range 15W
Discussion and possible
action to approve Purchase Contracts through State Revolving Fund, Districts 1,
2, 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 8, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MAY 5, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #4-2014 for lease-purchase of one (1)
or more MFWD Utility Tractors
Discussion and possible
action to approve Public Works Project Contract between Tillman County
Courthouse and Oklahoma Department of Corrections for offender workers, FY 2015
Discussion and possible
action to approve Public Works Project Contract between Tillman County Health
Department and Oklahoma Department of Corrections for offender workers,
FY 2015
Discussion and possible
action to approve Domestic Water Line Installation Request between Dennis Vernon
and Tillman County on CRNS 217 and CREW 177 between SW ¼ of Section 21, Twp. 1S,
Range 18W, and SE ¼ of Section 20, Twp. 1S, Range 18W
Discussion and possible
action to approve Commissioners’ sale of house at 816 N. 13th Street,
Frederick, Oklahoma, on April 25, 2014
Discussion and possible
action to approve Form 969, Kim Lamb, County Treasurer
Discussion and possible
action to approve Sheriff’s Office’s acceptance of vehicle from Oklahoma Bureau
of Narcotics
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 1, 2014
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 28, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES, REGULAR MEETING
READING AND
APPROVAL OF MINUTES, SPECIAL MEETING
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action to approve FY2015 Contract for Detention Transportation between Tillman
County and the State of Oklahoma Office of Juvenile Affairs
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1997 John
Deere 672 CH Motor Grader, Serial #562718, Inv. #307-014, Dist. 1, by selling to
Tractor Ranch at CED auction for $46,920.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1977 John
Deere 42320 Tractor, Serial #4230GO30788R, Inv. #304-001, Dist. 1, by selling to
Wilson Equipment at CED auction for $8,740.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1993 John
Deere 672 B Motor Grader, Serial #545342, Inv. #307-011, Dist. 1, by selling to
Bradford Boring at CED auction for $43,700.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 2008 Case 95
MFWD Farm Tractor, Serial #Z8JP50221, Inv. #304-002, Dist. 1, by selling to
Chris Taylor Equip LLC at CED auction for $22,080.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 2006 Rhino
Flexwing Mower, Serial #18301, Inv. #441-006, Dist. 1, by selling to Terry
Archer at CED auction for $3,910.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 1988
International Dump Truck, Serial #1HTLKTVR1JH589386, Inv. #302-001, Dist. 1, by
selling to APCM Export Parts at CED auction for $3,220.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 2007 John
Deere 6415 Tractor, Serial #L06415D543799, Inv. #304-013, Dist. 2, by selling to
Lyndell McCullough at CED auction for $25,760.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 2004 Rhino
Flexwing Mower, Serial #157561, Inv. #441-002, Dist. 2, by selling to Hughes
County Dist. 2 at CED auction for $2,530.00
Discussion and possible
action to approve Resolution for Disposing of Equipment of one (1) 2002 Rhino
Flexwing Mower, Serial #16291, Inv. #441-002, Dist. 3, by selling to Conrad
Plett at CED auction for $2,530.00
10:30 A.M. Bid Opening: Bid
#4-2014 for lease-purchase of one (1) or more MFWD Utility Tractors
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 24, 2014
_________________________
Cacy Caldwell, County Clerk
NOTICE & AGENDA
SPECIAL MEETING
DATE:
APRIL 24, 2014
TIME:
8:30 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
NEW
BUSINESS
Discussion and possible
action to approve 2014 National Criminal History Improvement Program Grant
Application
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 21, 2014
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 21, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
OF PURCHASE ORDERS
Discussion and possible
action on county-wide burn ban
Discussion and possible
action to approve Cooperative Agreement between Ronnie Fillmore and the Tillman
County Board of Commissioners for debris disposal, E/2 NW/4-1-T4S-R19W, Dist. 2
Discussion and possible
action to approve ODOT Purchase Contract for lease/purchase of one (1) 2015
F-250 4x4 Crew Cap Pick-Up purchased on State Contract through the County Road
Machinery and Equipment Revolving Fund
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 16, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 14, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action on county-wide burn ban
Discussion and possible
action to approve Domestic Water Line Installation Request from Waterline, Inc.
on CR EW 185 between the NE/4-4-T3S-R17W and the SE/4-33-T2S-R17W
Discussion and possible
action to approve Domestic Water Line Installation Request from Waterline, Inc.
on CR NS 224 between the SE/4-9-T3S-R17W and the S/2 SW/4-10-T3S-R17W
Discussion and possible
action to approve Domestic Water Line Installation Request from Waterline, Inc.
on CR EW 186 between the NE/4-9-T3S-R17W and the SE/4-4-T3S-R17W
Discussion and possible
action to approve Domestic Water Line Installation Request from Mike Woodall on
CR EW 184 between the NW/4-34-T2S-R17W and the S2 SW/4-27-T2S-R17W
Discussion and possible
action to go out for bids for lease/purchase of one (1) or more MFWD Utility
Tractors
Discussion and possible
action to go out for six (6) month bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 10, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
APRIL 7, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Sac and Fox Nation for
juvenile detention services, FY 2015
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman County
RWD #1 on CR NS 244 between SE/4-26-T3S-R14W and SW/4-25-T3S-R14W, Dist. 3
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman County
RWD #1 on CR NS 240 between SE/4-6-T1S-R14W and SW/4-5-T1S-R14W, Dist. 3
Discussion and possible
action to approve Amendment to Site Restoration Agreement between MRP Properties
Company, LLC, and Tillman County, on former Bell Oil Refinery
10:30 A.M. Bid Opening, Bid
#3-2014 Straight Lease of one or more MFWD Utility Tractors
11:00 A.M. Meeting with Mike
Platt, Certified Energy Specialist, with Equity Energy Services to discuss
county fuel purchases
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 3, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 31, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #2-2014
Discussion and possible
action on County-Wide Burn Ban
Discussion and possible
action to approve Resolution for Federal Bridge Replacement Program
Discussion and possible
action to approve Service Agreement between Tillman County and Progressive Waste
Solutions of TX for Temporary Roll-Off service
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 27, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 24, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and award Bid #2-2014
Discussion and possible
action to bring from table and approve Contract & Agreement between Tillman
County and Lee Farms, Inc. for gravel purchases, calendar year 2014
Discussion and possible
action to bring from table approve Resolution to appoint a Board of County
Commissioners representative to the ASCOG Board of Trustees, term from June 21,
2014 through May 31, 2015
Discussion and possible
action on County-Wide Burn Ban
Discussion and possible
action to appoint Jerry Hostick as Receiving Agent, Assessor Office
Discussion and possible
action to approve Memorandum of Understanding between the Tillman County
Commissioners and the Bureau of Land Management Oklahoma Field Office and the
Bureau of Indian Affairs Eastern Oklahoma Regional Office and Southern Plains
Regional Office regarding Environment Impact Statement and Resource Management
Plan
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 20, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 17, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
9:30 A.M. Meeting with
Frederick City Council members Eddie Whitworth and Jim Smith regarding city
streets
Discussion and possible
action to bring from table and award Bid #2-2014
Discussion and possible
action on County-Wide Burn Ban
Discussion and possible
action to approve Domestic Water Line Installation Request from the Town of
Manitou on CR EW 173 (Baseline Road)
Discussion and possible
action to approve Contract & Agreement between Tillman County and Lee Farms,
Inc. for gravel purchases, calendar year 2014
Discussion and possible
action to approve Resolution to appoint a BOCC representative to the ASCOG Board
of Trustees, term from June 21, 2014 through May 31, 2015
Discussion and possible
action to go out for bids for straight lease of one (1) or more MFWD Utility
Tractors, Dist. 123
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 13, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 10, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
9:00 A.M. Fair Board
Elections
Discussion and possible
action on County-Wide Burn Ban
10:00 A.M. Bid Opening: Bid
#2-2014, one (1) or more MFWD Utility Tractors, Dist. 123
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 6, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
MARCH 3, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action on County-Wide Burn Ban
Discussion and possible
action to approve and submit Purchase Contract between
Tillman County and the Oklahoma Department of Transportation for
lease/purchase of one (1) John Deere 6WD 672G Motor Grader through the County
Road Machinery and Equipment Revolving Fund, Bid #1-2014, Dist. 1
Discussion and possible
action to approve and submit Purchase Contract between
Tillman County and the Oklahoma Department of Transportation for
lease/purchase of one (1) 2014 Ford F150 on State Contract through the County
Road Machinery and Equipment Revolving Fund, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 27, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 24, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES, Regular Meeting
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action on County-Wide Burn Ban
Discussion and possible
action to go out for bids on a lease/lease purchase of one or more mechanical
front wheel drive mower tractors for Districts #1,2,3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 20, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 18, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES, Emergency Meeting
READING AND
APPROVAL OF MINUTES, Regular Meeting
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Resolution for County-Wide Burn Ban
Discussion and possible
action to bring from table and award Bid #1-2014, 6WD Motor Grader, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 13, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 10, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to lift County-Wide Burn Ban
10:00 A.M. Bid Opening: Bid
#1-2014, 6WD Motor Grader, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 6, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
EMERGENCY MEETING
DATE:
FEBRUARY 7, 2014
TIME:
9:30 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
Discussion and possible
action to replace heaters at jail
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 6, 2014
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
FEBRUARY 3, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to appoint Watha Shanks to the ASCOG AAA Advisory Board, 3 year term
Discussion and possible
action to approve Resolution establishing County Wellness Council in accordance
with 19 O.S. § 1302
Discussion and possible
action to approve Title Sheet for Project No. STP-171D(144)CI, Job No.
28024(04), Location No. 71N2890E1890000, Little Deep Red Creek, Dist. 3
Discussion and possible
action to approve Agreement & Contract between Tillman County and Cheryl Moon,
Personal Representative of the Estate of Margie Everson, deceased, for clay
purchases, calendar year 2014
Discussion and possible
action to approve Purchase Contract between Tillman County and the Oklahoma
Department of Transportation for lease/purchase of one (1) 2015 F-250 on State
Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 1
10:00 A.M. Elected Officials
Meeting to discuss online banking fees
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 23, 2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 27, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Resolution to remove from inventory per 19 O.S. § 178.1:
miscellaneous items less than $500.00, Extension Office
Discussion and possible
action to approve Resolution to remove from inventory per 19 O.S. § 178.1:
Win SRXP12 Vacuum, Inv.
#432-2; item less than $500.00, County Clerk’s Office
Discussion and possible
action to declare surplus: one (1) 2010 HP8100 Computer, Serial #MXL0080405,
Inv. #238-016, Dist. 3
Discussion and possible
action to declare surplus and sell at CED auction March 7-8, 2014: one (1) 1998
Atoka Equipment Trailer, Serial #1A9H12024WA245601, Inv. #348-013, Dist. 1
Discussion and possible
action to declare surplus and sell at CED auction March 7-8, 2014: one (1) 1988
International F-1954 Truck w/
Gallion Dump Body, Serial #1HTLKTVR1JH589386, Inv. #302-001, Dist. 1
Discussion and possible
action to approve Cooperative Agreement For Roadside Erosion Project between
Tillman County and John Watson at NW/4-4-T2S-R19W, Dist. 2
Discussion and possible
action to approve Domestic Water Line Installation Request from Pieter Van der
Laan on CR NS 213 between the W/2-2-T1S-R19W and the N/2 SE/4 and
NE/4-3-T1S-R19W, Dist. 1
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman Rural
Water District #1 on CR NS 240 between SW/4-5-T1S-R14W and SE/4-6-T1S-R14W,
Dist. 3
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman Rural
Water District #1 on CR NS 238 between NE/4-2-T3S-R14W and NW/4-1-T3S-R14W,
Dist. 3
Discussion and possible
action to approve Domestic Water Line Installation Request from Tillman Rural
Water District #1 on CR NS 232 between NE/4-14-T1S-R16W and NW/4-13-T1S-R16W,
Dist. 3
Discussion and possible
action to approve Resolution to participate in the ACCO Gridiron competition
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 23, 2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 21, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
UDPDATE
CBRI 5-YEAR PLAN
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Resolution for County Wide Burn Ban
Discussion and possible
action to appoint Vonnie Bergman as Receiving Agent, Election Board
Discussion and possible
action to declare surplus and approve Resolution for disposing of by junking:
one (1) Map, Inv. #118-601; one (1) Printer Sound Cover, Serial #15400, Inv.
#600-01, Election Board
Discussion and possible
action to reappoint Randy Hasley to serve on the Tillman County E-911 Board,
term expiring February 2017
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Chris Longacre on S/2 SE/4-32-T2S-R17W, Dist. 2
Discussion and possible
action to approve Contract & Agreement between Tillman County and Henry Harms
for gravel purchases, calendar year 2014
Discussion and possible
action to declare surplus: miscellaneous scrap iron and grader blades, Dist. 1
Discussion and possible
action to declare surplus and sell at CED auction March 7-8, 2014: one (1) 1977
John Deere Tractor, Serial #4230H030788R, Inv. #304-001;
one (1) Servis-Rhino Rotary Mower, Serial #FL15-18301, Inv. # 441-006;
one (1) 1997 John Deere 672G Motor Grader, Serial # DW672CH562718, Inv.
#307-014; one (1) 1993 John Deere 672B Motor Grader, Serial # DW672BX545342,
Inv. #307-011; one (1) 1995 Case IH Tractor, Serial # Z8JP50221, Inv. #304-002,
Dist. 1
Discussion and possible
action to declare surplus and sell at CED auction March 7-8, 2014: one (1) John
Deere 6415 Tractor, Serial # L06415D543799, Inv. # 304-013; one (1) Rhino Flex
15 Magnum Shredder, Serial # FL15-17561, Inv. #441-002, Dist. 2
Discussion and possible
action to declare surplus and sell at CED auction March 7-8, 2014: one (1) Rhino
Magnum Shredder, Serial # 16291, Inv. #441-002, Dist. 3
Discussion and possible
action to go out for bids for one (1) or more 6WD Motor Graders, Dist. 1
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 16, 2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 13, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to discuss bridge safety inspections and sign invoices between CED 7 and
Tillman County Commissioners
Discussion and possible
action to approve Water Line Installation Request from Pieter Van der Laan on CR
NS 213 between the W/2- 2-T1S-R19W and the N/2 SE4 and NE/4-3-T1S-R19W, Dist. 1
Discussion and possible
action to approve Sales Order for Warren CAT for road grader, Bid #4-2013
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 9,
2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
JANUARY 6, 2014
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK
PERSON FILING NOTICE:
JOE DON DICKEY, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to appoint Sherri Jacobs as Requisition Agent and John Harrington as
Receiving Agent, Election Board
Discussion and possible
action to approve Contract & Agreement between Tillman County and James W.
Hampton for clay purchases, calendar year 2014
Discussion and possible
action to approve Circuit Engineering District Auction Policies for disposing
surplus equipment
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 2,
2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 30, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to appoint Sherri Jacobs as Requisition Agent, Election Board, effective
January 1, 2014
Discussion and possible
action to elect Tillman County Board of Commissioners Chairman, effective
January 1, 2014
Discussion and possible
action to elect Tillman County Board of Commissioners Vice-Chairman, effective
January 1, 2014
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 23,
2013
_________________________
Cacy Caldwell, County Clerk
TILLMAN COUNTY
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 23, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Lease Agreement between Tillman County and Tillman Producers
Coop for repeater tower space, calendar year 2014
Discussion and possible
action to appoint Levi Krasser as Trustee of the Tillman County Industrial
Authority, completing unexpired term ending December 4, 2015
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 19,
2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 16, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 12,
2013
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
DECEMBER 9, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County Assessor
and Standley Systems LLC for copy machine rental
Discussion and possible
action to bring from table and award six month bids and 12 month ballot printing
bids
Discussion and possible
action to approve Resolution calling for and holding an Election in Tillman
County, for the purpose of submitting to the registered qualified electors
thereof, the question of whether the Retail Sale of Alcoholic Beverages by the
Drink for On-Premises Consumption will be authorized within Tillman County
Discussion and possible
action to approve Domestic Water Line Installation Request from Leroy Geis on CR
NS 241 between SW/4-32-T1S-R14W and NW/4-33-T1S-R14W
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK December 5,
2013.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE: DECEMBER 2, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
9:00 A.M. Meeting with Ben
Crawford regarding ballot measure petition
Discussion and possible
action to approve Agreement between Tillman County Assessor and Standley Systems
LLC for copy machine rental
Discussion and possible
action to re-appoint Mary Hasenmyer as Trustee to the Tillman County-City of
Frederick Hospital Authority Board, term expiring December 31, 2016
10:00 A.M. Bid Opening, Six
(6) Month Bids and Optech Ballot Printing
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 25,
2013.
_________________________
Cacy Caldwell, County Clerk
BOARD OF COUNTY COMMISSIONERS
NOTICE & AGENDA
REGULAR MEETING
DATE:
NOVEMBER 25, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement & Contract between Tillman
County and Margie Everson for clay purchases, calendar year 2014
Discussion and possible
action to approve Lease Agreement between Tillman County Sheriff Department and
Great America Leasing Corporation for lease of two copy machines
Discussion and possible
action to approve Service Agreement between Tillman County and R.K. Black, Inc.
for installation and service on two copy machines
Discussion and possible
action to approve 2014 Schedule of Regular Meetings
Discussion and possible
action to re-appoint Ray Walker to the Tillman County Industrial Authority, term
expiring 12/4/2016
Discussion and possible
action to re-appoint Payton Sherman to the Tillman County Industrial Authority,
term expiring 12/4/2016
Discussion and possible
action to re-appoint Phillip Ratcliff to the Tillman County Industrial
Authority, term expiring 12/4/2016
Discussion and possible
action to approve Domestic Water Line Installation Request from Mark Rackley, on
CR EW 185 between NW/4-6-T3S-R15W and SW/4-31-T2S-R15W
Discussion and possible
action to require CDL Medical Cards for County employees
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 21,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 18, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Contract & Agreement between Tillman County and Robert L.
Beazley, Jr., Rebecca Lynn Korenek, and Buffie Lea Pleasants for gravel
purchases, FY 2014
Discussion and possible
action to approve Contract & Agreement between Tillman County and Margie Everson
for clay purchases, FY 2014
Discussion and possible
action to appoint Sherri Jacobs as Receiving Agent, Election Board Office
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 14,
2013.
_________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 12, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
9:00 A.M. Presentation by
Julane Whitworth regarding possible recycling efforts
Discussion and possible
action to bring from table and approve Agreement between Tillman County and
Warren Cat for lease purchase of one (1)
6WD Road Grader, Bid #4-2013
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Herman Riley, in the amount of $20.00, property as follows: Lot 12 and the S/2
of Lot 13, Block 1, Ray’s 2nd Addition
Discussion and possible
action to submit commitment letter for ASCOG Comprehensive Economic Development
Strategy
Discussion and possible
action to appoint Bill Owens as Receiving Agent, District 2
Discussion and possible
action to approve Tillman County 2014 Holidays
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK November 7,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 4, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
9:00 A.M. Elected Officials
Conference with State Auditor and Inspector
Discussion and possible
action to approve Agreement between Tillman County and Warren Cat
For lease purchase of one
(1) 6WD Road Grader, Bid #4-2013
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 31,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 28, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Cooperative Agreement between Tillman
County and Tony Caldwell, E/2 NE/4-4-T3S-R18W
Discussion and possible
action to submit Surface Transportation Program application, FY 2018
Discussion and possible
action to go out for Six (6) Month Bids and Optech Ballot Printing
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 24,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 21, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to declare surplus and approve Resolution to Dispose of one (1) German
Shepherd, Inv. #700-1, Sheriff Department
Discussion and possible
action to approve National Association of Counties membership, 2014
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Tony
Caldwell, E/2 NE/4-4-T3S-R18W
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 17,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 15, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Review of fractured and
critical bridges with representative of CED #7
Discussion and possible
action to approve Memorandum of Understanding between Tillman County Sheriff
Department and the Oklahoma Office of Juvenile Affairs
Discussion and possible
action to approve Proclamation on Tobacco Free Youth
Discussion and possible
action to approve Interlocal Cooperative Agreement between Tillman County and
the Department of Capital Asset Management for disposal of surplus property
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 10,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 7, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Resolution to close and replace bridge #71E1680N2320001, NBI#
00864, located 5.0 miles North & 8.1 miles East of Manitou
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK October 3,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 30, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and Air
Evac EMS, Inc. for employee memberships, FY 2014
Discussion and possible
action to approve Agreement between Tillman County and Mediflight of Oklahoma
air ambulance service for employee memberships, FY 2014
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September
26, 2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 23, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and Air
Evac EMS, Inc. for employee memberships, FY 2014
Discussion and possible
action to bring from table and approve Resolution adopting new
commercial/industrial access drive construction policy
Discussion and possible
action to approve Agreement between Tillman County and Welch State Bank for
flex-wing rotary cutters
Discussion and possible
action to approve Agreement between Tillman County and Mediflight of Oklahoma
air ambulance service for employee memberships, FY 2014
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September
19, 2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 16, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and Air
Evac EMS, Inc., FY 2014
Discussion and possible
action to bring from table and update CBRI 5 Year Plan
Discussion and possible
action to approve Cooperative Agreement for By-Pass Road between Tillman County
and Lewis Payne located in the NW/4-5-T5S-R14W
Discussion and possible
action to approve Resolution adopting new access drive permit policy
Discussion and possible
action to remove Richard Marshall and Ronnie Fillmore as Receiving Officers for
District 2; and add Carol Lewis as Receiving Officer for District 2
Discussion and possible
action to remove Kim Buckner as Receiving Officer for Court Clerk’s Office; and
add Kevin Stevens as Receiving Officer for Court Clerk’s Office
Discussion and possible
action regarding REAP Grant applications
Discussion and possible
action to approve use of Courthouse lawn for Cotton Festival on November 2, 2013
10:00 Meeting with Kent
Schmidt regarding Mediflight of Oklahoma air ambulance service and memberships
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September
12, 2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 9, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and Air
Evac EMS, Inc., FY 2014
Discussion and possible
action to bring from table and update CBRI 5 Year Plan
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Harvey Wayne and Betty Bristow, in the amount of $20.00, property as follows:
Frederick Original, Block 4, the N/2 of Lot 23 and all of Lot 24
Discussion and possible
action to complete and submit issuance/non-issuance form to Oklahoma Uniform
Building Code Commission
Discussion and possible
action to approve final FY 2013-2014 Tillman County General Government Estimate
of Needs
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK September 5,
2013.
_________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 3, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to bring from table and approve Agreement between Tillman County and Air
Evac EMS, Inc., FY 2014
Discussion and possible
action to approve Permit to Conduct Geophysical Operations to Dawson Geophysical
Company through its agent T.S. Dudley Land Company, Inc.
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Zion Properties, Inc., in the amount of $100.00, property as follows: Frederick
Original, Block 10, Lots 18-24; Mounts Addition, Block 3, the N 20’ of Lot 20,
all of Lot 21 and the S 15’ of Lot 22
Discussion and possible
action to update CBRI 5 Year Plan
Discussion and possible
action to approve updated CIP Summary and 5 Year Plan, FY 2014
Discussion and possible
action to approve Resolution to participate in the County Road Machinery and
Equipment Revolving Fund, FY 2014
Discussion and possible
action to apply for and submit competed application for 2014 REAP Grant for
upgrade/renovation of Courthouse windows, Dist. 1, 2, 3
Discussion and possible
action to approve Tillman County in-kind leverage for REAP Grant, Dist. 1, 2, 3
Discussion and possible
action to approve Tillman County cash leverage for REAP Grant, Dist. 1, 2, 3
10:00 A.M. Bid Opening, Bid
#8-2013, one (1) or more new flex-wing rotary cutters
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 29,
2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE:
AUGUST 26, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Air Evac EMS, Inc., FY
2014
Discussion and possible
action to update CIP Summary and 5 Year Plan, FY 2014
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 22,
2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE:
AUGUST 19, 2013
TIME:
9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND
APPROVAL OF MINUTES
CITIZENS TO
BE HEARD
OLD
BUSINESS
NEW
BUSINESS
TRANSFER OF
APPROPRIATIONS
PROCESSING
REGULAR PURCHASE ORDERS
Discussion and possible
action to approve Agreement between Tillman County and Crawford Abstract for
document imaging, FY 2014
Discussion and possible
action to approve conveyance of property sold through Commissioners’ Sale to
Juan Joel Castañeda, in the amount of $60.00, property as follows: Frederick
Original, Block 30, Lots 5-7; Ray’s 2nd Addition, Block 4, Lot 9;
Frederick Original, Block 15, Lots 14-15
Discussion and possible
action to approve and submit to Tillman County Excise Board the Tillman County
FY 2014 Budget
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK August 15,
2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: AUGUST 12, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to approve Interlocal
Agreement for Dispatching Services between Tillman County E-911 Board and the
Tillman County Sheriff Department, FY 2014
Discussion and possible action to approve Cooperative
Agreement for Disposal of Surplus Soil between Tillman County and Larry
Abernathy, located at the NW 41.85 acres of the N/2-NW/4-5-T1S-R18W
Discussion and possible action to bring from table and
award Bid #7-2013, Storm Shelter, Dist. 3
Discussion and possible action to go out for bids for one
(1) or more new shredders
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK
August 8, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: AUGUST 5, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to approve 2nd
Amendment to Lease Agreement between Tillman County-City of Frederick Hospital
Authority and Comanche County Memorial Hospital
Discussion and possible action to approve Agreement between
Tillman County Commissioners and Tillman County Emergency Medical Services,
Sheriff’s Dept., FY 2014
Discussion and possible action to approve Agreement between
Tillman County and Miracle Laboratories Pest Control, Sheriff’s Dept., FY 2014
Discussion and possible action to approve Agreement between
Tillman County and R.K. Black, Inc., Sheriff’s Dept., FY 2014
Discussion and possible action to approve Agreement between
Tillman County and Brandon’s A/C and Heat, Inc., Sheriff’s Dept., FY 2014
Discussion and possible action to approve Amendment to
Agreement between Tillman County and Lattice, Sheriff’s Dept., FY 2014
Discussion and possible action to renew annual contract
renewals with Simplex Grinnell and Great America Financial Services, Sheriff’s
Dept., FY 2014
Discussion and possible action to approve ODOT Form 324a
for water line relocation, Red River Gin Road Project, CIRB-171C(126)RB, Job
#25485, Dist. 2
Discussion and possible action to update CIRB 5-year plan
Discussion and possible action to approve Resolution to
remove temporary or closed bridges from the NBIS bridge inventory
Discussion and possible action to bring from table and
award Bid #7-2013, Storm Shelter, Dist. 3
Discussion and possible action to purchase shredders off of
State Contract
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK
July 25, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JULY 29, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to approve Cooperative
Agreement for Roadside Erosion Project between Tillman County and James
Brockriede at E/2 NE/4-24-T2S-R17W
10:00 A.M. Bid Opening, Bid #7-2013, Storm Shelter, Dist. 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK
July 25, 2013.
___________________________
Cacy Caldwell, County Clerk
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JULY 15, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to approve Sublease
Agreement between Comanche County Memorial Hospital and the Tillman County-City
of Frederick Hospital Authority
Discussion and possible action to approve Schedule of
Federal Awards reports for FY 2013
Discussion and possible action to approve Domestic Water
Line Installation Request from James V. Smith III crossing CRNS 223 between the
NE/4-5-T2S-R17W and the SW/4-4-T2S-R17W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at CR NS 239 between SE/4
NE/4-1-T1S-R15W and NW/4 -6-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at CR EW 174 between SW/4
SE/4-6-T1S-R14W and NW/4 NE/4-7-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at CR NS 240 between SE/4
NE/4-7-T1S-R14W and SW/4 NW/4-8-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at CR EW 175 between SW/4
SE/4-8-T1S-R14W and NW/4 NE/4-17-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at CR EW 176 between SE/4
SE/4-17-T1S-R14W and NE/4 NE/4-20-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at CR NS 241 between NE/4
NE/4-20-T1S-R14W and NW/4 NW/4-21-T1S-R14W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK
July 11, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JULY
8, 2013
TIME:
9:00 A.M.
NOTE: AGENDA
WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to approve service agreement
between Tillman County Treasurer and KellPro for software programming, FY 2014
Discussion and possible action to approve Detention
Services Agreement between Tillman County and Communityworks for juvenile
detention services at the Pottawatomie County Juvenile Detention Center, FY 2014
Discussion and possible action to approve Detention
Services Agreement between Tillman County and Communityworks for juvenile
detention services at the Cleveland County Regional Juvenile Detention Center,
FY 2014
Discussion and possible action to approve Cooperative
Extension Service Agreement between Oklahoma State University and the Board of
County Commissioners of Tillman County, FY 2014
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
NE/4-1-T1S-R15W and NW/4 -6-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SW/4
SE/4-6-T1S-R14W and NW/4 NE/4-7-T1S-R14W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W
Discussion and possible action to approve Right-of-Way
Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4
SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W
Discussion and possible action to approve Resolution
renewing all leases through the County Road Machinery and Equipment Revolving
Fund, FY 2014
Discussion and possible action to approve change of travel
expense reimbursement for Joe Don Dickey, from statutory travel allowance to
actual mileage reimbursement, beginning July 1, 2013
10:00 A.M. Elected Officials Meeting to discuss FY
2013-2014 Budget
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK
July 3, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JULY
1, 2013
TIME:
9:00 A.M.
NOTE: AGENDA
WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to go out for bids for one
(1) 10’ x 8’ x 30’ storm shelter, Dist. 3
Discussion and possible action to approve service agreement
between Tillman County Clerk and KellPro for software programming, FY 2014
Discussion and possible action to approve service agreement
between Tillman County Commissioners and KellPro for software programming, FY
2014
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK
June 27, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JUNE 24, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to allow Tillman County
Youth & Community Coalition to place banner on Courthouse lawn for “Oklahoma
Social Host” campaign
Discussion and possible action to allow Frederick Arts and
Humanities Council to hold annual Arts n’Action Festival on Courthouse grounds,
Saturday, September 21, 2013
Discussion and possible action to approve Interlocal
Cooperative Agreement between Oklahoma Department of Corrections and Tillman
County Sheriff Department for correctional services, FY 2014
Discussion and possible action to approve Resolution for
Lease Renewal, Lease-Purchase #8658700 with F & M Bank, on 2012 Chevrolet Tahoe
VIN #288120, Sheriff’s Department, FY 2014
Discussion and possible action to approve Resolution for
Lease Renewal, Lease-Purchase #8658800 with F & M Bank, on 2012 Chevrolet Tahoe
VIN #285067, Sheriff’s Department, FY 2014
Discussion and possible action to approve Resolution for
Lease Renewal, Lease-Purchase #8658900 with F & M Bank, on 2012 Chevrolet Tahoe
VIN #131550, Sheriff’s Department, FY 2014
Discussion and possible action to approve Resolution for
Lease Renewal, Lease-Purchase #8659000 with F & M Bank, on 2012 Chevrolet Tahoe
VIN #283752, Sheriff’s Department, FY 2014
Discussion and possible action to approve annual contract
renewals with ThyssenKrupp Elevator, and Cintas Cooperation, Courthouse, FY 2014
Discussion and possible action to approve Resolution
executing Agreement establishing the Association of County Commissioners of
Oklahoma Self-Insurance Group and electing payment option, FY 2014
Discussion and possible action to approve Supplemental
Agreement between Tillman County and Oklahoma Department of Transportation for
grade, drain and surface of Red River Gin Road, Project #CIRB-171C(126)RB, State
Job No.: 25485(04), Dist. 2
Discussion and possible action to bring from table and
approve Cooperative Agreement between Tillman County and Allan Gant to relocate
water line, located at W/2 NE/4-2-T3S-R18W, Red River Gin Road Project, Dist. 2
Discussion and possible action to bring from table and
approve Cooperative Agreement between Tillman County and Toby Kinder to relocate
water line, located at NW/4 and NE/4-3-T3S-R18W, Red River Gin Road Project,
Dist. 2
Discussion and possible action to approve Cooperative
Agreement between Tillman County and Doug Jacobs to relocate water line, located
at E/2 NW/4-2-T3S-R18W, Red River Gin Road Project, Dist. 2
Discussion and possible action to approve Resolution for
renewal of all existing lease agreements for FY 2014, as follows:
Dist.1: Prosperity Bank, Welch State Bank; Dist. 2: Welch State Bank,
Caterpillar Financial; Dist. 3: Prosperity Bank, Welch State Bank, Caterpillar
Financial, Grissoms LLC; Dist. 123: Standley Systems
Discussion and possible action to approve E-911 Budget, FY
2014
Discussion and possible action to approve Resale Budget, FY
2014
Discussion and possible action to request from Tillman
County Excise Board 50% of available funds for temporary appropriations for FY
2013-2014
Discussion and possible action to close out FY 2012-2013
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 20,
2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
JUNE 17, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Professional Counseling Solutions for office space rental, FY 2014
Discussion and possible
action to approve Agreement between Tillman County Health Department and
Frederick Memorial Hospital for x-ray services, FY 2014
Discussion and possible
action to approve Resolution authorizing Tillman County Treasurer to invest
County surplus funds in interest bearing accounts, FY 2014
Discussion and possible
action to send letter to the Adjutant General of the Oklahoma National Guard
regarding Readiness Center
Discussion and possible
action to approve Contract between Tillman County and Comanche County Regional
Juvenile Detention Center for juvenile detention services, FY 2014
Discussion and possible
action to bring from table and approve ODOT Form 324a for one (1) WITZCO
RG-50-NGB 50 ton lowboy trailer, Serial #1W8A11F3XDS000291, through the County
Road Machinery and Equipment Revolving Fund, Dist. 3
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Allan Gant to
relocate water line, located at W/2 NE/4-2-T3S-R18W, Red River Gin Road Project,
Dist. 2
Discussion and possible
action to approve Cooperative Agreement between Tillman County and Toby Kinder
to relocate water line, located at NW/4 and NE/4-3-T3S-R18W, Red River Gin Road
Project, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 13, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
JUNE 10, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Contract between Tillman County and ROCMND Area Youth Services
for juvenile detention services, FY 2014
Discussion and possible
action to approve Detention Transportation Contract between Tillman County and
the State of Oklahoma Office of Juvenile Affairs, FY 2014
Discussion and possible
action to approve Domestic Water Line Installation Request from Ricky Strecker,
Tillman County RWD #1, on CR NS 238 between CR EW 186 and CR EW 187
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
lease termination of one (1) 2009 John Deere 672G Motor Grader, Serial
#DW672GX625564, Inventory #307-023, Dist. 2
Discussion and possible
action to declare surplus and approve Resolution for disposing of equipment by
lease termination of one (1) 2009 John Deere 672G Motor Grader, Serial
#DW672GX625514, Inventory #307-024, Dist. 2
Discussion and possible
action to approve Resolution to execute the agreement establishing the
Association of County Commissioners of Oklahoma Self-Insurance Fund, electing
Payment Option 2, FY 2014
Discussion and possible
action to bring from table and approve ODOT Form 324a for one (1) WITZCO
RG-50-NGB 50 ton lowboy trailer, Serial #1W8A11F3XDS000291, through the County
Road Machinery and Equipment Revolving Fund, Dist. 3
Discussion and possible
action to send letter to Southwest Rural Electric Cooperative regarding
relocation of utility lines in right-of-way, Red River Gin Road Project, Dist. 2
Discussion and possible
action to bring from table and award Six Month Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK June 6, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
JUNE 3, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible action to approve Dora Ridenour,
Ashley Velez and Danette Rivas as Requisition Officers for Tillman County Health
Department
Discussion and possible action to approve yearly contract
between Tillman County Health Department and Cole Pest Control
Discussion and possible action to approve ODOT Form 324A
for one (1) 2013 WITZCO RG-50-NGB 50 ton lowboy trailer, Serial
#1W8A11F3XDS000291, through the County Road Machinery and Equipment Revolving
Fund , District 3
Discussion and possible
action to approve Contract between Tillman County and Canadian County Juvenile
Detention Center for juvenile detention services, FY 2014
Discussion and possible
action to approve Resolution For Disposing of Equipment by trade one (1) John
Deere 672G Motor Grader, SN#DW672GX625564, Inv. #307-023, District 2
Discussion and possible
action to approve Resolution For Disposing of Equipment by trade for one (1)
John Deere 672G Motor Grader, SN#DW672GX625514, Inv. #307-024, District 2
9:30 A.M. Bid Opening Bid
#6-2013, Police Vehicle Mobile Computers, Sheriff Dept.
10:00 A.M. Bid Opening, Six (6) Month Bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 30, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MAY 20, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible action to approve Standard Rental
Service Agreement between Tillman County and Cintas for uniform service, Dist.
3, FY 2014
Discussion and possible action to approve Interlocal
Agreements between Tillman County and the City of Frederick, Town of Grandfield,
Town of Tipton, Town of Manitou, Town of Davidson, Town of Hollister, Town of
Loveland, City of Newkirk and Tillman County Rural Water District #1
Discussion and possible action to approve Interlocal
Agreements between Tillman County Frederick Public Schools, Grandfield Public
Schools, Tipton Public Schools, Davidson Public Schools, OJA-Southwest Oklahoma
Juvenile Center, Great Plains Technology Center and Chattanooga Public Schools
Discussion and possible action to approve Domestic Water
Line Installation Request from Clay Robertson on CR EW 195 between CR NS 238 and
CR NS 239
Discussion and possible action to approve ODOT Form 324A
for one (1) John Deere 672G Motor Grader, Serial #1DW672GXHDE652615 through the
County Road Machinery and Equipment Revolving Fund
Discussion and possible action to approve ODOT Form 324A
for one (1) John Deere 672G Motor Grader, Serial #1DW672GXHDE652386 through the
County Road Machinery and Equipment Revolving Fund
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 16, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MAY 13, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Public Works Project Contract between Oklahoma Department of
Corrections and Tillman County for inmate workers, Courthouse FY 2014
Discussion and possible
action to approve Public Works Project Contract between Oklahoma Department of
Corrections and Tillman County for inmate workers, Health Department FY 2014
Discussion and possible
action to go out for bids for in-car computer systems for Sheriff Department
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 9, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MAY 6, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve request from Tillman County Health Department to dispose of
equipment
Discussion and possible
action to allow Tillman County Historical Society to hold Abernathy Day on
Courthouse lawn on June 1, 2013
Discussion and possible
action to approve and submit Claim for Reimbursement for Additional Homestead
Exemption Reimbursement for Tax Year 2012
Discussion and possible
action to approve Agreement No. 712057 between Tillman County and the State of
Oklahoma Department of Transportation for Lease with Purchase Option for Road
Machinery or Equipment, Bid #2-2013, one (1) John Deere 672G Motor Grader,
Serial #1DW672GXHDE652615
Discussion and possible
action to approve Agreement No. 712058 between Tillman County and the State of
Oklahoma Department of Transportation for Lease with Purchase Option for Road
Machinery or Equipment, Bid #2-2013, one (1) John Deere 672G Motor Grader,
Serial #1DW672GXHDE652386
Discussion and possible
action to go out for six (6) month bids
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK May 2, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
APRIL 29, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Joe Johnson, SW/4-22-T4S-R14W, Dist. 3
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Richard Dunham, SE/4-21-T4S-R14W, Dist. 3
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Gary Dunham, SE/4-21-T4S-R14W, Dist. 3
Discussion and possible
action to approve Cooperative Agreement for Roadside Erosion Project between
Tillman County and Terry Dunham, SE/4-21-T4S-R14W, Dist. 3
Discussion and possible
action to approve Rental Agreement between Tillman County and Grissoms, LLC, for
one (1) John Deere 6115D Tractor, Bid #5-2013
Discussion and possible
action to approve termination of leases of two (2) 672G John Deere motor
graders, Serial Number 625564, Inventory No. 307-023; and Serial Number 625514,
Inventory No. 307-024, District 2
Discussion and possible
action to approve by selling at auction, for District 2,
four (4) Resolutions for Disposing of Equipment, as follows:
One (1) 1979 Ford winch truck, SN#U903VFC5134, Inv. No. 302-016; one (1)
1989 White GMC truck, SN#4V1WBDJF4KN609175, Inv. No. 302-020; one (1) 2002 J.D.
772CH motor grader, SN#DW772CH583659, Inv. No. 307-021; one (1) Dorsey lowboy
trailer, SN#23177, Inv. No. 348-004
Discussion and possible
action to approve by junking because of being wrecked, for District 2, one (1)
1995 Volvo truck with dump bed, SN#4V2VDBRF2SN689782, Inv. No. 302-018
Discussion and possible
action to approve by selling at auction, for District 3, two (2) Resolutions for
Disposing of Equipment, as follows:
one (1) 2008 Case IH tractor, SN#Z8JP50730, Inv. No. 304-016; and one (1) 2008
Case IH tractor, SN#Z8JP50281, Inv. No. 304-017
10:00 A.M. Executive Session
in accordance with 25 O.S. § 307 (B)(1), Highway
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 25, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
APRIL 22, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to accept the transfer of six (6) crosstown beams to be used for the
construction of a replacement bridge on Blue Creek, Location/ Structure
#71N2420e1940008
Discussion and possible
action to approve Detention Services Agreement between Tillman County and Sac
and Fox Nation for juvenile detention services, FY 2014
Discussion and possible
action to amend Personnel Policy
Discussion and possible
action to consider and approve Amendment to Lease Agreement between Tillman
County-City of Frederick Hospital Authority Trust
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 19, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
APRIL 15, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Agreement between Tillman County and VISTACOM for voice
recorder system, Sheriff’s office, term beginning May 1, 2013 and ending April
30, 2014
Discussion and possible
action to approve ODOT Purchase Contract for lease/purchase of one (1) 2013
WITZCO RG-50-NGB 50 ton lowboy trailer through the County Road Machinery and
Equipment Revolving Fund, Bid #1-2013
Discussion and possible
action to approve ODOT Purchase Contract for lease/purchase of two (2) John
Deere 672G Motor Graders with 6WD through the County Road Machinery and
Equipment Revolving Fund, Bid #2-2013
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 11, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
APRIL 8, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to appoint Ronnie Fillmore and Richard Marshall as Receiving Agents,
Dist. 2
Discussion and possible
action to bring from table and award Bid #4-2013, 6WD Road Grader
Discussion and possible
action to bring from table and award Bid #5-2013, one (1) or more MFWD Tractors
with a minimum of 85 PTO HP
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK April 4, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MARCH 25, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to appoint Sue Kauffman and Receiving Agent, 911
Discussion and possible
action to approve contract between Tillman County and Western Plains Youth &
Family Services, Inc. for juvenile detention services, FY 2014
Discussion and possible
action to approve Domestic Water Line Installation Request from Ricky Jones, CR
NS 240 between CR EW 191 and CR EW 192, Dist. 3
Discussion and possible
action to approve Resolution to execute Project Agreement between Tillman County
and the Oklahoma Department of Transportation for Little Deep Red Creek Bridge
Project Number BRO-171D(144)CI, State Job #28024(04), Dist. 3
Discussion and possible
action to approve County Improvements for Roads and Bridges Project Agreement
between Tillman County and Oklahoma Department of Transportation, Project #
BRO-171D(144)CI, State Job #28024(04), Little Deep Red Creek, Dist. 3
10:00 A.M. Bid Opening, Bid
#3-2013, Bridge Materials, Blue Creek Bridge
10:30 A.M. Bid Opening, Bid
#4-2013, 6WD Road Grader
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 21, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MARCH 18, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Substance Abuse Program Administration Agreement between
Tillman County and Professional Collection Sites
Discussion and possible
action to approve updated CBRIF 5-year plan
Discussion and possible
action to go out for bids for the lease purchase and/or full lease of one or
more 4 wheel MFWD tractors with minimum of 85 PTO HP, Dist. 3
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 14, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MARCH 11, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to approve Resolution to make appointment to the ASCOG Board of Trustees,
term beginning June 21, 2013 and ending May 31, 2014
Discussion and possible
action to bring from table and approve updated CBRIF 5-year plan
Discussion and possible
action to approve Title Page for Project No. CIRB-171C(126)RB, State Job #
25485(04), Red River Gin Road, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK March 7, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MARCH 4, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
9:30 A.M. SA&I Auditor Wendy
Parker to engage the 2010-2011 and 2011-2012 audits, Elected Officials and
Tillman County Excise Board members present
Discussion and possible
action to appoint Kim Lamb as Requisitioning Officer and Julie Garza as
Receiving Agent, Treasurer’s Office
Discussion and possible
action to bring from table and approve updated CBRIF 5-year plan
Discussion and possible
action to approve Electric Line Installation Request from Southwest Rural
Electric Association at EW 172 and NS 219, Dist. 1
Discussion and possible
action to go out for bids for bridge materials, Dist. 3
Discussion and possible
action to go out for bids for a 6WD Road Grader, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 28, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
MARCH 4, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
9:30 A.M. SA&I Auditor Wendy
Parker to engage the 2010-2011 and 2011-2012 audits, Elected Officials and
Tillman County Excise Board members present
Discussion and possible
action to appoint Kim Lamb as Requisitioning Officer and Julie Garza as
Receiving Agent, Treasurer’s Office
Discussion and possible
action to bring from table and approve updated CBRIF 5-year plan
Discussion and possible
action to approve Electric Line Installation Request from Southwest Rural
Electric Association at EW 172 and NS 219, Dist. 1
Discussion and possible
action to go out for bids for bridge materials, Dist. 3
Discussion and possible
action to go out for bids for a 6WD Road Grader, Dist. 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 28, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
FEBRUARY 19, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion regarding fees
for digital images
Discussion and possible
action to update CBRIF 5-year plan
Discussion and possible
action to bring from table and award Bid #1-2013, 50 ton Lowboy Trailer, Dist. 3
Discussion and possible
action to bring from table and award Bid #2-2013, Motor Graders, Dist. 1, 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK February 14, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: FEBRUARY 11, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to assist Frederick Fire Department with purchase of pump for tanker truck
Discussion and possible action to approve State of Oklahoma Supplement Agreement for Oklahoma Department of Transportation County Improvements for Roads and Bridges Project Agreement, CIRB Project No.: CIRB-171C(126)RB, State Job No.: 25485(04) for Grade, Drain and Surface of Red River Gin Road, Dist. 2
Discussion and possible action to approve Unattainable Lien Waiver, for Red River Gin Road Project, Parcels #10 and #43, Dist. 2
Discussion and possible action to correct surplus list, removing one (1) 2002 John Deere 772CH Grader, Serial # DW772CH583659, Inventory #307-021, Dist. 2
Discussion and possible action to declare surplus and sell by phone quotes to highest bidder scrap metal, Dist. 1, 2, 3
Discussion and possible action to bring from table and award Bid #1-2013, 50 ton Lowboy Trailer, Dist. 3
Discussion and possible action to bring from table and award Bid #2-2013, Motor Graders, Dist. 1, 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 7, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY
COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF
COMMISSIONERS
REGULAR MEETING
DATE:
FEBRUARY 4, 2013
TIME: 9:00 A.M.
NOTE:
AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING:
COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE:
KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF
MINUTES
CITIZENS TO BE HEARD
OLD BUSINESS
NEW BUSINESS
TRANSFER OF APPROPRIATIONS
PROCESSING REGULAR PURCHASE
ORDERS
Discussion and possible
action to bring from table update CBRIF 5-year plan
Discussion and possible
action to declare surplus and approve Resolution to dispose of one (1) 1995
Volvo Truck w/ Dump Bed, Serial #4V2VDBRF2SN689782, Inventory #302-018, Dist. 2
Discussion and possible
action on letter of support for ASCOG
10:00 A.M. Bid Opening, Bid
#1-2013, 50 ton Lowboy Trailer, Dist. 3
10:30 A.M. Bid Opening, Bid
#2-2013, Motor Graders, Dist. 1, 2
FILED IN THE OFFICE OF THE
TILLMAN COUNTY CLERK January 31, 2013.
___________________________
Cacy Caldwell, County Clerk
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JANUARY 28, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Cooperative Agreement between Tillman County and Oklahoma Wildlife and Prairie Heritage Alliance to place kiosk on Courthouse grounds for Frederick Chamber of Commerce
Discussion and possible action to appoint a member to Memorial Hospital & Physician Group Advisory Board, Dist. 3
Discussion and possible action to appoint a member to Memorial Hospital & Physician Group Advisory Board, Dist. 1
Discussion and possible action to bring from table update CBRIF 5-year plan
Discussion and possible action to declare surplus and sell at CED auction March 8, 2013, one (1) 1979 Ford Wench Truck, Serial #U903VFC5134, Inv. #302-016; one (1) 1989 GMC Pickup, Serial #4V1WBDJF4KN609175, Inv. #302-020; one(1) 2002 John Deere 772CH Motor Grader, Serial #DW772CH583643, Inv. #307-020; and one (1) Dorsey Lowboy Trailer, Serial #23177, Inv. #348-004, Dist. 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 24, 2013.
___________________________
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JANUARY 22, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to update CBRIF 5-year plan
Discussion and possible action to approve Circuit Engineering District Auction Policies
Discussion and possible action to declare surplus and sell at CED auction March 8, 2013, one (1) 2002 John Deere 772CH Grader, Serial # DW772CH583659, Inventory #307-021, Dist. 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 17, 2013.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JANUARY 14, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Agreement between the Tillman County Health Department and Professional Counseling Solutions for the purpose of renting office space for Professional Counseling Solutions employees providing counseling services, from January 1, 2013 to July 31, 2013
Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Frederick Investments, LLC, located at Ray’s First Addition, Block 1, Lots 12 and 14
Discussion and possible action to approve conveyance of property sold through Commissioners Sale to Michael A. and Jennifer Teague, located at Stout’s South Addition, Block 27, Lots 19-21
Discussion and possible action to approve Domestic Water Line Installation Request from Kenneth Price crossing county right-of-way on CRNS212 between W/2 NW/4-3-T1S-R19W and N/2 SE/4-4-T1S-R19W, Dist. 1
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between John Watson and the Tillman County Board of Commissioners
Discussion and possible action to declare surplus and sell at CED auction March 8, 2013, two (2) Case F95 tractors, Serial Numbers Z8JP50730 and Z8JP50281, Inventory Numbers 304-016 and 304-017, Dist. 3
Discussion and possible action to go out for bids for lease/purchase of one (1) 50 ton lowboy trailer, Dist. 3
Discussion and possible action to go out for two (2) new six-wheel drive motor graders, through the County Road Machinery and Equipment Revolving Fund, Dist. 1, 2
10:00 A.M. Executive Session in accordance with 25 O.S. §307(B)(1), District 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 10, 2012.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: JANUARY 7, 2013
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 3, 2012.
___________________________
Cacy Caldwell, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: DECEMBER 31, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to elect Tillman County Board of Commissioners Chairman, effective January 1, 2013
Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman, effective January 1, 2013
Discussion and possible action to remove Jerri Boyd as requisitioning officer and add Cacy Caldwell, County Clerk’s office, effective January 1, 2013.
Discussion and possible action to approve Resolution designating L.A. Todd, Roger Fischer, and Doyle Whittington to serve as Fair Board Office #1,term beginning January 1, 2013 and ending December 31, 2014; and Teddy White, Jay Oxford, and Levi Krasser to serve as Fair Board Office #2 and Joe Waugh, Billie Hill, and Lori Varner to serve as Fair Board Office #3, terms beginning January 1, 2013 and ending December 31, 2016
Discussion and possible action to approve ODOT Federal Emergency Relief Project Damage Statement for ERSTP-171C(124)ER, Job# 25274(04), for repairs to Bridge located at EW 196 NS 233-234, submitted by District 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 27, 2012.
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: DECEMBER 27, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2012.
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: DECEMBER 17, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve lease between Tillman County and Tillman Producers Coop for repeater tower space, calendar year 2013
Discussion and possible action to approve Resolution to re-appoint Don Dick Dunham to serve as Trustee of the Tillman County Emergency Medical Service Board, term ending January, 2018
Discussion and possible action to approve Resolution amending Resolution #1137, updating Tillman County compensatory time policy
Discussion and possible action to approve Resolution adopting updated Tillman County Personnel Policy, effective February 1, 2013
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 13, 2012.
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: DECEMBER 10, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Service Agreement Addendum between Tillman County and Cintas, District #1 & #3
Discussion and possible action to approve Domestic Water Line Installation Request from Jaymar Plumbing Co. crossing the county right of way on CR 184 and Hwy 183, Dist #2
10:00 A.M. Elected Officials meeting to discuss Tillman County Personnel Policy Handbook updates
Discussion and possible action to approve updated Tillman County Personnel Policy Handbook effective February 1, 2013
Discussion and possible action to approve updated Tillman County Drug and Alcohol Testing Policy effective February 1, 2013
Discussion and possible action to bring from table and approve 12 month Optic Ballot printing bid, Election Board Secretary
Discussion and possible action to bring from table and approve 6 month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 6, 2012.
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: DECEMBER 3, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve gravel contracts between Tillman County Commissioners and Tony and Connie Schreiner, and KPB Properties for the 2013 calendar year.
Discussion and possible action to approve clay contracts between Tillman County Commissioners and Margie Everson, William R. Simpson and/or Virnitia Simpson Sharon Gilbert, Pam Isbell, June McGirt, Kent R. Walker and Kristi D. Walker for the 2013 calendar year.
Discussion and possible action to approve Resolution to re-appoint Bruce McCarley to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2015
Discussion and possible action to approve Resolution to re-appoint Johnny Hester to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2015
Discussion and possible action to approve Resolution to re-appoint Jack Killebrew to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2015
10:00 A.M. Bid Opening Optech Ballot Printing and Six Month Bids
10:30 A.M. Executive Session to discuss personnel
Discussion and possible action to update Tillman County Personnel Policy and approve Resolutions
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 29, 2012.
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 26, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking, Dist. 3
10:00 A.M. Elected Officials meeting to discuss updating Tillman County personnel policy
Discussion and possible action to approve updated personnel policy
Discussion and possible action to approve updated drug and alcohol testing policy
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 19, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 19, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Tillman County holidays for 2013
Discussion and possible action to approve schedule of regular meetings for calendar year 2013
Discussion and possible action re: personnel policy
Discussion and possible action to submit ER project claim form for reimbursement, District 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 15, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 13, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Transportation Agreement between Tillman County and Community Action Development Corporation for providing transportation services roundtrip for DOC workers from the Weaver Correctional Facility to Tillman County Courthouse
Discussion and possible action to approve Domestic Water Line Installation Request from Jaymar Plumbing to install a domestic water line crossing county right of way on CR NS 222
Discussion and possible action to approve agreement between Tillman County and Cintas for uniforms and
dust mop service, Courthouse
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 8, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: NOVEMBER 5, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to go out for six (6) month bids
Discussion and possible action to go out for twelve (12) month bid for Optech ballot printing, Election Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 1, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 29, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Water Line Installation Request from Tillman County Rural Water District #1 crossing the county right of way on CRNS239 between SW/4 Sec 19-T4S-R14W and SE/4 Sec 24-T4--R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 25, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 22, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve lease/purchase agreements for two (2) law enforcement vehicles, Bid #9-2012, Sheriff
Discussion and possible to approve Resolution #1132 to select Circuit Engineering District #7 as the engineer responsible for county bridge inspections as approved by the Oklahoma Department of Transportation
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 18, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 15, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve lease/purchase agreements for four (4) law enforcement vehicles, Bid #9-2012, Sheriff
Discussion and possible action to submit Surface Transportation Program(STP) application for 2017 federal fiscal year
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 11, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 9, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
OLD BUSINESS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
10:30 A.M. Stan Rice with ASCOG for discussion and possible action on roll in of cities, towns and schools into the Tillman County Hazard Mitigation Plan
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 4, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: OCTOBER 1, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Detention Services Agreement between Tillman County and Sac and Fox Nation, as corrected by Sac and Fox Nation, FY 2013
Discussion and possible action to approve Interlocal Agreement between Tillman County and Governing Body of Newkirk, Oklahoma to loan culvert end treatment concrete forms
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 27, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 24, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking one (1) Power Chute Smart UPS 1400 Battery Back-up, Inv. #220-65 Assessor’s Office
Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking one (1) Compaq Computer, Inv. #238-13; one (1) Compaq Computer, Inv. #238-14; one (1) Compaq Computer, Inv. #238-15; one (1) Compaq Computer, Inv. #238-16; one (1) Savin MLP32 Laser Printer, Inv. #238-21, Treasurer’s Office
Discussion and possible action on request from the Frederick Chamber of Commerce for use of the Courthouse grounds for the annual Cotton Festival, Saturday, November 3, 2012, from 9 a.m. to 4 p.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 20, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 17, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to remove Keith Hefner as Receiving Agent and appoint Bryan Smith, Sheriff’s Department
Discussion and possible action to remove Alma Santiago-Juanes as Receiving Agent and appoint Kim Buckner, Court Clerk
Discussion and possible action to approve final FY 2012-2013 Tillman County General Government Estimate of Needs
Discussion and possible action to approve In-kind Contributing Partner Agreement, with commitment list, between Tillman County District #3 and City of Grandfield for REAP Grant
Discussion and possible action to approve Resolution requesting to participate in County Road Machinery and Equipment Revolving Fund, FY 2013
10:00 A.M. Bid opening for four (4) or more law enforcement vehicles, Bid #9-2012, Sheriff
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 13, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 10, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve to approve Resolution #1127 to renew County wide burn ban
Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Zion Properties, located First Addition, Block 22, Lots 3-4, Dean Addition, Block 1, Lots 13-18, Jones Sub, Tract D, Ray’s 1`st Addition, Block 3, Lot 1-2, Ray’s 4th, Block 7, Lot 14, Ray’s Sub Division, Tract 3, Davidson Original, Block 13, Lots 9-10, Davidson Original Block 20, N ½ of Lots 16-18, Tract in NW/4 Sec 3-T4S-R18W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 6, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: SEPTEMBER 4, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve cash leverage for REAP Grant, District #1
Discussion and possible action to approve cash leverage for REAP Grant, District #2
Discussion and possible action to approve submitting completed REAP Grant applications to ASCOG, Districts 1,2,3
Discussion and possible action to re-appoint Leon Wright to the Southwest Rural Development Authority Board, term ending 2014
Discussion and possible action to bring from table and approve conveyance of property acquired at Resale located in Tipton Original, Block 57, N 63 ft of S 77 ft of Lots 11 and 12, to The Tipton Economic Development Authority
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 30, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 27, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to go out for bids for lease/purchase and/or purchase from State Contract of one (1) or more 2012 or newer law enforcement vehicles, Sheriff’s Department
Discussion and possible action to approve conveyance of property acquired at Resale located in Tipton Original, Block 57, N 63 ft of S 77 ft of Lots 11 and 12, to The Tipton Economic Development Authority
Discussion and possible action to approve Tillman County in-kind leverage for REAP Grant, District #3
Discussion and possible action to approve Tillman County cash leverage for REAP Grant, District #3
Discussion and possible action to update CBRIF 105five year plan
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 23, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 20, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to go out for bids for lease/purchase and/or purchase on State Contract of four (4) 2012 Chevrolet Tahoe vehicles, Sheriff’s Department
Discussion and possible action to approve agreement between Tillman County Law Enforcement Center and Cole Termite & Pest Control, FY 2013
Discussion and possible action to approve actual sale of property acquired at Resale located in Frederick First Addition, Block 21, Lot 15, to Donald Ray and Linda L. Coleman
Discussion and possible action to approve Resolution and Right-of-Way, Public Utility and Encroachment Agreement between Tillman County and the Oklahoma Department of Transportation for construction of grade, drain and surface County road 7112C from 7120C 5.5 miles to US-183, CIRB-171C(126)RB Job No. 25485 (04) Const., (03) Util., (02) R/W
Discussion and possible action to declare surplus and approve Resolution to dispose of one (1) Sharp Portable Computer, Inv. #238-14, Assessor’s Office
Discussion and possible action to update CIP Summary and 5 Year Plan, 2013
Discussion and possible action to apply for 2013 REAP Grant for back-up generator for Districts 1, 2, and 3, and for above ground storm shelter for District 3 maintenance barn
Discussion and possible action to approve REAP Grant Contributing Partner In-kind Agreement with City of Grandfield, Dist. 3
10:00 A.M. Bid Opening, Bid #8-2012 Roof Replacements, Dist. 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August16, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 13, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve agreement between Tillman County and Verizon/Western States Contracting Alliance for wireless services, Sheriff’s office
Discussion and possible action to approve Resolution #1124 to re-enact county wide burn ban
Discussion and possible action to approve Cooperative Extension Services Agreement between Tillman County and the Oklahoma State University acting for and on behalf of its Cooperative Extension Service and the United States Department of Agriculture, FY, 2013
Discussion and possible to approve contract between Tillman County and Tony Schreiner for pushed gravel at $2.50 per cy, located SW/4 Sec 28-T1S-R16W, District 1,2,3
Discussion and possible action to approve Air Evac Lifeteam Air Ambulance Membership
Discussion and possible action to bring from table and go out for bids for lease/purchase of one (1) new 2012 or newer, four door, ½ ton, four-wheel drive pick-up, District #1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK AUGUST 9, 2012.
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 6, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to appoint John Harrington as Receiving Agent for the County Clerk’s office and Districts 1, 2, 3 and remove David McIninch
Discussion and possible action to go out for bids for lease/purchase of one (1) new 2012 or newer, four door, ½ ton, four-wheel drive pick-up, District #1
Discussion and possible action on five-year plan for BR CIRB Bridge Program
Discussion and possible action to submit FY 2012-2013 balanced estimate of needs to Clements Financial & Consulting to prepare for State Auditor & Inspector
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK AUGUST 2, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 30, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to go out for bids to repair roofs on two (2) shop barns: Tillman County District 3 barn in Grandfield, and Tillman County Fair Barn in Grandfield
Discussion and possible action to approve contract between Tillman County Health Department and Jason Robinson for cleaning and mowing
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 26, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 23, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Domestic Water Line Installation Request from Mark Rackley located on CR EW 185 between Section 31-T2S-R15W and Section 6-T2S-R15W
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) 4021 BD High Pressure Washer by junking, Inv. #701-339-001, Dist. 1
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) Elston Gopher Machine by junking, Inv. #701-444-001, Dist. #1
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) Eagle air conditioner by selling, Inv. # 701-307-0010A, Dist. #1
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) Ranco extra claw thumb unit for backhoe by junking, Inv. #701-332-004A, Dist. #1
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) 4-man post hole digger by junking, Inv. #701-311-001, Dist. #1
Discussion and possible action to declare surplus and approve Resolution for Disposing of Equipment by transfer to Frederick Fire Department, one (1) 1974 Ford 2-ton Truck F600, Inv. #712-304-009, Serial #F60EVS8210J, Dist. 2
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) 3" Poly Pacer Pump with 8HP B&S Engine by junking, Inv. #712-420-006, Dist. 2
Discussion and possible action to declare surplus and approve Resolution for disposing of one (1) GR Pump by junking, Inv. #712-420-004, Serial #267488, Dist. 2
Discussion and possible action to approve Frederick Arts and Humanities Council holding annual Arts n’ Action on Courthouse lawn, September 15, 2012, and chalk decorating sidewalks
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 19, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 16, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Agreement between the Tillman County and Emergency Medical Service FY 2013
Discussion and possible action to declare surplus and approve Resolution #1113, disposing equipment, Treasurer’s Office
Discussion and possible action to declare surplus and approve Resolution #1114, disposing equipment by trade-in, two (2) Pitney Bowes Postage Meters, Serial #212644 and 4177858, Inv. #215-2 and 215-3, Treasurer’s Office
Discussion and possible action to declare surplus and approve Resolution #1115, disposing equipment by transfer, one (1) Sony TCM-5000EV Tape Recorder, Serial #59544, Inv. #205-2, Court Clerk’s Office
Discussion and possible action to approve Resolution #1116 to promote fair housing for Tillman County
Discussion and possible action to approve Resolution #1117 to cancel county-wide Burn Ban
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 12, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 9, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution enacting county-wide burn ban per request from county fire chiefs.
10:00 AM Elected officials meeting to discuss budget
Discussion and possible action to approve Tillman County FY 2013 budget
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 5, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 2, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve contract between Tillman County Sheriff’s Department and City of Grandfield for law enforcement services, FY 2013
Discussion and possible action to request Tillman County Health Department pay property/liability insurance on Health Department building, FY 2013
Discussion and possible action to approve service agreement between Tillman County Clerk and KellPro for software programming, FY 2013
Discussion and possible action to approve service agreement between Tillman County Commissioners and KellPro for software programming, FY 2013
Discussion and possible action to approve contract between Tillman County and Cleveland County Regional Juvenile Detention Center for detention services, FY 2013
Discussion and possible action to approve Domestic Water Line Installation Request from John McElroy crossing county right of way on CR 220 between NW/4-5-T2N-R18W and the NE/4-26-T2N-R18W
Discussion and possible action to approve 60 month lease/purchase agreement between Tillman County and Coppermark Bank for 2007 Dynapac CA262PD Roller, Bid #7-2012, District #3
Discussion and possible action to approve lease renewal with the Oklahoma Department of Transportation County Road Machinery and Equipment Revolving Fund for road construction machinery and equipment, FY 2013
Discussion and possible action to declare surplus and approve Resolution to junk Motorolla handheld radio174FUUG674, Inv. 602-030, County Clerk’s office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 28, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 25, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve E-911 budget, FY 2013
Discussion and possible action to approve Sheriff Bobby Whittington’s application for Advanced Law Enforcement Certification
Discussion and possible action to approve State-Local Disaster Assistance Agreement between Tillman County and State Department of Emergency Management for FEMA-1985-DR-OK Tillman County Hazard Mitigation Plan Roll-In Project #010
Discussion and possible action to approve contract between Tillman County and ASCOG to provide Plan Development services for FEMA-1985-DR-OK, Tillman County Hazard Mitigation Plan Roll-In Project #010
Discussion and possible action to approve Intergovernmental Agreement between Tillman County and Kiowa County for surge rock at $4.50/cy, FY 2013
Discussion and possible action to approve Interlocal Agreement between Tillman County and Comanche County for mutual benefit of each party to provide any agreeable assistance in road construction and maintenance, FY 2013
Discussion and possible action to approve contract between Tillman County and Comanche County Regional Juvenile Detention Center for detention services, FY 2013
Discussion and possible action to re-appoint Ray Walker to serve the Southwest Rural Development Authority Board term ending July, 2016
Discussion and possible action to renew annual contracts between Tillman County Health Department and Cintas, Tillman County Memorial Hospital, and Xerox, FY 2013
Discussion and possible action to approve agreement between Tillman County Health Department and Cole Pest Control, FY 2013
Discussion and possible action to approve agreement between Tillman County Health Department and the Professional Counseling Solutions for office space rental, FY 2013
Discussion and possible action to renew annual contracts between Tillman County and Standleys Office Systems, ThyssenKrupp Elevator, and Cintas Corporation, FY 2013
Discussion and possible action to bring from table and award, Bid #7- 2012, lease/purchase of 84" Padfoot Drum Roller, District #3
Discussion and possible action to bring from table and approve resolution to purchase emulsion oils that meet performance specifications at a competitive price from CED#7 County Energy District Authority
Discussion and possible action to add Bruce Lawson as Receiving Agent, Dist. 1
Discussion and possible action to appoint Mandy Ramsey as Receiving Agent and remove Shirley Abbott, Election Board
Discussion and possible action to approve Resale Estimate of Needs and Budget, FY 2012-2013
Discussion and possible action to request from Tillman County Excise Board 50% of available funds for temporary appropriations for FY 2012-2013
Discussion and possible action to close out fiscal year 2011-2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 21, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 18, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Interlocal Agreement between Tillman County Sheriff’s Department and Tillman County E911 Board for dispatching services, FY 2013
Discussion and possible action to approve resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma Self-Insurance Group(Property/Liability) and intent to participate electing payment option #2
Discussion and possible action to approve Tillman County Right of Way Easement Request from Fulcrum Exploration to cross the county right of way on CR NS 222 between EW 185 & EW 184 between NE/4 of Sec 31-T2S-R17W and NW/4 Sec 32-T2S-R17W, District 2
Discussion and possible action to remove Terry Duncan as receiving agent, District 2
Discussion and possible action to remove Kerbie Allen and appoint Alma Santiago Juanes as receiving agent for Court Clerk’s office
Meeting with Brad Coalson of Circuit Engineering District #7 to discuss the Fracture Critical Bridge Reports two(2) bridges for District1and one(1) bridge for District 3
Discussion and possible action to approve resolution to purchase emulsion oils that meet performance specifications at a competitive price from CED#7 County Energy District Authority
Discussion and possible action to approve resolution to oppose proposed change to rule 10 as published in Vol. 69, No 137 of Monday, July 19, 2004, of the Federal Register addressing the utilization of IRR funding restrictions to Tribal and BIA owned lands
10:00 A.M. Bid opening for lease/purchase of 84" Smooth Drum Roller, Bid #7-2012, District 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK, June 14, 2012
________________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 11, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve contract renewal between Tillman County and Oklahoma Department of Corrections for housing inmates, FY 2013
Discussion and possible action to approve contract between Tillman County and Western Plains Youth & Family Services, Inc. for juvenile detention services, FY 2013
Discussion and possible action to reimburse CED ETR revolving project funds, due to delay of projects, in the amount of $89,000,District #1
Discussion and possible action to reimburse CED ETR revolving project funds, due to delay of projects, in the amount of $31,000.00, Dist #3
Discussion and possible action to approve Interlocal Agreements between Tillman County and the City of Frederick, Town of Grandfield, Town of Tipton, Town of Manitou, Town of Davidson, Town of Hollister, Town of Loveland and Tillman County Rural Water District #1
Discussion and possible action to approve Interlocal Agreements between Tillman County Frederick Public Schools, Grandfield Public Schools, Tipton Public Schools, Davidson Public Schools, OJA-Southwest Oklahoma Juvenile Center, Great Plains Technology Center and Chattanooga Public Schools
Discussion and possible action to approve contract between Tillman County Health Department and the Head Start Program, FY 2013
Discussion and possible action to bring from table and approve resolution to approve Project Agreement between Tillman County and the Oklahoma Department of Transportation for Base Line Road Phase II, Project #CIRB-271C(002)RB State Job Piece #28689(05), Dist #1 & 3
Discussion and possible action to bring from table and approve Oil and Gas Lease with Sam B. Rose Oil & Gas Properties, Inc. covering 0.25 net acre mineral interest at $100.00 per acre located that part of the SE/4 lying East of Highway 183 in Section 11-T3S-R18W, providing 3/16ths royalty in the event of production
Discussion and possible action to bring from table and approve service agreement between Tillman County and Espy Services for auditing the county telecommunications accounts for overcharges and errors
Discussion and possible action to acknowledge Bid #6-2012 awarded to The Railroad Yard, Inc. for material package on 25’ steel girder span bridge rehabilitation project Deep Red Creek Tributary, District #1, was rescinded due to error in specked project location
Discussion and possible action to remove David Coe and appoint David McIninch as Receiving Agent for Commissioners and County Clerk
Discussion and possible action to bring from table and approve six month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 7, 2012
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 4, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution #1104 to execute the agreement establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund (Workers’ Compensation Program) and intent to participate in ACCO-SIF Payment Option No. 2, FY 2013
Discussion and possible action to approve agreement between Tillman County and ROCMND Area Youth Services, Craig County Juvenile Detention Center for detention services, FY 2013
Discussion and possible action to approve contract between Tillman County and Canadian County Juvenile Detention Center for detention services, FY 2013
Discussion and possible action to approve contract between Tillman County and Texas County Juvenile Detention Center for detention services, FY 2013
Discussion and possible action to designate Juanita McBride and Callie Clemmer as receiving officers for the Tillman County Health Department, FY 2013
Discussion and possible action to designated Dora Ridenour, Ashley Velez, and Danette Rivas as requisitioning officers for the Tillman County Health Department, FY 2013
Discussion and possible action to approve Oil and Gas Lease with Sam B. Rose Oil & Gas Properties, Inc. covering 0.25 net acre mineral interest at $100.00 per acre located that part of the SE/4 lying East of Highway 183 in Section 11-T3S-R18W, providing 3/16ths royalty in the event of production
Discussion and possible action to approve service agreement between Tillman County and Espy Services for auditing the county telecommunications accounts for overcharges and errors
Discussion and possible action to approve Oklahoma Department of Transportation Federal Emergency Relief Project Damage Statement, Federal Project #ERSTP-171C(122)ER, State Job/Piece #25272, located Route 7138C, 1.4 miles North of Route 7110C (low water crossing, Deep Red Creek), Dist. 1
Discussion and possible action to approve Resolution authorizing Tillman County Treasurer to invest County surplus funds in interest bearing accounts, FY 2013
Discussion and possible action to approve corrected Public Works Project contract, removing the Tillman County Health Department from contract, between Tillman County and the Oklahoma Department of Corrections for inmate workers, FY 2013
10:00 A.M. Open six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 31, 2012
__________________________
Jerri Boyd, County Clerk
CORRECTED
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 29, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action for contract renewal between Tillman County and Oklahoma Office of Juvenile Affairs for alternatives to detention/transportation, FY 2013
Discussion and possible action on Tillman County Health Department property insurance, Karen Weaver, Administrator
Discussion and possible action to approve Public Works Project contract between Tillman County and Oklahoma Department of Corrections for inmate workers, Health Department, FY 2013.
Discussion and possible action to declare surplus and approve Resolution #1103 to dispose of by trade-in one (1) 2005 Caterpillar Motor Grader 140H Serial #APM02149, Inv. #307-019 and one (1) 2005 Caterpillar Motor Grader 140H Serial #APM 02150, Inv. #307-018, Bid #2-2012, Dist. 1
Discussion and possible action to approve 60 month lease/purchase agreement between Tillman County and Coppermark Bank for one (1) 2012 John Deere 772G Motor Grader, Serial#1DW772GXPCE645530 with trade of 2005 Caterpillar Serial#APM2150, Inv. #307-018, Bid #2-2012, Dist. 1
Discussion and possible action to approve 60 month lease/purchase agreement between Tillman County and Coppermark Bank for one (1) 2012 John Deere 772G Motor Grader, Serial#1DW772GXKCE645528 with trade of 2005 Caterpillar Serial#APM2149, Inv. #307-019, Bid #2-2012, Dist. 1
Discussion and possible action to declare surplus and approve Resolution #1102 to dispose of by selling one (1) 2010 Ford F-150 4x4 Crew Cab Pickup, VIN 82639, Inventory #310-033, Bid #4-2012, Dist. 3
Discussion and possible action to go out for bids for lease/purchase of 2006 or newer 84" Padfoot Drum Roller, Dist. 3
Discussion and possible action to update CBRIF Fund five year plan
10:00 A.M. Bid opening, bridge material, Coffin Creek, Bid #5-2012, District #1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 24, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 21, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve Public Works Project contract between Tillman County and Oklahoma Department of Corrections for inmate workers, FY 2013
Discussion and possible action to approve Resolution #1101, contract agreement renewal , Emergency and Transportation Revolving, ETR Fund, between Tillman County and Oklahoma Cooperative Circuit Engineering Districts Board, Project #ETRCR7-71-1(01)09 and Project #ETRCB7-71-3(04)09, Dist. 1, 3
Discussion and possible action to approve 60 month lease/purchase agreement between Tillman County and Welch State Bank for Ingersoll/Rand, Model SD105P, 84” vibratory compactor, Bid #3-2012, District #2
10:00 A.M. Bid opening, sale of 2010 Ford F-150 crewcab pick-up, VIN 82639, inventory #301-033, Bid #4-2012, District #3
10:30 A.M. Bid opening bridge material, Deep Red Creek, District #1, Bid #6-2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 18, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 2, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve contract and agreement between Tillman County and Warren Power and Machinery for grader, Bid #1-2012, District #2
Discussion and possible action to bring from table and award Bid #2-2012 for one (1) or more new tandem and/or six-wheel drive motor grader(s), District #1 & #3
Discussion and possible action to re-appoint Commissioner Jimmie C. Smith to serve on the ASCOG Board of Trustees beginning June 23, 2012 through May 31, 2013
Discussion and possible action to approve Domestic Water Line Installation Request from Bethel Baptist Church to install water line crossing the county right of way on CR 179 between NS 216 & NS 217 of NE/4 Sec 5-T2S-R18W and SE/4 Sec 33-T1S-R18W
Discussion and possible action to approve agreement between Tillman County and Sac and Fox Nation for juvenile detention services, FY 2013
Discussion and possible action to approve actual sale of property acquired at Resale located Tipton Original, Block 37, Lots 8-9 to Elias Guerrero
Discussion and possible action on OKDHS request for DHS building roof repairs
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 29, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 12, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to declare surplus and approve Resolution for trade in allowance for one (1) 2005 140H Caterpillar motor grader, SN CCAO1178, Inventory #71230722, Bid #1-2012, District #2
Discussion and possible action to approve agreement between Tillman County and Warren Power and Machinery for sixty (60) month lease/purchase of one (1) 2012 Caterpillar 140M2 grader in the amount of $249,500.00, with trade, Bid #1-2012, District #2
Discussion and possible action to approve Application for Courtroom Improvement through updated court reporting equipment, submitted by Honorable Brad Benson
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 8, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 5, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and award Bid #1-2012, 2012 motor grader, District #2
Discussion and possible action to go out for bids for one (1) or more new 2012 tandem drive and/or six wheel drive motor grader, District #1
Discussion and possible action to acknowledge receipt of 2011 Mineral Interest Report from the State Treasurer Unclaimed Property Division which is on file for public viewing in the County Clerk’s Office
Discussion and possible action to approve resolution seeking industrial access funds from the Oklahoma Department of Transportation for industrial access project 19.0 miles east of Frederick to the Tri-County Gin consisting of ½ mile of roadway
Discussion and possible action on personnel request from Election Board Secretary
Discussion and possible action to authorize Under-sheriff Bryan Smith to pick up payroll for the sheriff’s department
Discussion and possible action to authorize Joani Smith and Debra Segovia to pick up payroll for the dispatching department
Discussion and possible action to approve domestic Water Line Installation Request from David Hodges to install domestic water line crossing the county right of way on CR EW 192 between NS 218 & NS 217 of Sec 9-T4S-R18W and SE/4 Sec 4-T4S-R18W
Discussion and possible action to allow John Harrington to offer produce for sale from vehicle in parking lot
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 1, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 27, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible to renew contract between Tillman County and Pioneer Cellular, District #3
Discussion and possible action to approve contract and agreement between Tillman County and John Horton for clay located SE/4 Sec 16-T1N-R17W
Discussion and possible action to approve contract and agreement between Tillman County and Kent & Kristi Walker for clay located E/2 Sec 21-1N-17W and W/2 & part of E/2 Sec 22-1N-17W
10:00 A.M. Bid opening for new 2012 minimum 205hp tandem motor grader, Bid #1-2012, Dist #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 23, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 21, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to renew annual lease between Tillman County and Tillman Producers Co-op for housing Tillman County radio repeater towers on top of Tillman Producers grain elevator, 2012
Discussion and possible action to approve contract & agreement between Tillman County and June McGirt for clay located in NW/4 Sec 28-T3S-R15W
Discussion and possible action to re-appoint Randy Hasley to serve on the E-911 Board, term ending February, 2014, to re-appoint L.A. Todd term ending February, 2015 and to appoint Rusty Smith term ending February, 2015
Discussion and possible action to approve Dora Ridenour and Danette Rivas as Requisitioning Officers for the Tillman County Health Department removing Anna Wofford
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 16, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 13, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Contract & Agreement between Tillman county Board of Commissioners and Sharon Gilbert for clay located in NW/4 Sec 28-T3S-R15W
Discussion and possible action to approve Contract & Agreement between Tillman County Board of Commissioners and Pam Isbell for clay located in NW/4 Sec 28-T3S-R15W
Discussion and possible action to approve agreement between Tillman County and the Wichita, Tillman and Jackson Railway Company for drainage improvements located 1 mile west of Frederick and 1 ½ miles north, Railroad Mile Post 52.5, with WTJR funding 50% of the material cost which will not exceed $5,800, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 9, 2012
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 6, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Triple S Farms placing a cargo container housing filtering system and electric base for underground irrigation system on the edge of the County right of way located on NW/4 Sec 25-T3S-R19W for twenty (20) years
Discussion and possible action to approve Daralene Kidwell and Janet Mathis as requisition officers and Kathy Harrington and Kerbie Allen as receiving agents for Court Clerk’s office
Discussion and possible action to approve sale of property acquired at Resale to Robert J. Stultz located in Frederick Original, Block 42, Lots 15, 16 and 18, 19 and 20
Discussion and possible action to go out for bids for lease/purchase of one or more new 2012 4WD motor grader with 190HP or greater
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 2, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 30, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on election of Tillman County Fair Board Members, 2012
Discussion and possible action to approve amended Contract & Agreement between Tillman County and William R. Simpson and/or Virnitia Simpson for clay located in NW/4 Sec 28-T3S-R15W and establishing payment for one-half(1/2) of the total proceeds to be paid to William R. Simpson
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 26, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 23, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to renew Mutual Assistance Agreements between Tillman County and Comanche, Cotton, Kiowa, and Jackson Counties, 2012
Discussion and possible action to approve Contract & Agreement between Tillman County and William R. Simpson and/or Virnitia Simpson for clay located NW/4 Sec 28-T3S-R15W
Discussion and possible action on Oklahoma Department of Human Services building roof replacement
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 19, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 17, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve programming resolution for CIRB project, Base Line Road Phase II, Major Collector 71-08C (EW 163), on CED #7 Five Year Plan scheduled for FY 2013, District #1& 3
Discussion and possible action to re-appoint Frank Jensen to serve on the Tillman County Emergency Medical Service District Board, term ending January, 2017
Discussion and possible action to re-appoint Dwight Parker to serve on the Tillman County Emergency Medical Service District Board, term ending January, 2017
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 12, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 9, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to comply with policies set forth by Circuit Engineering District for participating in Circuit Engineering District auctions
Discussion and possible action to approve Domestic Water Line Installation Request from John C. Taylor in install water line crossing the county right of way on CR EW 184 between NS 220 and NS 221 of SW/4 Sec 25-T2S-R18W and NW/4 Sec 36-T2S-R18W
Discussion and possible action to approve Resolution #1096 to set filing period for election of Tillman County Fair Board from January 23 thru January 27, 2012 and call for election on January 30, 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 5, 2012
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 3, 2012
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to elect Tillman County Board of Commissioners Chairman
Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman
Discussion and possible action to approve lease/purchase agreement between Tillman County and Welch State Bank for one (1) 2006 Ingersol Rand SD 100D Roller, Bid #3-2011, District #1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 29, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 28, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on Tillman County retirement contributions
Discussion and possible action on Tillman County employee paid time off
Discussion and possible action to approve sale of property, which was acquired, at Resale to Denise A. May located in Frederick First Addition, Block 17, Lots 7 and 8, Frederick, OK
10:00 A.M. Discussion and possible action on bid opening, Smooth Drum Roller, Bid #3-2011, District #1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 19, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Right of Way Easement Request to cross county right of way on CR 185 between CR 217 of Sec 3-T3S-R18W and CR 218 Sec 5-T3S-R18W from Bill Stephens/Newkumet Exploration
Discussion and possible action to award six-month bids
10:30 A.M. Discussion with CED #7 John Northrup and possible action on safety inspection of bridges and claims
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 15, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 12, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve submitting Brownfields Applicant’s Affidavit of Eligibility to Oklahoma Corporation Commission for site clean-up located Grandfield Original, Block 8, Lots 8 thru 12, Grandfield, OK
10:00 A.M. Discussion and possible action to open six-month bids and twelve-month ballot bid
Discussion and possible action to approve the Oklahoma Freewheel to use the Courthouse Square for their staging area for the beginning of their tour on June 8, 9, 10, 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 8, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 5, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution #1092 approving the incurring of indebtedness by the Tillman County Industrial Authority to be accomplished by the issuance of lease revenue bonds, notes or other evidences of indebtedness on a tax-exempt or taxable basis in the aggregate principal amount of not to exceed $6,500,000.00 to provide funds to Independent School District No. 158, required to complete the construction, rehabilitation and repairing of the public school facilities, the acquisition of land on which such facilities are to be constructed and acquiring equipment and school furnishings to be used with such facilities; establish a reserve fund, if any, capitalize interest, if any and pay costs of issuance and all matters related thereto, including, but not limited to the waiver of competitive bidding thereof; and declaring an emergency
Discussion and possible action to approve Resolution #1093 to re-appoint Gary Tyler to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2014
Discussion and possible action to approve Resolution #1094 to re-appoint John Simon to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2014
Discussion and possible action to approve Resolution #1095 to re-appoint Richard Morton to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2014
Discussion and possible action to approve contract between Tillman County and Farmers Union Cooperative Gin of Humphreys to acquire property located in Tipton Original, Block 15, Lots 1 thru 12, Tipton, OK, District #1
Discussion and possible action to approve Tillman County holidays for 2012
Discussion and possible action to go out for bids for a vibratory packer, District #1
Discussion and possible action to approve contract & agreement between Tillman County and Margie Everson for clay located NW/4 Sec 7-T1S-R19W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 1, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 28, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 21, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 21, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution and project agreement for the expenditures of CIRB funds, Project #CIRB-171C(126)RB, Job Piece #25485(05), Red River Gin Road, District #2
Discussion and possible action to approve resolution to include all towns into the Tillman County Hazard Mitigation Plan
Discussion and possible action to declare surplus and approve resolution to junk inventory #H2-201-3, Selectric III typewriter, inventory #H2-201-5, IBM typewriter and inventory #H2-238-20 HP LaserJet printer, Assessor’s office
Discussion and possible action to acquire property located Tipton Original, Block 15, Lots 1 thru 12, Tipton, OK
from Farmers Union Cooperative Gin of Humphreys, District #1
Discussion and possible action to approve contract between Tillman County and Eastern Oklahoma Youth Services for detention services at Woodward County Regional Juvenile Detention Center, FY 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 17, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 14, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to include Grandfield Public School, Tipton Public School and Davidson Public School into the Tillman County Hazard Mitigation Plan
Discussion and possible action to go out for twelve (12) month bid for Optech ballot printing, Election Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 9, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 7, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to go out for six month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 3, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 31, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to increase monthly County allowance for employee vision plan from $6.50 to $7.14 due to increase in vision plan premium
Discussion and possible action to declare surplus and approve Resolution to remove from inventory items with value less than $500.00 per O.S.Title 19, Section 178.1, Court Clerk’s office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 27, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 24, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve corrective measures due to error in calculation of the debt service payment by the trustee of the LEC bond
Discussion and possible action to approve resolution declaring a minimum bid accepted on parcels, tracts, or lots of land acquired by Tillman County by resale tax deed
Discussion and possible action to approve corrected County Deed previously approved October 17, 2011, correcting legal description to read Frederick Original, Block 29, N 1/2 of Lot 26 and all Lots 27 & 28, Frederick. Property was acquired at Resale and sold to Victor M. Cortes and Lupe Cancino
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 20, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 17, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve sale of property acquired at Resale to Victor M Cortes and Lupe Cancino, located in Frederick Original, Block 25, N ½ of Lot 26 and all Lots 27 and 28, 100 S. 14th St., Frederick, OK
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 13, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 11, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve agreement between Tillman County and the Tillman County Emergency Medical Service for transport of county prisoners from Tillman County Law Enforcement Center to Frederick Memorial Hospital & Physicians Group, FY 2012
Discussion and possible action to allow Frederick Chamber of Commerce to display banner, use the courthouse lawn, access courthouse restroom facilities and to erect inflatable children’s playground for the 2011 Cotton Festival to be held on November 5, 2011
Discussion and possible action to allow Frederick Chamber of Commerce to display banner on the courthouse lawn for the Rotary Club Mexican Food Dinner to be held November 7, 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 6, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 3, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve agreement between Tillman County and the Tillman County Emergency Medical Service for transport of county prisoners from Tillman County Law Enforcement Center to Frederick Memorial Hospital & Physicians Group, FY 2012
Discussion and possible action to approve final FY 2011-2012 Tillman County General Government Estimate of Needs
Discussion and possible action to approve sale of property acquired at Resale located in McAfee Addition, Block 1, Lots 9 & 10, Frederick, and property located in Manitou Original, Block 13, Lots 17 & 18, Manitou, to Zion Properties, Inc., Colorado Springs, CO
Discussion and possible action to approve Cooperative Extension Services Agreement between Tillman County and The Oklahoma State University for Cooperative Extension Service, FY 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 29, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 26, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve sale of property acquired at Resale to Mark Stutzman, located in Block 12, Lots 5&6, South Addition, Frederick, OK (609 S. 13th)
Discussion and possible action to accept bridge project material proposal, CREW 185 & CRNS 241-242, District #3
Discussion and possible action to become a member of National Association of Counties
Discussion and possible to apply for STP funds
Discussion and possible action to appoint Jerri Boyd as Requisitioning Officer and Jeff Rector as Receiving Agent for Emergency Management Services Department
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 22, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 19, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve Domestic Water Line Installation Request from Terry Hoffman crossing the county right of way on CR 189 between 215 of Sec 30-T3S-R18W and 214 of Sec 19-T3S-R18W, District #2
Discussion and possible action to approve CBRI Fund 105 Five Year Plan
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 15, 2011
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 12, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution requesting to participate in the County Road Machinery and Equipment Revolving Fund, District #1,2,3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 8, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 6, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on Election Board Secretary’s salary, Title 26, Section 2-118
Discussion and possible action to update CIP 5 Year Plan, REAP Grant
Discussion and possible action to apply for 2012 REAP Grant, District 1,2,3
Discussion and possible action to approve Tillman County cash leverage for REAP Grant, District 1,2,3
Discussion and possible action to approve Tillman County in-kind leverage for REAP Grant,District 3
Discussion and possible action to approve In-kind Contributing Partner Agreement between Tillman County and City of Grandfield, REAP Grant, District 3
Discussion and possible action to approve In-kind Contributing Partner Agreement between City of Grandfield and Tillman County, REAP Grant, District #3
Discussion and possible action to bring from table and approve Tillman County Right of Way Easement Request from Bill Stephens/Newkumet Exploration to cross the county right of way on CR NS 217 between EW 185 - EW 186 of W/2 NW/4 Sec 4-T3S-R18W and NE/4 Sec 5-T3S-R18W, District 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 1, 2011
_______________________________________
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 29, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve contract between Tillman County and Eastern Oklahoma Youth Services, Inc. (Pittsburg and Woodward County) for juvenile detention services, FY 2012
Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County Rural Water District #1 to cross county right of way on CR NS 238 between NE/4 of Sec 2-T3S-R15W and NW/4 Sec 1-T3S-R15W, District #2
Discussion and possible action to approve Contributing Partner Agreement between Tillman County and City of Grandfield, REAP Grant, District #3
Discussion and possible action to approve Contributing Partner Agreement between City of Grandfield and Tillman County, REAP Grant, District #3
Discussion and possible action to approve sale of property, acquired at Resale, to Rodger Wirt located in Watson’s 2nd Addition, Tract 1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 25, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 22, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and award bid for renovation/upgrade of the security surveillance system at the Tillman County Law Enforcement Center, Sheriff’s Department, Bid #2-2011
Discussion and possible action to approve conveyance of property, acquired at Resale, from Tillman County to City of Tipton located in Tipton Original, Block 63, Lots 18-20, demolition of dilapidated structure and clean up for future children’s recreational park
Discussion and possible action to approve resolution to establish a national Moment of Remembrance at 12:00 PM Central Daylight Time on September 11, 2011
10:00 A.M. Sherri Merle with State Auditor and Inspector’s office to present FY 08-09 Financial Exit Audit and FY 09-10 Operational Exit Audit
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 18, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 15, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution to reapportion boundaries of County Commissioner districts according to the Federal Decennial Census, 2010, Title 19 Section 321
Discussion and possible action to reimburse CED ETR revolving project funds in the amount of $22,000, on completed project, location #71E1770N2300007, Deep Red Creek low water crossing repairs, project
#ETRCR7-71-1(02)09, District #1
Discussion and possible action to reimburse CED ETR revolving project funds in the amount of $80,000, on completed project located EW 176-237 & 238, project #ETRCB7-71-3(03)09, District #3
Discussion and possible action to bring from table and approve Tillman County Right of Way Easement Request by Bill Stephens/Newkumet Exploration, Inc. to cross CR NS 217 between W/2 of NW/4 Sec 4-T3S-R18W and NE/4 Sec 5-T3S-R18W, District #2
Discussion and possible action to approve Domestic Water Line Installation Request from Derek Jacobs to install a domestic water line crossing the County right of way on CR NS 218 between EW 184 & EW 185 of NW/4 Sec 34-T2S-R18W and SE/4 Sec 33-T2S-R18W, District #2
Discussion and possible action to approve sale of property, acquired at Resale, to Shawna M. Wearmouth located Frederick’s First Addition, Block 41, Lots 15-16, Frederick, OK
10:00 A.M. Discussion and possible action to open bids for renovation/upgrade of the security surveillance system at the Tillman County Law Enforcement Center, Sheriff’s Department, Bid #2-2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 12, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 8, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve 2011-2012 Court Grant Agreement awarded through the Oklahoma Bar Foundation for Digital Courtroom Recording System, Tillman County District Court
Discussion and possible action to approve sale of property, acquired at Resale, to Donald and Linda Coleman located Ray’s 3rd Addition, Block 1, S 55’ of Lots 9-11, Frederick, OK
Discussion and possible action to approve Tillman County Right of Way Easement Request by Bill Stephens/
Newkumet Exploration, Inc. to cross CR NS 217 between W/2 of NW/4 Sec 4-T3S-R18W and
NE/4 Sec 5-T3S-R18W
Discussion and possible action to approve Tillman County General Government budget FY 2011-2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 4, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 1, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to review and/or update County Employment Application
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 28, 2011
__________________________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 25, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution #1080 requesting beams made available through ODOT from the Cross Town Bridge reconstruction site, District #1, 2 & 3
Discussion and possible action to appoint David Coe as Receiving Agent for County Clerk
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July21, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 18, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to go out for bids for renovation/upgrade of the security surveillance system at the Tillman County Law Enforcement Center, Sheriff’s Department
Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County RWD #1 located CR EW 173 North of Sec 4-T1S-R15W and SE of Sec 33-T1N-R15W, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 14, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 11, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to renew year to year contracts with Cole Pest Control, Travis Voice & Data, R.K. Black, Great American Leasing, Brooks Industries, OSBI(ODIS Software), ODPS(OLETS),Welch State Bank lease/purchase agreement and Tillman County Industrial Authority, Sheriff’s Department, FY 2012
Discussion and possible action to approve maintenance agreement between Tillman County and Brandon’s A/C and Heat, LLC, FY 2012
Discussion and possible action to approve ODOT County Road Action Report certifying county mileage for 2011
Discussion and possible action to approve Intergovernmental Agreement between Tillman County and Kiowa County for Surge Rock @$4.50 cy, FY 2012
Discussion and possible action to approve Cooperative Agreement between Tillman County and Tim McCary located SE/4 Sec 29-T2S-R14W, Dist #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 7, 2011
___________________________
Jerri Boyd, County Clerk
CORRECTED
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 5, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve agreement between Tillman County and SimplexGrinnell for annual fire alarm maintenance and inspections and fire sprinkler systems annual test and inspections, Sheriff’s Department, FY 2012
Discussion and possible action to approve license and service agreement between Tillman County and KellPro, Inc. for Inventory Tracking System, District #1, FY 2012
Discussion and possible action to approve license and service agreement between Tillman County and KellPro, Inc. for Inventory Tracking System, District #2, FY 2012
Discussion and possible action to approve license and service agreement between Tillman County and KellPro, Inc. for Inventory Tracking System, KST Imaging and Sign Tracking, District #3, FY 2012
Discussion and possible action to verify to Oklahoma Department of Transportation all lease/purchase equipment through the County Road Machinery and Equipment Revolving Fund is covered by all risk physical damage insurance
Discussion and possible action to approve renewal of Cooperative Agreement between Tillman County and U.S. Department of Agriculture APHIS-Wildlife Services for cooperative animal damage control program
Discussion and possible action to remove Barbara Gray and appoint David Coe as Receiving Agent for Highway
Discussion and possible action to approve contract between Tillman County and Cleveland County Regional Juvenile Detention Center for detention services, FY 2012
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between David Studor and Tillman County on NE/4 Sec 13-2S-R17W, Dist #3
Discussion and possible action to approve contract between Tillman County Health Department and the Oklahoma Department of Correction for inmate labor, FY 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 30, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 5, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve agreement between Tillman County and SimplexGrinnell for annual fire alarm maintenance and inspections and fire sprinkler systems annual test and inspections, Sheriff’s Department, FY 2012
Discussion and possible action to approve license and service agreement between Tillman County and KellPro, Inc. for Inventory Tracking System, District #1, FY 2012
Discussion and possible action to approve license and service agreement between Tillman County and KellPro, Inc. for Inventory Tracking System, District #2, FY 2012
Discussion and possible action to approve license and service agreement between Tillman County and KellPro, Inc. for Inventory Tracking System, KST Imaging and Sign Tracking, District #3, FY 2012
Discussion and possible action to verify to Oklahoma Department of Transportation all lease/purchase equipment through the County Road Machinery and Equipment Revolving Fund is covered by all risk physical damage insurance
Discussion and possible action to approve renewal of Cooperative Agreement between Tillman County and U.S. Department of Agriculture APHIS-Wildlife Services for cooperative animal damage control program
Discussion and possible action to remove Barbara Gray and appoint David Coe as Receiving Agent for Highway
Discussion and possible action to approve contract between Tillman County and Cleveland County Regional Juvenile Detention Center for detention services, FY 2012
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between David Studor and Tillman County on NE/4 Sec 13-2S-R17W, Dist #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 30, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 27, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Interlocal Cooperation Agreement between City of Grandfield and Tillman County, Sheriff’s Department, for law enforcement and dispatching services
Discussion and possible action on county wide burn ban
Discussion and possible action to approve E-911 budget, FY 2012
Discussion and possible action to approve Resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma, Self-Insurance Group, FY 2012
Discussion and possible action on intent to participate in ACCO-SIG (Property/Liability) and elect payment option, FY 2012
Discussion and possible action to approve agreement between Tillman County and KellPro for software license and service, County Clerk, FY 2012
Discussion and possible action to approve agreement between Tillman County and KellPro for software license and service, District, #1, 2 & 3, FY 2012
Discussion and possible action to approve ODOT Form 324A and agreement between Tillman County and Oklahoma Department of Transportation, through the County Road Machinery and Equipment Revolving Fund, for lease/purchase of one (1) 2011 Holden TD040, equipment trailer, Bid #1-2011, District #1
Discussion and possible action to bring from table and approve five year plan for CBRI 105 Fund, District #1 & 2
Discussion and possible action to approve Resolution to renew Oklahoma Department of Transportation current lease/purchase agreements, FY 2012
Discussion and possible action to approve contract between Tillman County Health Department and Morine Peevyhouse for Directly Observed Therapy (DOT), FY 2012
Discussion and possible action to approve Resale Property Fund financial report ending FY 2011
Discussion and possible action to request 50% of estimated available funds for temporary appropriations, FY 2011-2012 for Tillman County government
Discussion and possible action to close out FY 2010-2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 23, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 20, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on reimbursement from the B6 Law Enforcement Center Sales Tax Account to County General Fund from which the July, 2010, law enforcement payment was made
Discussion and possible action on County wide burn ban
Discussion and possible action to approve agreement for participating in the Misdemeanor Warrant Collections Program between Tillman County and the Oklahoma Sheriffs’ Association, FY 2012
Discussion and possible to accept Ford Roofing & Sheet Metal proposal in the amount of $7,160.00 for repairs to the Tillman County Law Enforcement Center roof
Discussion and possible action on agreement between Tillman County Health Department and Head Start Program, FY 2012
Discussion and possible action to renew year to year contracts between Tillman County and Thyssenkrupp Elevator Service, Standley’s Office Systems and CINTA’s, County Clerk, FY 2012
Discussion and possible action to approve Domestic Water Line Installation Request from Craig Peters on CR EW 189 between NS 218 & NS 219 of SW/4 22-T3S-R18W and NW/4 Sec 27-T3S-R18W
10:00 A.M. Executive Session for purpose of discussing employment of Emergency Management/Safety Director
O.S. Title 25 Sec 307 (B)(1)
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 16, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 13, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Public Works Project Contract Agreement between Tillman County and the Oklahoma Department of Corrections for inmate workers, FY 2012
Discussion and possible action to approve contract between Tillman County and Western Plains Youth & Family Services, Inc. for juvenile detention services, FY 2012
Discussion and possible action to approve Resolution #1075 to approve Contract Agreement Renewal between Tillman County and the Oklahoma Cooperative Circuit Engineering Districts Board, FY 2012
Discussion and possible action to award ready mix concrete six month bid
Discussion and possible action for five (5) year plan for CBRI Fund, District #1,2 & 3
Discussion and possible action to approve agreement between Tillman County and Red River Web Design for license, support and web site maintenance, Treasurer’s office, FY 2012
Discussion and possible action to approve Resolution #1076 authorizing the County Treasurer to invest County surplus funds in interest bearing accounts
Discussion and possible action to renew year to year contracts between Tillman County and Tillman County Memorial Hospital, Xerox and CINTA’S, Health Department, FY 2012
Discussion and possible action to designate Juanita McBride and Kallie Clemmer as Receiving Officers for the Health Department, FY 2012
Discussion and possible action to designate Dora Ridenour, Anna Wofford and Danette Rivas as Requisitioning Officer for the Health Departments, FY 2012
Discussion and possible action to approve agreement between Tillman County Health Department and the Professional Counseling Solutions for rental of office space, FY 2012
Discussion and possible action to approve agreement between Tillman County Health Department and Cole Pest Control, FY 2012
Discussion and possible action to approve agreement between Tillman County and Kellpro for creation and maintenance of a Web Site for purpose of publishing Tillman County Data Records, Watermarked Images and Images without charge to the county, FY 2012
Discussion and possible action to approve ODOT Federal Emergency Relief Project Damage Statement, Federal Project #ERSTP-171C (120)ER, State Job/Piece #25270(04), located .6 mile E of Rte. 7138C, NS 230 EW 176.8, District #1
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Joe D. White, Jr., located SE/4 Sec 5-T4S-R18W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 9, 2011
____________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 6, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution to execute the agreement establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund(Worker’s Compensation Program) and election of payment option
Discussion and possible action to approve contract for juvenile detention services between Tillman County and Comanche County regional Juvenile Detention Center, FY 2012
Discussion and possible action to approve Domestic Water Line Installation Request from C.A. Collins, located CR 233at Section 7-T2S-R15W and Section 1-T2S-R16W
Discussion and possible action to appoint David Coe and remove Barbara Gray as Receiving Agent for Highway
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 2, 2011
___________________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 31, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to declare surplus for selling one (1) 2005 F150 XLT crew-cab pickup, inventory #301-029, District #3
Discussion and possible action to approve resolution for disposing of one (1) 2005 F150 XLT crew-cab pickup, inventory #301-029, sold to Sheriff’s Department, District #3
Discussion and possible action to bring from table and approve Waterline Installation Request from Tommy Challacombe located Section 19-T2S-R17W, District #2
Discussion and possible action to allow Lawton Antique Auto Club to use courthouse parking lot for stopping point during tour on June 4th, 2011
10:00 A.M.SA&I Auditor Wendy Parker to engage the 2009-2010 audit and discussion of SB 130 and importance of recordkeeping of federal expenditures with elected officials and Tillman County Excise Board members present
Discussion and possible action to bring from table and approve six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 26, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 23, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve Waterline Installation Request from Tommy Challacombe located Section 19-T2S-R17W, District #2
Discussion and possible action to submit letter of support for Tillman County District Ambulance grant application to Oklahoma State Department of Health for replacement of 1997 ambulance
Discussion and possible action to approve Interlocal Agreement between Tillman County and Comanche County, FY 2012
Discussion and possible action to approve Interlocal Agreements between Tillman County and the City of Frederick, Town of Grandfield, Town of Tipton, Town of Manitou, Town of Davidson, Town of Hollister, Town of Loveland and Tillman County Rural Water District #1
Discussion and possible action to approve Interlocal Agreements between Tillman County Frederick Public Schools, Grandfield Public Schools, Tipton Public Schools, Davidson Public Schools, OJA-Southwest Oklahoma Juvenile Center, Great Plains Technology Center and Chattanooga Public Schools
Discussion and possible action to approve Resolution #1071 disposing of the Grand Hotel located Frederick Original, Block 33, Lots 31-36 by donating to Community Action Development Corporation
Discussion and possible action to approve contract between Tillman County and Texas County for juvenile detention services at Texas County Juvenile Detention Center, FY 2012
10:00 A.M. Discussion and possible action to open six month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 19, 2011
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 16, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Dispatching Agreement for dispatching services between Tillman County and City of Frederick, FY 2012
Discussion and possible action to approve Resolution #1070 accepting donated title of the Grand Hotel from the City of Frederick located in Frederick Original, Block 33, Lots 31-36 due to Oklahoma statutes do not authorize the City of Frederick to directly convey the property to Community Action Development Corporation
Discussion and possible action to declare surplus for purpose of transferring title to Community Action Development Corporation, Grand Hotel property located in Frederick Original, Block 33, Lots 31-36
Discussion and possible action to approve Warranty Deed from Board of Tillman County Commissioners to Community Action Development Corporation, Grand Hotel property located in Frederick Original, Block 33, Lots 31-36, for bearing the ongoing administrative, operating and maintenance expenses and responsibilities by CADC
Discussion and possible action on county wide burn ban
Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and the Oklahoma Department of Corrections for housing inmates, Sheriff’s Office, FY 2012
Discussion and possible action to support and participate in the Association of South Central Oklahoma Governments and its programs
Discussion and possible action to approve Cooperative Agreement between Tillman County and Tommy Challacombefor Section 19, Township 2S, Range 17W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 12, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 9, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to renew or cancel county wide burn ban
Discussion and possible action on Tillman County purchasing procedures
Discussion and possible action to approve contract for juvenile detention services between Tillman County and Sac and Fox Nation Detention Center, FY 2012
Discussion and possible action to approve contract for juvenile detention services between Tillman County and Canadian County Juvenile Detention Center, FY 2012
Discussion and possible action to approve State of Oklahoma claim form #969 for reimbursement of additional Homestead Exemption tax year 2010
Discussion and possible action to approve Cooperative Agreement between Tillman County and Calvin Stoll located
SW/4 Sec 13-T1S-R15W
Discussion and possible action to accept donated title of the Grand Hotel from the City of Frederick which in turn the County will deed to Community Action Development Corporation for continued administration and maintenance of the facility
Discussion and possible action to remove Treasurer’s First Deputy Brenda Adams from BancFirst signature card, due to resignation, and add First Deputy Tarran Peters, Treasurer’s office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 5, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 9, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to renew or cancel county wide burn ban
Discussion and possible action on Tillman County purchasing procedures
Discussion and possible action to approve contract for juvenile detention services between Tillman County and Sac and Fox Nation Detention Center, FY 2012
Discussion and possible action to approve contract for juvenile detention services between Tillman County and Canadian County Juvenile Detention Center, FY 2012
Discussion and possible action to approve State of Oklahoma claim form #969 for reimbursement of additional Homestead Exemption tax year 2010
Discussion and possible action to approve Cooperative Agreement between Tillman County and Calvin Stoll located
SW/4 Sec 13-T1S-R15W
Discussion and possible action to accept donated title of the Grand Hotel from the City of Frederick which in turn the County will deed to Community Action Development Corporation for continued administration and maintenance of the facility
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 5, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 2, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to go out for six month bids
Discussion and possible action to appoint Barbara Gray as receiving agent for Highway
Discussion and possible action to approve resolution changing payment of longevity to begin upon two (2) full years of service completed by the last working day of November contingent on availability of fiscal year funds
Discussion and possible action to approve Oklahoma Office of Juvenile Affairs Alternatives to Detention/Transportation contract, FY 2012
Discussion and possible action to consider building maintenance contract for Tillman County Health Department, FY 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 28, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 25, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve lease/purchase agreement and ODOT form 324A for one (1) 2011
Ford F150 XL pick-up, District #2 and one (1) 2011 Ford F150 Lariat pick-up, District #3, State Contract #007048401004, through the County Road Machinery and Equipment Revolving Fund
Discussion and possible to remove Brenda Adams and appoint Tarran Peters as Receiving Agent, Treasurer’s office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 21, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 18, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to amend Tillman County Policy on Drug and Alcohol Testing
Discussion and possible action on county wide burn ban
Discussion and possible action to approve Sheriff’s Commissary Account fiscal year activity, FY 08-09
Discussion and possible action to approve Sheriff’s Commissary Account fiscal year activity, FY 09-10
Discussion and possible action to approve Debra Segovia and Joanie Smith as Requisitioning Officers and Abel Gonzales as Receiving Agents for Dispatch
Discussion and possible action to approve Resolution for project agreement between Tillman County and the Oklahoma Department of Transportation on Base Line Road Phase 1, Project #CIRB-171C(127)RB, State Job Piece #25486(04), District #1& 3
10:00 A.M. Discussion and possible action on county road inventory with Mike Andrews, Oklahoma Department of Transportation
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 14, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 11, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve holding Frederick Arts & Humanities Arts N’ Action Art Show on the courthouse grounds, September 17, 2011, with sidewalk poster advertisement placed on lawn two weeks prior
Discussion and possible action to approve Cooperative Agreement between Tillman County and L.D. Due on NW/4 Sec 10-T4S-R14W, Dist #3
Discussion and possible action to approve Cooperative Agreement between Tillman County and Ronnie Fillmore on Tract 4, Sparks Addition, Davidson, OK, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 7, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 4, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
9:30 A.M. Tillman County Fire Department Chiefs to discuss county wide burn ban
Discussion and possible action on county wide burn ban
Discussion and possible action to re-appoint Maha Sultan, M.D. as member of the Tillman County Board of Health, term ending June 30, 2015
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 31, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 28, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve resolution for disposing of one (1) power washer by junking, inventory #439-001, District #2
Discussion and possible action on contract for uniform service with Cintas, District #1
Discussion and possible action on contract for uniform service with Cintas, District #2
Discussion and possible action on contract for uniform service with Cintas, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 24, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 21, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve resolution appointing Commissioner Jimmie C. Smith to serve as Tillman County representative to, and member of, the ASCOG Board of Trustees, June 16, 2011 through May 31, 2012
Discussion and possible action to approve Cooperative Agreement between Tillman County and Willam Gray on SW/4 Sec 13-T4S-R15
Discussion and possible action to approve Students Working Against Tobacco (SWAT) putting 50 crosses on the Courthouse lawn on Wednesday, March 23, 2011 after school
Discussion and possible action to declare for surplus, by junking, one power washer, District 2, Inv. No. 439-001
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 17, 2011
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 14, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 10, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 7, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide burn ban
Discussion and possible action to approve ODOT Title Sheet for proposed county bridge plan, project #BRO-171D(094)CI, location #71N243OE1950001, job #23236(04), Blue Creek, Dist #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 3, 2011
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 28, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on county wide bun ban
Discussion and possible action to acknowledge receipt of 2010 Mineral Interest Report from the State Treasurer Unclaimed Property Division which is on file for public viewing in the County Clerk’s Office
Discussion and possible action to approve Domestic Water Line Installation Request from John McElroy on CR NS 221 between SW/4 of Sec 30-T2N-R17W and NE/4 Sec 25-T2N-R18W
Discussion and possible action to approve Domestic Water Line Installation Request from John McElroy along drainage ditch running NS along the middle of Sec 25-2N-R18W
Discussion and possible action approve Domestic Water Line Installation Request from John McElroy on CR NS 220 between SW/4 of Sec 25-T2N-R18W and SE/4 Sec 26-T2N-R18W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 24, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 22, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve grant application to Oklahoma Bar Foundation for Court Reporter Equipment
Discussion and possible action on county wide burn ban
Discussion and possible action to approve ODOT County Road Machinery and Equipment Revolving Fund Purchase Contract for one (1) Pintel Hitch equipment trailer, District #1
Discussion and possible action to declare scrap iron junk, District 1,2 & 3
10:00 A.M. Elected officials meeting
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 17, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 14, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve resolution for enacting county wide burn ban
Discussion and possible action to bring from table and award bid for Pintel Hitch equipment trailer, County Road Machinery and Equipment Revolving Fund, Bid #1-2011, District #1
Discussion and possible action to re-appoint Randy Hasley to serve on the 911 Board, term ending February, 2014
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 10, 2011
_________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 7, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution for enacting county wide burn ban
10:00 A.M. Bid opening. County Road Machinery and Equipment Revolving Fund, Pintel Hitch equipment trailer, Bid #1-2011, District #1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 3, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 31, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on changes in procedures for enrollment of new employees
Discussion and possible action on election of Tillman County Fair Board members, 2011
Discussion and possible action to remove closed bridge #71N2160E1690003, NBI#01128, located 3.9 miles north and 1.0 mile east of Tipton, OK from State Inventory, District #1
Discussion and possible action to remove closed bridge #71E1643N2710008, NBI#09514, located approximately 2 ½ miles east of Headrick, OK on old Highway 62, from State Inventory, District #1
Discussion and possible action to remove closed bridge #71E1780N2140003, NBI#005154, located 4.7 miles south and .2 miles west of Tipton, OK from State Inventory, District #1
Discussion and possible action to approve sandwich board sign on courthouse lawn from February 5th to February 13th for performance of "Buddy & Beyond"
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 27, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 24, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution #1058 for approving and authorizing the issuance of indebtedness by the Tillman County Industrial Authority through the issuance of its bonds for the purpose of refinancing the Tillman County Law Enforcement Center leased to the County by the Authority; approving negotiated sale of the bonds and approving documents relating thereto to be entered into by the County as well as the Authority, including a lease/purchase agreement and operation and maintenance contract; and containing other provisions relating thereto
Discussion and possible action to approve notice of intent for Hazard Mitigation Grant to roll-in cities, towns and schools into County Hazard Mitigation Plan
Discussion and possible action to approve Tillman County letter of commitment for 25% share of the project cost for adaption of the Tillman County single jurisdiction Hazard Mitigation Plan to a multi-jurisdiction plan for the roll-in of cities, towns and schools
Discussion and possible action to approve ODOT Purchase Contract through the County Road Machinery and Equipment Fund for one (1) 2011 F-150 Ford Crew Cab pick-up, Dist #2
Discussion and possible action to approve ODOT Purchase Contract through the County Road Machinery and Equipment Fund for one (1) 2011 F-150 Ford Crew Cab pick-up, Dist #3
Discussion and possible action to appoint Kent Kinzer to fill unexpired term of Frank Watson on the E-911 Board, term ending February 2012
Discussion and possible action to approve Domestic Water Line Installation Request from Kim Fryer located at 108 E Highview, Frederick, OK
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 20, 2011
____________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 18, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
9:30 A.M. Discussion and possible action to approve addendum to lease agreement between Tillman County and the State Office of Juvenile Affairs for additional office space in the Tillman County Courthouse
10:00 A.M. Presentation of book entitled "Oklahoma Courthouse Legends" to Tillman County by Bancfirst
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Joe Jack McPherson located on SW/4 of Sec. 14-T2S-R17W, District 2
Discussion and possible action to go out for bids through the County Road and Machinery Equipment Revolving Fund for one (1) pintle hitch equipment trailer, District #1 and two (2) Ford crew cab pick-ups, District 2 & 3
Discussion and possible action to approve Agreement for Administration of the Tillman County Use Tax between
Tillman County and the Oklahoma Tax Commission, Resolution #1035
Discussion and possible action to approve Agreement for Administration of the Tillman County Sales Tax between
Tillman County and the Oklahoma Tax Commission, Resolution #1020
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Calvin Stoll located NW/4 Sec. 19-T1S-R14W, District 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 13, 2011
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 10, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Interlocal Agreement for dispatching services between Tillman County and the Tillman County E-911 Board, 2011
Discussion and possible action to approve plan
to sign Title Sheet for STP-171C(132)CI, Frederick Bypass project
Discussion and possible action to approve County No New Right of Way
Utility and Encroachment Affidavit on STP-171C(132)CI J/P#26558(04),
Frederick Bypass project
Discussion and possible action to approve resolution to set filing date from January 24th thru January 28th, 2011, and call for election of Tillman County Fair Board members on January 31, 2011
Discussion and possible action to approve agreement between Tillman County and Oklahoma Department of Emergency Management for the Sub-Grant of Emergency Management Preparedness Grant Program Fund effective through September, 2011
Discussion and possible action to approve Mutual Assistance Agreements between Tillman County and Comanche, Cotton, Kiowa, and Jackson Counties, 2011
Discussion and possible action to approve Cooperative Agreement between Tillman County and Arthur Ochsner on NE/4 Sec. 26-T2S-R15W
Discussion and possible action on Domestic Water Line Installation Request from Pietar Vanderlaan on
CR EW 170 between NS 215 & NS 214 of S/2 of SE/4 Sec. 13-T1N-R19W and NE/4 of Sec. 24-T1N-R19W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 6, 2011
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 3, 2011
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to elect Chairman and Vice-Chairman for the Tillman County Board of Commissioners
Discussion and possible action to re-appoint Terral Tatum to the Tillman County Excise Board, term ending January 1, 2015
Discussion and possible action to approve Resolution to execute Project Agreement for Frederick Bypass Road, Project #STP-171C (132) CI, State Job Piece #26558(04) between Tillman County and the Oklahoma Department of Transportation
Discussion and possible action to approve Resolution for acquisition of right-of-way for bridge construction located 3.1 miles South and 2.3 miles East of Grandfield, Bridge #007713, BRO 171D(094)CI, Job No. 23236 (04)
Discussion and possible action to approve domestic water line installation agreement between Tillman County and John McElroy
Discussion and possible action to approve domestic water line installation agreement between Tillman County and John McElroy
Discussion and possible action to approve domestic electrical line installation agreement between Tillman County and John McElroy
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 30, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 27, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution for junking one (1) Gateway Monitor, 18" Flat Panel, Model #FPD 1810, Inventory #238-005, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 20, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve contract and agreement between Tillman County and William R. Simpson for clay, 2011
Discussion and possible action to approve contract and agreement between Tillman County and Margie Everson for clay, 2011
Discussion and possible action to declare surplus for junking one (1) Gateway Monitor, 18" Flat Panel, Model #FPD 1810, Inventory #238-005, District #3
Discussion and possible action on metal culverts six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 16, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 13, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve sale of property acquired at Resale located in Grandfield Original, Block 9, N 84’ of Lots 1-3, all Lots 4-7, S 70’ of Lot 11 and S 70’ of Lot 12
Discussion and possible action to approve Domestic Water Line Installation Request from Nick Dysart on CREW 171 and CRNS 217 between NW/4 Sec. 28-T1N-R18W and NE/4 Sec. 29-1N-18W and E/2 of SE/4
Sec. 20-1N-18W, District #1
Discussion and possible action to bring from table and approve six month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 9, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 6, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve 2011 holidays
Discussion and possible action to approve Resolution #1048 to re-appoint Ray Walker to serve on the Tillman County Industrial Authority Board, term ending December, 2013
Discussion and possible action to approve Resolution #1049 to re-appoint Payton Sherman to serve on the Tillman County Industrial Authority Board, term ending December, 2013
Discussion and possible action to approve Resolution #1050 to re-appoint Phillip Ratcliff to serve on the Tillman County Industrial Authority Board, term ending, December, 2013
Discussion and possible action to approve Resolution #1051 to adopt and impose an Interconnected Voice over Internet Protocol service fee
Discussion and possible action to approve Resolution #1052 for selection of engineer to perform bridge inspections for bridge contracts from April 2011 to March 2013
Discussion and possible action to participate and follow the Circuit Engineering District Auction policies
Discussion and possible action to accept Matt Clemmer’s resignation from the Tillman County Industrial Authority Board
Discussion and possible action to approve Resolution #1053 to appoint Gary Tyler to complete unexpired term on the Tillman County Industrial Authority Board, term ending December, 2013
10:00 A.M. open six month bids and Optech ballot bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 2, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 29, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 22, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 22, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on New Year’s Day holiday
Discussion and possible action to approve 2011 holidays
Discussion and possible action to approve ODOT Form 324a claim form to Circuit Engineering District #7 for inspection of 12 county bridges in Tillman County, Districts 1, 2, 3, in the amount of $1,680.00
Discussion and possible action to approve the closing of a bridge located in District 3, 3.0 miles North and 1.7 miles West of Grandfield, over Little Deep Red Creek because it can no longer safely carry loads of three tons or greater, per Transportation Commission policy (OAC 730:10)
Discussion and possible action to approve gravel contract between Tillman County Commissioners and KPB Properties for 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 18, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 15, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 10, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 8, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution for pre-employment drug and alcohol testing results to be confirmed before employment begins
Discussion and possible action to approve Interlocal Cooperation Act Agreement between Tillman County and CED #7 Energy District Authority, a public trust, for the express purposes as set forth in the agreement presented
Discussion and possible action on contract for housing City of Frederick inmates
Discussion and possible action to go out for six month bids
10:00 A.M. Meet with IESI representative Jeff Watts for discussion and possible action on trash disposal rates
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 4, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 1, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve transfer of funds from CBRI 103, to District #3 M&O, Project #3-1-2010
Discussion and possible action to approve transfer of funds from CBRI 105, District#3 M&O, Project #3-1-2010
Discussion and possible action to revise District #1 REAP Grant application to public storm shelter facility/maintenance barn
Discussion and possible action to revise District #1REAP Grant cash commitment to public storm shelter facility/maintenance barn
Discussion and possible action to revise District #1 REAP Grant in-kind commitment to public storm shelter facility/maintenance barn
Discussion and possible action to revise REAP Grant Contributing Partner In-Kind Agreement between District #1 and District #2 to public storm shelter facility/maintenance barn, District #1
Discussion and possible action to revise REAP Grant Contributing Partner In-Kind Agreement between District #1 and District #3 to public storm shelter facility/maintenance barn, District #1
Discussion and possible action to revise REAP Contributing Partner Cash Agreement between District #1 and District #2 to public storm shelter facility/maintenance barn, District #1
Discussion and possible action to revise REAP Contributing Partner Cash Agreement between District #1 and District #3 to public storm shelter facility/maintenance barn, District #1
Discussion and possible action to approve Interlocal Agreement between Tillman County and the Oklahoma Department of Wildlife/Hackberry Flat for excavating waterline to be repaired by the Oklahoma Department of Wildlife located NW/4 Sec 5-T1S-R16W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 28, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 25, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve sale property which was acquired at Resale located in Stalford’s First Addition, Block 4, Lots 15& 16
Discussion and possible action to approve transfer of funds from CBRIF 103 to District #1M&O, Project #1-1-2010
Discussion and possible action to approve transfer of funds from CBRIF 103 to District #2 M&O, Project #2-1-2010
Discussion and possible action to approve REAP Grant Contributing Partner In-Kind Agreement between Tillman County and City of Grandfield
Discussion and possible action to approve District #1cash commitment for 2011 REAP Grant, District #1, maintenance barn additional space and insulation
Discussion and possible action to approve District #1in-kind commitment for 2011 REAP Grant, District #1, maintenance barn additional space and insulation
Discussion and possible action to allow the Chamber of Commerce to erect inflatable children’s games on the Courthouse lawn during the Cotton Festival on November 6, 2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 21, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 18, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to declare surplus one (1) 2002 Dodge Durango, VIN 1B4HR38N42F163922, inv #310-25, for junking, Sheriff’s Dept
Discussion and possible action to approve resolution to junk one (1) 2002 Dodge Durango, VIN 1B4HR38N42F163922, inv #310-25, for junking, Sheriff’s Dept
Discussion and possible action to approve resolution declaring Tillman County participation in the Federal Fair Housing Law and Amendments
Discussion and possible action to approve REAP Grant Contributing Partner In-Kind Agreement between Tillman County and Town of Loveland
Discussion and possible action to approve REAP Contributing Partner Cash Agreement between Tillman County and Town of Loveland
Discussion and possible action to apply for REAP Grant for additional space and insulation for maintenance barn, District #1
Discussion and possible action to approve REAP Grant Contributing Partner In-Kind Agreement between District #1 and District #2 for additional space and insulation for maintenance barn, District #1
Discussion and possible action to approve REAP Grant Contributing Partner In-Kind Agreement between District #1 and District #3 for additional space and insulation for maintenance barn, District #1
Discussion and possible action to approve REAP Contributing Partner Cash Agreement between District #1 and District #2 for additional space and insulation for maintenance barn, District #1
Discussion and possible action to approve REAP Contributing Partner Cash Agreement between District #1 and District #3 for additional space and insulation for maintenance barn, District #1
Discussion and possible action to approve REAP Grant Contributing Partner In-Kind Agreement between Tillman County and Town of Davidson
Discussion and possible action to approve REAP Contributing Partner Cash Agreement between Tillman County and Town of Davidson
Discussion with Tillman County Industrial Authority Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 14, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 12, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to grant permission for the Cotton Festival to be held on the Courthouse grounds on November 6, 2010, and to put up banners two weeks
in advance for the Cotton Festival
Discussion and possible action to grant permission for the Rotary Club to advertise the Mexican food dinner being held on November 8, 2010, by putting banners on the Courthouse grounds two weeks in advance
Discussion and possible action to re-appointment Leon Wright to serve the Southwest Rural Development Authority Board, term ending July, 2012
Discussion and possible action to approve Cooperative Agreement between Tillman County and Kenneth Holloway SW/4 Sec 18-T2S-R14W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 7, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 4, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to grant County Treasurer Kim Lamb permission to sell property acquired at Resale located at 1108 N. 11th St., Frederick, in Stalford’s 1st Addition, Block 4, Lots 15-16
Discussion and possible action to approve resolution opposing proposed changes to rule 10 as published in Vol. 69, No 137 of the Federal Register on utilization of IRR funding restrictions to Tribal and BIA owned lands
Discussion and possible action to approve Cooperative Extension Services Agreement between OSU Cooperative Extension Service and USDA and Tillman County Commissioners, FY 2011 budget
Discussion and possible action to update ASCOG CIP
10:00 A.M. Dr. Greg Howard to discuss lighting outside the courthouse
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 30, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 27, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Domestic Water Line Installation Request located on CR EW 180 between NS 214 of Sec 11-T2S-R19W and SE/4 of Sec 2-T2S- R19W, Pieter and Anita Vanderlaan
Discussion and possible action to accept Bill Crawford’s resignation from the Tillman County Industrial Authority Board effective September 1, 2010
Discussion and possible action to appoint Phillip Ratcliff to serve on the Tillman County Industrial Authority Board, completing the unexpired term of Bill Crawford, term ending December 4, 2010
Discussion and possible action to obtain emergency funding through the Natural Resources Conservation Service to stabilize the eroded streambank of creek located EW 176.5, NS 234, District 1
Discussion and possible action to obtain emergency funding through the Natural Resources Conservation Service to stabilize the eroded streambanks of creeks located EW 186, NS 234, 235 and EW 187,188, NS235, District 3
10:00 A.M. Elected officials’ meeting
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 23, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 20, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on new employee drug and alcohol testing procedures
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 16, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 13, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to accept Morning Star Construction proposal for secure doors leading into courtrooms and judge’s chamber
Discussion and possible action to declare surplus and approve resolution to junk one (1) 3" 6.5 H.P Honda water pump, S/N GCAE-1556955, inventory #421-001, District #2
Discussion and possible action to declare surplus and approve resolution to junk one (1) 18" flat panel Gateway monitor, S/N MUL8007B0020404, inventory #238-007, District #3
Discussion and possible action to approve Kathy Harrington and Robyn Chavez as receiving agents for the court clerk’s office
Discussion and possible action to approve resolution requesting to participate in the ODOT County Road Machinery and Equipment Revolving Fund, District #1, 2, 3
Discussion and possible action to approve the General Government budget, FY 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 9, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 7, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to submit ERSTP 171C(117) ER claim for reimbursement, District #3
Discussion and possible action to approve a grant of permission to conduct excavation and survey to the Cameron University and the Museum of Great Plains
Discussion and possible action to approve donation of bones and artifacts excavated within the right-of-way to the Museum of Great Plains
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 2, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 30, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to correct Commissioners’ minutes of August 16, 2010. The approved Cooperative Agreement between Tillman County and Lavon Lewis is on the SE/4 Sec 20-3S-15W
Discussion and possible action to declare surplus and approve resolution to dispose of one (1) Kyocera copy machine, S/N A302209.4, inventory #213-3, due to lease expiring, Sheriff
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 26, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 23, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to declare surplus and approve resolution to junk one (1) 2001 Compaq Computer, S/N 6125FR42A414 and one (1) 2001 Monitor, S/N 112CH68FB371, Inv #712-238-012, District #2
Discussion and possible action to declare surplus and approve resolution to junk one (1) Lexmarx Printer, S/N1132483, Inv #240-004, District #2
Discussion and possible action to approve the sale of property sold by County Treasurer Kim Lamb located in Ray’s 3rd Addition, Block 1, Lots 4-8, Frederick, OK (1200 E. Dahlia)
Discussion and possible action to approve contract & agreement between Tillman County and William R. Simpson for clay located on the NW/4 Sec 28-T3S-R15W
Discussion and possible action to approve contract and agreement between Tillman County and Lavon Lewis for clay located on the SE/4 Sec 20-T3S-R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 19, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 16, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve contract between Tillman County and Ford Roofing for courthouse roof project, REAP Grant
Discussion and possible action to approve inmate telephone service agreement between Tillman County Sheriff and Lattice, Inc. for inmate phone service, FY 2011
Discussion and possible action to approve Public Works Project Contract between Tillman County and the Oklahoma Department of Corrections for inmate workers, FY 2011
Discussion and possible action to approve Cooperative Agreement between Tillman County and Lavone Lewis, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 12, 2010
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 9, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to correct the Interlocal Agreement between Tillman County Sheriff’s Office
and the City of Grandfield, for providing law enforcement services, effective September 1, 2010 through
June 30, 2011, to be renewed annually
Discussion and possible action to approve resolution removing from inventory, item #301-025, 2001 Dodge Ram Wagon, District #3, due to vehicle being on Sheriff’s inventory
Discussion and possible to approve resolution increasing the UseTax to one and one-half percent (1½%) due to the passage of the one-half percent (½%) sales tax
Discussion and possible action to approve resolution to accept county bridge and road funding from the State of Oklahoma pursuant to Senate Bill 2173 and deposit these funds into the County Bridge and Roadway Improvement (CBRI) Cash Funds named CBRI 103 and CBRI 105
Discussion and possible action to approve agreement between Tillman County and Tillman County Emergency Medical Service for transport of inmates in need of emergency care
10:00 A.M. Elected officials meeting
Discussion and possible action to approve General Government Budget, FY 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 5, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 2, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on the general budget
Discussion and possible action to approve Interlocal Agreement between the City of Grandfield and Tillman County Sheriff’s Office to provide law enforcement services
Discussion and possible action to approve Resolution for Location of Proposed Revision. Extension of Major Collector Route 7184C, beginning at SH5 (EW181 & NS223) and extending south 2 miles on NS223 to Major Collector Route 7154C (EW183 & NS223). Action requested is new route requiring reclassification of a local road to major collector status.
Discussion and possible action to approve Cooperative Agreement For Roadside Erosion Project between Frances Ridings and Tillman County Commissioners located at the NE ¼ of Sec. 27, T3S, R18W
10:00 A.M. Bid opening, Bid #5-2010, Courthouse Roof, REAP Grant
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 29, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 26, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on confirmation to SBA Network Services that there are no local zoning or permitting requirements for the construction of telecommunication towers in Tillman County
Discussion and possible action to grant County Treasurer Kim Lamb permission to sell at public auction, property acquired through Resale located at 1200 E. Dahlia, Frederick, OK, Ray’s 3rd Addition, Block 1, Lots 4-8
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 22, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 19, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to submit Emergency Relief (ER) Project damage statement, project #ERSTP-171C(125)ER, located NS 245 EW 187-188, for reimbursement, District #3
Discussion and possible action to approve Cooperative Agreement for roadside erosion project between Tillman County and Phil Whitworth located at NW/4 Sec 3-T3S-R17W
Discussion and possible action to approve ERSTP project #171C(123)ER, Job Piece #25273(04) located EW196 between CR 234&235
Discussion and possible action on Tillman County health insurance provider
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July15, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 12, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve sale of property by the County Treasurer located in Doneghy Addition, Block 31, Lots 15-17, Grandfield, OK
Discussion and possible action to approve agreement between Tillman County and KellPro for software license and maintenance, Commissioners, FY 2011
Discussion and possible action to approve agreement between Tillman County and KellPro for software license and maintenance, County Clerk, FY 2011
10:00 A.M. – Bid opening, Bid #6-2010, Bridge Material Package, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 8, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 6, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to rebid courthouse roof replacement, Bid #5-2010, REAP Grant
Discussion and possible action to approve agreement between Tillman County and SimplexGrinnell for fire alarm and sprinkler annual maintenance and inspection renewal, FY 2011
Discussion and possible action to approve contract for detention services between Tillman County and Cleveland County Regional Juvenile Detention Center, FY 2011
Discussion and possible action to approve contract for detention services between Tillman County and Beckham County Western Plains Youth & Family Services, Inc., FY 2011
Discussion and possible action to approve contract for detention services between Tillman County and Pittsburg County Regional Juvenile Detention Center, FY 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 1, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 28, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve office rental agreement between Tillman County Health Department and the Professional Counseling Solutions
Discussion and possible action to approve contract between Tillman County and Comanche County for juvenile detention services, FY 2011
Discussion and possible action to approve lease/purchase agreement between Tillman County and R.K. Black, Inc. for Sharp MX M363N copy machine, Sheriff’s Department, FY 2011
Discussion and possible action to bring from table and award Bid #5-2010, Courthouse Roof, REAP Grant
Discussion and possible to approve contract between Tillman County and the State of Oklahoma Office of Juvenile Affairs for detention transportation, FY 2011
Discussion and possible action to approve E-911 budget, FY 2011
Discussion and possible action to approve Cooperative agreement between Tillman County and Mark Cruthird for hauling donated material located at 201 E. 1st St., Grandfield, OK
Discussion and possible action to approve Cooperative Agreement between Tillman County and U. S. Department of Agriculture APHIS – Wildlife Services, Oklahoma Department of Agriculture, Food & Forestry
Discussion and possible action to approve resolution to renew ODOT County Road Machinery and Equipment Revolving Fund lease/purchase agreements, FY 2011 and verify all machinery is covered by all risk physical damage insurance
Discussion and possible to approve Resale budget submitted by County Treasurer Kim Lamb, FY 2011
Discussion and possible action to bring from table and approve or reject Bid #5-2010, Courthouse Roof, REAP Grant
Discussion and possible action to request 50% of estimated available funds for temporary appropriations, FY 2010-2011 for Tillman County government
Discussion and possible action to close out FY 2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 24, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 21, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
9:30 AM Elected officials meeting
Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and the Oklahoma Department of Corrections for correctional services, FY 2011
Discussion and possible action to bring from table and award Bid #4-2010, Sale of Pony Truss Bridge, Dist #1
Discussion and possible action to approve Tillman County Right of Way Easement Request from Tommy Swanson Oil Company to cross county right of way on Sec 32-T2S-R17W and Sec 33-T2S-R17W
Discussion and possible action to go out for bids for materials for thirty (30) foot steel girder span bridge rehabilitation project, District #2, Bid #6-2010
Discussion and possible action to grant County Treasurer Kim Lamb permission to sell at public auction, property acquired at Resale, located in Doneghy Addition, Block 31, Lots 14-17, 518 W. 3rd, Grandfield, OK
Discussion and possible action to approve OPEH&W Plan entity application form
Discussion and possible action to bring from table and award Bid #4-2010, Sale of Pony Truss Bridge, District #1
Discussion and possible action to approve Interlocal Government Agreement between Tillman County and Oklahoma Public Employees Health & Welfare Plan
Discussion and possible action to approve Oklahoma Public Employees Health & Welfare Plan Employer Participation Agreement
Discussion and possible action to approve Resolution to appoint Tillman County representative to the Board of the Oklahoma Public Employees Health & Welfare Plan
Discussion and possible action to approve notice of leaving the state insurance pool to Oklahoma State & Education Employees Insurance Board effective August 1, 2010
Discussion and possible action to approve resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma Self-Insurance Group and intent to participate in ACCO-SIG (Property/Liability), FY 2011
Discussion and possible action to approve Cooperative Agreement between Tillman County and Steve Simpson on the NW/4 Sec 16-T3S-15W
10:00 A.M. Bid opening for Courthouse roof , Bid #5-2010, REAP Grant
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 17, 2010
____________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 14, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to support and participate in the Association of South Central Oklahoma Governments and its programs
Discussion and possible action to bring from table and award Bid #4-2010, Sale of Pony Truss Bridge, Dist #1
Discussion and possible action to renew year to year contracts with Cintas, Pitney Bowes, Cole’s Pest Control, R.K. Black, Brook’s Industries, Stanley’s Systems
Discussion and possible action to approve Interlocal Government Agreement between Tillman County and Oklahoma Public Employees Health & Welfare Plan
Discussion and possible action to approve Oklahoma Public Employees Health & Welfare Plan Employer Participation Agreement
Discussion and possible action to approve Resolution to appoint Tillman County representative to the Board of the Oklahoma Public Employees Health & Welfare Plan
Discussion and possible action to approve notice of leaving the state insurance pool to Oklahoma State & Education Employees Insurance Board effective August 1, 2010
Discussion and possible action to approve Programming Resolution for 2011 BR Project
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 10, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 7, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to grant permission to County Treasurer Kim Lamb to invest all available monies of Tillman County in interest bearing accounts; Certificates of Deposit, Money Market Deposits, or United States Treasury Bill, FY 2011
Discussion and possible action to approve resolution naming the following as depository banks for the public funds of Tillman County; BancFirst, Frederick, OK, First National Bank, Tipton & Frederick, OK and First State Bank, Grandfield & Davidson OK, FY 2011
Discussion and possible action to approve agreement between Tillman County Treasurer and Red River Web Design for license and support, FY 2011
Discussion and possible action to approve agreement between Tillman County Treasurer and Keller’s Programming Service, Inc. for license and support, FY 2011
Discussion and possible action to bring from table and approve six month bids
10:00 A.M. Bid opening, Bid #4-2010, Sale of Pony Truss Bridge, Dist #1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 3, 2010
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 1, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma Self-Insurance Fund (Workers’ Compensation Program)
Discussion and possible action to approve six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May27, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 24, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve OBI blood drive at the Courthouse on July 12, 2010 from 12:00 P.M. until 6:00 P.M.
Discussion and possible action to approve contract between Tillman County and Canadian County Juvenile Detention Center for detention services, FY 2011
Discussion and possible action to go out for bids for Courthouse roof, REAP Grant
Discussion and possible action to approve sale of property acquired at Resale by the county treasurer, located at 920 S. 14th St., Frederick, in Price Addition, Block 29, N 18’ of Lot 15 & all Lots 16-18 to Tracy Cisco or Bennie Reyes
Discussion and possible action to approve resolution for disposing of two (2) L-shaped fuel tanks, sold by Brink Auction Service, District #1
Discussion and possible action to approve resolution for disposing of one (1) 1990 Ford pickup, VIN #9266, inventory #301-026, sold by Brink Auction Service, District #1
Discussion and possible action to approve resolution for disposing of one (1) 1995 Chevy pickup, VIN #5212, inventory #301-025, sold by Brink Auction Service, District #1
Discussion and possible action to approve resolution for disposing of one (1) 1977 Chevy ¾ ton pickup, VIN #4215, inventory #301-005, sold by Brink Auction Service, District #2
Discussion and possible action to approve resolution for disposing of one (1) 1983 ½ ton pickup, VIN #8762, inventory #301-017, sold by Brink Auction Service, District #2
Discussion and possible action to approve resolution for disposing of one (1) 1989 Chevy Crew Cab pickup, VIN #3607, Inventory #347-002, sold by Brink Auction Service, District #2
Discussion and possible action to approve contract between Tillman County Oklahoma Sheriffs’ Association for misdemeanor failure to pay warrant collections
10:00 A.M. Open six month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 20, 2010
____________________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 17, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution #1012 and Election Proclamation providing for funds in support of payment of the Tillman County Law Enforcement Center by levying one-half of one percent (1/2 of 1%) sales tax for the duration of the Tillman County Correctional Facilities Lease Revenue Bonds
Discussion and possible action to pursue obtaining the OPEH&W Insurance Plan
Discussion and possible action on 3rd floor courthouse security
10:00 A.M. Elected officials meeting for discussion and possible action to update Tillman County Personnel Policy Handbook
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 13, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 10, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to review FEMA Project Work Sheets #1876 with FEMA representatives
Discussion and possible action to declare an emergency for elevator repairs and review estimates submitted
Discussion and possible action to approve Service Agreement between Tillman County and Kellpro for creation and maintenance of a Web Site for purpose of publishing Tillman County data records, watermarked images and images, effective date July 1, 2010
Discussion and possible action to approve Memorandum of Agreement between Tillman County, the Kiowa Tribe and the Bureau of Indian Affairs to improve the listed routes in the foreseeable future
Discussion and possible action to approve holding Frederick Arts & Humanities Arts in Action Art Show on the courthouse grounds, September 18, 2010
Discussion and possible action to approve Interlocal Agreements for FY 2010/2011 between Tillman County Commissioners and Town of Tipton, Tillman County Rural Water District 1, Southwest Oklahoma Juvenile Center, Town of Manitou, Town of Loveland, Town of Hollister, City of Grandfield, City of Frederick, Town of Davidson, Comanche County Commissioners, Tipton Public Schools, Great Plains Technology Center, Grandfield Public Schools, Davidson Public Schools, Chattanooga Public Schools, Frederick Public Schools
Discussion and possible action to accept Tillman County Certification Mileage for year 2010 at 1,437.48 as reported to the Oklahoma Tax Commission by ODOT
10:00 A.M. Johnny McElroy, discussion and possible action to participate in state funded Conservation Innovation Grant
Discussion and possible action to update Tillman County Personnel Policy Handbook
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 6, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 26, 2010
TIME: 9:00 A.M.
NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve the Public Works Project contract between Tillman County and the Oklahoma Department of Corrections, FY 2011
Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and Jackson County to contract for housing Tillman County inmates due to overcrowding
Discussion and possible action to approve Terminal User Agreement between Tillman County and Oklahoma Department of Public Safety, through OLETS, Sheriff’s Department
Discussion and possible action to approve Installation Permit between Tillman County and Jimmy Atlas for roadside waterway located NE/2 Sec 27-T2S-R18W
Discussion and possible action to approve State of Oklahoma Form 969 for claiming 2009 additional homestead exemptions reimbursement
Discussion and possible action to approve LPA Agreement(Right of Way, Public Utility and Encroachment) for Little Deep Red Creek bridge, BRO-17D(095)CO, J/P23237(04), District #2
Discussion and possible action to declare surplus and consign to Brink’s Auction Service, one (1) 1990 Ford F150 pick-up, S/N 1FTDF15N8LKA59266, Inventory #301-026 and one (1) 1995 Chevrolet ½ ton 4X4 pick-up, S/N 1GCEK14K8SZ205212, Inventory #301-025
Discussion and possible action on condition of courthouse elevator
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 22, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 19, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on protested property valuation
Discussion and possible action to remove Dalene Vanderpol and add Joani Smith as Requisitioning Officer; to remove Bryan Smith as Receiving Agent and add Keith Hefner, Sheriff’s Department
Discussion and possible action to remove Donna Johnson and Dalene Vanderpol as Requisitioning Officers and add Cynthia Kincannon and Joani Smith; to remove Paula Doze as Receiving Agent and add Abel Gonzales, Dispatch
Department
Discussion and possible action to approve contract between Tillman County and GBA Architects, Altus, OK for architectural services for courthouse roofing project, REAP Grant
Discussion and possible action to approve resolution for disposing of two (2), 2000 John Deere 772CH motor graders, S/N DW772CH577245, inventory #307-016 and S/N DW772CH577244, inventory #307-017, by selling to C.L. Boyd, Inc., OKC, at the Western County Surplus Auction by Mike Graham Auctioneers, District #1
Discussion and possible action to approve resolution for disposing of one (1), 1993 John Deere 672B motor grader, S/N DW672BX534394, inventory #307-023, by selling to Troy Jones Equipment, Elk City, OK, at the Western County Surplus Auction by Mike Graham Auctioneers, District #3
Discussion and possible action to approve resolution for disposing of one (1), Rhino Shredder, S/N #13028, inventory #441-001,by selling to McGrew Equipment, Seven Valleys, PA, at the Western County Surplus Auction by Mike Graham Auctioneers, District #3
Discussion and possible action to approve lease/purchase agreement between Tillman County and ODOT for two (2) John Deere 672G graders, S/N DW672GX628326 and S/N DW672GX628400, District #1, purchased through the County Road Machinery and Equipment Revolving Fund, Bid #1-2010
Discussion and possible action to approve lease/purchase agreement between Tillman County and ODOT for one (1) John Deere 672G grader, S/N DW672GX628464, District #3, purchased through the County Road Machinery and Equipment Revolving Fund, Bid #1-2010
Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Jimmy Atlas for roadside waterway located NE/2 Sec 27-T2S-R18W
Discussion and possible action on condition of courthouse elevator
10:00 A.M. Discussion and possible action on request from John McElroy for Conservation Innovation Grant from the Department of Agriculture
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 15, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 12, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to call for election of sales tax in support of the Tillman County Law Enforcement Center
Discussion and possible action to declare surplus for trade four (4), 2005 Caterpillar 140H motor graders, inventory #301-029, S/N CCA01125, inventory #307-030, S/N CCA01137, inventory #307-031, S/N CCA01138, inventory #307-032, S/N CCA01139, District #3
Discussion and possible action to approve resolution for disposing of the following equipment by trading for new equipment; four (4), 2005 Caterpillar 140H motor graders, inventory #301-029, S/N CCA01125, inventory #307-030, S/N CCA01137, inventory #307-031, S/N CCA01138, inventory #307-032, S/N CCA01139, District #3
Discussion and possible action to approve resolution to close bridge located 4.7 miles south and .2 miles west of Tipton on County Road EW 177 due to road closed
Discussion and possible action to approve Cooperative Agreement request from USDA-NRCS to install channel to bridge and back flood water into road ditch at the east side located at NW/4 Sec 25-T1N-R18W
Discussion and possible action to grant Roger Fischer/Chas Robbins permission to install roadside waterway on the east side of SE/4 Sec 8-T2S- R15W
Discussion and possible action to approve Cooperative Agreement between Tillman County and Jimmy Atlas for roadside waterway located NE/2 Sec 27-T2S-R18W
Discussion and possible action to approve Plan of Proposed County Bridge Title Sheet for BRO-171D(095)CO, Job No. 23237(04), Location No. 71N2250E1810007, Little Deep Red Creek, District #2
Discussion and possible action to approve detention services agreement between Tillman County and Sac and Fox Nation, FY 2011
Discussion and possible action to appoint Levi Krasser to fill the unexpired term of Terral Tatum on the Tillman County Fair Board
10:00 A.M. GBA Architects representative James Atkinson for discussion and possible action for services for courthouse roof project, REAP Grant
Discussion and possible action on Journal Entry of Judgment, CV-2009-59
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 8, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 5, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution for disposing of one (1) camper shell by selling to JC’s Pickup and Truck Sales and Salvage for the amount of $50.00, Bid #2-2010, District #3
Discussion and possible action on request from Andy Bennett for Soil Conservation Wetland Reserve Project located NE/4 Sec 25-1N-18W
Discussion and possible action to grant John P. Goodknight permission to build roadside waterway at NE/4 Sec 20-T1S-R14W
10:00 A.M. Hall Roofing representative Don Stamps to discuss courthouse roofing options
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 31, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 29, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve John Deere extended warranty for motor graders lease/purchased through the County Road Machinery and Equipment Revolving Fund, Bid #1-2010, District #1 & 3
Discussion and possible action to approve twenty-four month lease/purchase agreement for two (2) Caterpillar Model 140H graders, SN APM02149, District #1and SN APM02150, District #2, Bid #3-2010
Discussion and possible action to approve resolution for contract agreement renewal between Tillman County and the Oklahoma Cooperative Circuit Engineering Districts Board for Emergency and Transportation Revolving, ETR Fund
Discussion and possible action to approve contract between Tillman County Health Department and Morine Peevyhouse for Directly Observed Therapy, FY 2011
Discussion and possible action to approve agreement between Tillman County Health Department and Head Start Program, FY 2011
Discussion and possible action to approve agreement between Tillman County Health Department and Cole Pest Control, FY 2011
Discussion and possible action to approve Juanita McBride and Kallie Clemmer as Receiving Officers for the Tillman County Health Department, FY 2011
Discussion and possible action to approve Dora Ridenour, Anna Wofford and Danette Rivas as Requisitioning Officers for the Tillman County Health Department, FY 2011
Discussion and possible action to renew Tillman County Health Department contracts with CINTA’s, Xerox and Memorial Hospital, FY 2011
10:00 A.M. Elected officials’ meeting
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 25, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 22, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Memorandum of Agreement between Tillman County and the Kiowa Tribe and the Bureau of Indian Affairs for road maintenance
Discussion and possible action to approve sixty month lease/purchase agreements between Tillman County and Warren Power & Machinery, Inc. for two (2) Caterpillar 120M motor graders in the amount of $184,950.00 each, SN B9C00560 and SN B9C00561, District #3
Discussion and possible action to allow public access to courthouse restrooms from 4:00 p.m. till 8:00p.m. during Pioneer Townsite Museum fundraiser on Saturday, April 10, 2010
Discussion and possible action to approve Cooperative Agreement between Tillman County and Fred Hamill for access and storage of bridge repair material located on NE/4 Sec 31-T4S-R15W and NW/4 Sec 32-T4S-R15W, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 18, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 15, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve lease agreement between Tillman County Health Department and Xerox for lease of WC5225 copier
Discussion and possible action to approve resolution appointing Commissioner Jimmie C. Smith to serve as Tillman County representative and member of the ASCOG Board of Trustees, June 18, 2010 through May 31. 2011
Discussion and possible action to allow CADC to park bus on courthouse parking lot for local food bank drive on March 17, 2010
Discussion and possible action to approve sale of property to Kimlan J. Lee, at public auction by County Treasurer Kim Lamb, located at Frederick Original, Block 66, Lots 15-17(318 S. 5th St.)
10:00 A.M. Discussion and possible action to approve placing visitor information sign on courthouse grounds as presented by Sharon Bennett with Frederick Chamber of Commerce
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 11, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 8, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Resolution for disposing of one (1) camper shell sold to JC’s Pickup & Truck Sales & Salvage, Tuttle, OK by sealed bid #2-2010 for the amount of $50.00, District #3
Discussion and possible action to approve Resolution for disposing of one (1) 1988 Chevrolet pickup, SN2GCDK14KJ1265488, Inv. #301-017, sold to Brandon Whittington, Grandfield, OK by sealed bid #2-2010 for the amount of $750.00, District #3
Discussion and possible action to approve Resolution for disposing of one (1) 1993 Chevrolet pickup, SN1GCEK14KOPZ156269, Inv. #301-018, sold to Burleson Auto, Frederick, OK by sealed bid #2-2010 for the amount of $1,250.00, District #3
Discussion and possible action on Tillman County bridge inspection review presented by CED #7, District #1,2&3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 4, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 1, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve agreement between Tillman County and Oklahoma Department of Emergency Management for the Sub-Grant of Emergency Management Preparedness Grant Program Fund effective through September, 2010
Discussion and possible action to approve sale of property to Isidra Ramos Gonzalez, at public auction by County Treasurer Kim Lamb, located at Stout’s South Addition, Block 28, Lots 9-12(821 S 15th St), Frederick, OK
Discussion and possible action to approve sale of property to Gary D. Parks, at public auction by County Treasurer Kim Lamb, located at Ray’s First Addition, Block 7, Lots 1-3(600 E. Aster), Frederick, OK
Discussion and possible action to correct minutes of February 8, 2010, to read surplus one (1) 1989 Chevrolet pick-up, SN 1GCGR23K1KJ123607, Inv. #347-002, District #2
Discussion and possible action to approve lease/purchase contract for one (1) used 2005 Caterpillar 140H motor grader, bid #3-2010, District #2
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Fred and Terry Wyatt on property located in Hollister Original, Block 5, Lots 1-10 & N 60’ of Lots 11-17
Bid opening 10:00 A.M. Miscellaneous items for sale, Bid #2-2010, Dist #2 & 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 25, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 22, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
10:00 A.M. Bid opening motor graders, Bid #3-2010, Dist #1 & 2
Discussion and possible action to grant County Treasurer Kim Lamb permission to sell at public auction property acquired through Resale located in Frederick Original, Block 66, Lots 15-17(318 S. 5th St.
Discussion and possible action to approve lease agreement between Tillman County and Tillman Producers Coop to lease space for four (4) radio repeater towers at $600.00 per year
Discussion and possible action to approve Waterline Installation Request between Tillman County Commissioners and Trenton L. Mefford located on county road number 178 between the SE ¼ of Section 30, Township 1S, Range 17W and the NE ¼ of Section 31, Township 1S, Range 17W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 18, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 16, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table the election of Tillman County Fair Board members, 2010
Discussion and possible action to approve ASCOG administering the 2nd Phase roll in of local Tillman County schools and towns into the Tillman County Hazard Mitigation Plan
Discussion and possible action on letter from ODOT concerning debris removal on Major Collectors from severe winter storm of January 28-30, 2010
Discussion and possible action to approve ODOT Form 324a for partial payment #2, CED #7 engineering fees in the amount of $16,875.00, Project Number STP-171C(132)CO, Job Piece #26558(05), District #2 & 3
Discussion and possible action to declare surplus, for junk, one (1) Rapid Print time and date machine, SN 459658, Inv #F214-3, County Clerk
Discussion and possible action to approve resolution for junking one (1) Rapid Print time and date machine, SN 459658, Inv #F214-3, County Clerk
Discussion and possible action to acknowledge receipt of 2009 Mineral Interest Report from the State Treasurer Unclaimed Property Division which is on file for public viewing in the County Clerk’s Office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 11, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: FEBRUARY 8, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action on election of Tillman County Fair Board members, 2010
Discussion and possible action to correct minutes of January 4, 2010, to read warrant #35,OSU Extension Office Travel Fund, payable to Micah Treadwell in the amount of $74.25
Discussion and possible action to declare surplus, for sale, one (1) 1977 Chevrolet pickup, SN CCL2475124215,
Inv #301-005, one (1) 1983 Chevrolet pickup, SN GCDC14H4DJ118762, Inv #301-017 and one 1988 Chevrolet pickup, SN 1GCGR23K1KJ123607, Dist #2
Discussion and possible action to offer for sale by sealed bid, one (1) 1977 Chevrolet pickup, SN CCL2475124215,
Inv #301-005, one (1) 1983 Chevrolet pickup, SN GCDC14H4DJ118762, Inv #301-017 and one 1988 Chevrolet pickup, SN 1GCGR23K1KJ123607, Dist #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 4, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 1, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to correct filing period for election of Tillman County Fair Board members to end February 5, 2010, Resolution #1007
Discussion and possible action to approve the sale of property acquired at Resale to Alice Greene, located in Dykes Addition, Block 3, Lots 10 & 11, Grandfield, OK
Discussion and possible action to approve the sale of property acquired at Resale to John & Kathy D. Harrington, located in Frederick Original, Block 3, Lots 15-18, Frederick, OK
Discussion and possible action on purchase option for current Caterpillar grader leases
Discussion and possible action to go out for bids for lease/purchase of one (1) or more used motor grader, 2005 or newer with 5,000 or less hours, 4-wheel drive, 165 variable horsepower, District #1 & 2
Discussion and possible action to declare surplus, for sale, three (3) John Deere 672B motor grader wheels, size 1400-24, District #2
Discussion and possible action to declare surplus, for sale, two (2) John Deere 672B motor grader wheels, size 1400-24, District #3
Discussion and possible action to declare surplus, for sale, one (1) 1988 Chevrolet pick-up, VIN 2GCDK14KJ1265488, Inv #301-017, District #3
Discussion and possible action to declare surplus, for sale, one (1) 1993 Chevrolet pick-up, VIN 1GCEK14K0PZ156269, Inv #301-018, District #3
Discussion and possible action to offer for sale by sealed bid, five (5) John Deere 672B motor grader wheels, size 1400-24, one (1) 1988 Chevrolet pick-up,
VIN 2GCDK14KJ1265488, Inv #301-017, and one (1) 1993 Chevrolet pick-up, VIN 1GCEK14K0PZ156269, Inv #301-018, District #3
Discussion and possible action to approve ODOT Purchase Contract for lease/purchase of three (3) John Deere Model 672G motor graders through the County Road Machinery and Equipment Revolving Fund, Bid #1-2010, District #1,2,3
Discussion and possible action to approve Addendum A to existing contract between Tillman County and Thyssenkrupp Elevator Corporation for Thyssenkrupp to provide a state certified inspector to witness testing of the Courthouse elevator per State of Oklahoma requirements
Discussion and possible action to renew Pioneer Cellular contract, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 28, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 25, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to sign title sheet for design plans on ERSTP-171C(140)ER, Job No. 25274(05), Gabion Repair Project on Auger Creek southwest of Grandfield, District #3
Discussion and possible action to grant the County Treasurer permission to sell at public auction, property acquired through Resale, located in South Addition, Block 48, Lots 18* 19, Frederick, OK(821 S. 15th St.)
10:00 A.M. Bid opening, one (1) or more, new 6-wheel drive170 variable horsepower motor grader, Bid #1-2010, County Road Machinery and Equipment Revolving Fund, District #1, 2 & 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 21, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 19, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
10:30 A.M., Dale Frech with ACCO, discussion and possible action on Tillman County Personnel Policy Handbook
Discussion and possible action to approve resolution to set filing date and call for election of Tillman County Fair Board members, 2010
Discussion and possible action to approve Mutual Assistance Agreements between Tillman County and Comanche, Cotton, Kiowa, and Jackson Counties, 2010
Discussion and possible action to approve contracts between Tillman County and Cintas for uniform service, District #1, 2, 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 14, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 11, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Interlocal Agreement between Tillman County and the City of Frederick for dispatching services
Discussion and possible action to appoint Cullen Worthington to serve on the Tillman County District Ambulance Emergency Medical Service Board, term ending January 1, 2015
Discussion and possible action to declare surplus for selling one 2000 John Deere 772CH motor grader, SNDW772CH577244, Inv #307-017, District #1
Discussion and possible action to declare surplus for selling one 2000 John Deere 772CH motor grader, SNDW772CH577245, Inv #307-016, District #1
Discussion and possible action to declare surplus for selling one (1) 1993 John Deere 672B motor grader, SNDW672BX534394, Inv #307-023, District #3
Discussion and possible action to declare surplus for selling one (1) rhino Magnum New Flex 15 Rhino Cutter, SN13028, Inv #441-001, District #3
Discussion and possible action to approve and accept Circuit Engineering District Auction Policies
Discussion and possible action to grant County Treasurer Kim Lamb permission to sell at public auction, property acquired through Resale, located in Frederick Original, Block 3, Lots 15,16,17& 1, Frederick, OK
Discussion and possible action to grant County Treasurer Kim Lamb permission to sell at public auction, property acquired through Resale, located in Dykes 2nd Addition, Block 3, Lots 10 & 11, Grandfield, OK
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January7, 2010
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 4, 2010
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to elect Tillman County Board of Commissioners Chairman and Vice-Chairman
Discussion and possible action to go out for bids for lease/purchase of three (3) new six-wheel drive motor graders with minimum 170 variable horsepower, through the County Road Machinery and Equipment Revolving Fund
Discussion and possible action to re-appoint Lowell Hazel to serve on the Tillman County District Ambulance Emergency Medical Service Board, term ending January 1, 2015
Discussion and possible action to re-appoint Craig Peters to serve on the Tillman County District Ambulance Emergency Medical Service Board, term ending January 1, 2015
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 30, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
SPECIAL MEETING
DATE: December 31, 2009
TIME: 9:30 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve lease/purchase agreement between Tillman County and C.L. Boyd for one (1), John Deere 670G motor grader, Bid #16-09, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 28, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 28, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve job description for dispatchers, Sheriff’s Department
Discussion and possible action to approve contract between Tillman County and Steven L. and Margaret Robinson for gravel located N/2 SW and N/2 SE Sec 13-T2S-R16W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 21, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 21, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve job description for dispatchers, Sheriff’s Department
Discussion with State Auditor Sherry Merle FY 2008 audit
Discussion and possible action to approve contract between Tillman County and Tony R. Schreiner and Connie J. Schreiner for purchase of gravel located on SE/4 Sec 28-T1S-16W, 2010
Discussion and possible action to approve contract between Tillman County and Robert L. Beazley, Jr., Rebecca Lynn Korenek and Buffie Lea Pleasants for purchase of gravel located on the W/2 Sec 35-T1S-R16W, 2010
Discussion and possible of action to approve contract between Tillman County and Margie Everson for purchase of clay located on NW/4 Sec 7-T1S-R19W, Jackson County, 2010
Discussion and possible action to approve Resolution #1003 to re-appoint Bruce McCarley to serve on the Tillman County Industrial Authority Board, term ending December 2012
Discussion and possible action to approve Resolution #1004 to re-appoint Johnny Hester to serve on the Tillman County Industrial Authority Board, term ending December 2012
Discussion and possible action to approve Resolution #1005 to re-appoint Jack Killebrew to serve on the Tillman County Industrial Authority Board, term ending December 2012
Discussion and possible action to approve Resolution #1006 to close bridge #71E1760N2370005, for replacement, located 2.8 miles north and 4.7 miles west of Chattanooga, OK, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 17, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 14, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve job description for dispatchers, Sheriff’s Department
Discussion and possible action to submit request from Sheriff for access to the LEC bond indenture Repair & Replacement fund for repairs to AC/heating unit and overhead doors at the LEC
Discussion and possible action to participate in the Oklahoma Employment Security Commission program for unemployment insurance
Discussion and possible action to approve Interlocal Agreement between Tillman County Commissioners, on behalf of the Sheriff’s Department, and the E-911 Board
Discussion and possible action to bring from table and approve Optic ballot bid, Election Board
Discussion and possible action to bring from table and approve six month bids, Highway
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 10, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 7, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve revised contract between Tillman County and ODIS to include OSBI language, Sheriff’s Department, FY 2010
Discussion and possible action to approve job description for dispatchers, Sheriff’s Department
9:30 A.M. Jeronimo Gallegos for discussion and possible action to organize or serve on complete count committee for census 2010
10:00 A.M. Open six-month bids and Optic ballot bid
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 3, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 30, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve contract between Tillman County Health Department and Grandfield Schools for after school program Catch Kids Club
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 23, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 23, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Tillman County Holidays for 2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 19, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 16, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
9:15 A.M. Discussion and possible action on repeater tower leases with Lawton Communications representative Jerry Thornton
Discussion and possible action to approve cooperative agreement between Tillman County and Calvin Stoll located SW/4 Sec 14-1S-15W and E/2 NW/4 Sec 23-1S-15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 12, 2009
__________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 9, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and award Bid #16-09, one (1) or more new 4 or 6-wheel driver motor graders
Discussion and possible action to go out for six-month bids
Discussion and possible action to go out for bids for Optech ballot printing, Election Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 5, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 2, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve ODOT 324A claim form for Frederick Bypass Geotechnical fees, STP 171C(132)CO, in the amount of $7,804.70, District #2 & #3
Discussion and possible action to approve ODOT 324A claim form for Hackberry Flat Lake Access Road, SAP-171D(128) JP#25875(04), in the amount of $201,272.32, District #2
10:00 A.M. Bid opening one or more new 4 or 6-wheel drive motor grader, Bid #16:09
10:30 A.M. Bid opening one or more used 2005 or newer 4-wheel drive motor grader, Bid #17-09
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 30, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 26, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
10:00 A.M. bid opening, Bid #15-09, District #3 Miscellaneous Items
10:15 A.M. Discussion and possible action on short-fall of Oklahoma Department of Corrections funding due to lack of DOC prisoners housed in the Tillman County Law Enforcement facility with Justin Jones, Director of Oklahoma Department of Corrections
Discussion and possible action to approve claim forms for ER project reimbursement, District #3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 22, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 19, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution for the Board of Tillman County Commissioners to underwrite the acquisition of right-of-way in connection with the construction of BRO-171D(049)CO, J/P 18562(04), Suttle Creek, Dist #2
Discussion and possible action to approve right-of-way, public utility and encroachment agreement between Tillman County and the Oklahoma Department of Transportation, project BRO-171D(049(CO), J/P 18562(04), Suttle Creek, located 3.8 miles east and 0.3 mile south of Davidson, Dist #2
Discussion and possible action to close bridge #71E1643N2170008, NBI#09514, located approximately 2 ½ miles east of Headrick on old Highway 62 or approximately 7 ½ miles west of Snyder on old Highway 62
Discussion and possible action to approve resolution in support of the Oklahoma Area Agencies on Aging and respectfully request the Oklahoma State Legislature to seek immediate solutions for providing needed funding
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 15, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 13, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve resolution for amending compensatory time compensation for Tillman County law enforcement personnel
Discussion and possible action to approve claim form 324A for ER Project, Dist #3
Discussion and possible to approve the Chamber of Commerce Cotton Festival to be held on the courthouse grounds with a carnival on the parking lot on Saturday November 7, 2009
Discussion and possible action to approve final sale of property acquired at resale located in South Addition, Block 27, Lots 17-18(814 S. 13th St., Frederick, OK) to Michael A. & Jennifer Teague
Discussion and possible action to approve final sale of property acquired at resale located in Frederick Original, Block 29, S/2 Lot 12 and all lots 13-14(125 S. 15th St., Frederick, OK) to Leobardo B. & Rachel R. Noyola
Discussion and possible action to go out for bids for lease/purchase of one (1) or more, used 2005 or newer, four-wheel drive 185hp graders with less than 5,000 hours
Discussion and possible action to go out for bids for lease/purchase of one (1) or more, new four or six wheel drive, 185hp graders
10:00 A.M. Discussion and possible action on short-fall of Oklahoma Department of Corrections funding due to lack of DOC prisoners housed in the Tillman County Law Enforcement facility
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 8, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 5, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Interlocal Agreement between Tillman County and City of Frederick for housing City of Frederick inmates
Discussion and possible action to approve Actuary Study Agreement between Tillman County and the Oklahoma Public Employees Health & Welfare Plan to assess Tillman County’s potential risk level in joining the Oklahoma Public Employees Health & Welfare Plan
Discussion and possible action to approve 60 month lease agreement, renewed annually, between Tillman County and Standley Systems for Savin copy machine, Model #9033 SPF, State Contract #70171
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 1, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 28, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
10:00 A.M. Presentation of Oklahoma Public Employees Health & Welfare Plan by Ross Naylor
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 24, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 21, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Interlocal Agreement between Tillman County and City of Frederick for housing City of Frederick inmates
Discussion and possible action to amend the Tillman County Personnel Policy compensatory time off for overtime for law enforcement personnel
Discussion and possible action to correct date for use of Courthouse grounds for the Lions Club sponsored Poker Run on Sunday, October 10, 2009
Discussion and possible action to approve County Treasurer’s request to sell at public auction to the highest bidder property located in Stout’s South Addition, Block 27, Lots 17 & 18(814 S. 13th St., Frederick)
Discussion and possible action to declare for surplus and go out for sealed bids the following for District 3: Two (2) used 18.4 x 38 tractor tires with rims, fits John Deere tractors; One (1) 16’ metal garage door with hardware; One (1) fiberglass camper shell off of 2000 Ford F150 super cab truck with short bed; One (1) used 16.9 x 38 tire
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 17, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 14, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve ODOT payment claim form 324A, Hackberry Flat Lake Access Road Project, SAP-171D(128), Job Piece NO. 25878(04),
Discussion and possible action to approve Drug Task Force Interlocal Cooperative Agreement between Tillman County Board of Commissioners, Tillman County Sheriff and District Attorney John M. Wampler, District 3
Discussion and possible action to approve use of Courthouse grounds for the Lions Club sponsored Poker Run on Saturday, October 8, 2009
Discussion and possible action to discuss Interlocal Agreement between Tillman County and City of Frederick for housing City of Frederick inmates
Discussion of health benefits for Tillman County employees
Discussion and possible action to approve Tillman County Budget, FY 2009-2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 10, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 8, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve county treasurer to sell at public auction to the highest bidder property located in Frederick Original, Block 29, S/2 lot 12 & all Lots 13-14(125 S 15th St.)
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 3, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 31, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve final sale of property acquired at resale located in Tipton Addition, Block 82, Lots 3 & 4(519 E. Frederick, Tipton, OK) to Gerald & Ann Simpson
Discussion and possible action to approve resolution requesting to participate in the ODOT County Road Machinery and Equipment Revolving Fund, District #1, 2, 3
Discussion and possible action to deobligate $16,635.00 on 2009 Regional REAP Grant, courthouse heat & air
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 27, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 24, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve Cooperative Extension Services Agreement between OSU acting for and on behalf of its cooperative extension service and the U.S. Dept. of Agriculture and Tillman County Commissioners for FY 2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 20, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 17, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action for scheduling Tillman County safety training with Janis Barnes
Discussion and possible action to approve submitting the REAP Grant application to ASCOG for District #2 County Barn, Phase II
Discussion and possible action to approve submitting the REAP Grant application to ASCOG for new courthouse roofing system
Discussion and possible action to appoint Terral Tatum to the Tillman County Excise/Equalization Board to complete unexpired term vacated due to the resignation of Jerry Josefy
Discussion and possible action to approve Programming Resolution for widening bridge, location #71E1770N2270009, District #1
Discussion and possible action to approve final sale of property acquired at resale located in Price Addition, Block 33, Lots 22-24(108 E. Diamond, Frederick, OK) to Ard Storage
Discussion and possible action to approve Contributing Partner Agreement between Tillman County District #3 and City of Grandfield for City of Grandfield REAP Grant application
Discussion and possible action to approve amendment to awarded Bid #14-09, Hackberry Flat Lake Access Road, District #2, using tack oil in place of prime oil
Discussion and possible action to approve agreement between Tillman County and H. G. Jenkins Construction, Bid #14-09 Hackberry Flat Lake Access Road, District #2
Discussion and possible action to approve Notice to Proceed, Bid #14-09, Hackberry Flat Lake Access Road, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 13, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 10, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to award Bid #14-09, Hackberry Flat Lake Access Road, District #2
Discussion and possible action to approve lease/purchase contracts between Tillman County and Warren Cat, Bid #08-09, backhoe loader, District #1
Discussion and possible action to grant permission to the county treasurer to sell at public auction to the highest bidder, property acquired through resale located in Tipton Addition, Block 82, Lots 3-4(519 E. Frederick)
Discussion and possible action to approve availability of leverage funds for REAP Grant application on District #2 county barn, phase II
10:00 A.M. Sean Abbananto with Liberty National Insurance to make insurance presentation
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 6, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 3, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to approve availability of leverage funds for Reap Grant application for Courthouse roofing system
Discussion and possible action to approve contract between Tillman County and Murray Brothers for construction of District 2 county barn
Bid opening 10:00 A.M. Hackberry Flat Lake Access Road, SAP-171D(128), Job Piece No. 25875(04), Bid #14-09, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 30, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 27, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve contract between Tillman County and Tulsa County for housing Tulsa County inmates
Discussion and possible action to apply for REAP Grant, District #2 County Barn, Phase II
Discussion and possible action to adopt as CIP priority, District #2 County Barn, Phase II, REAP Grant
Discussion and possible action to approve Contributing Partner Agreement between Tillman County District #1 and District #2, REAP Grant, District #2 County Barn, Phase II
Discussion and possible action to approve Contributing Partner Agreement between Tillman County District #1 and District #3, REAP Grant, District #2 County Barn, Phase II
Discussion and possible action to approve Tillman County Commissioner, District #3declaring full support of District #1 as lead applicant for Regional REAP Grant application for a new roofing system for the Tillman County Courthouse
Discussion and possible action to adopt as CIP priority, a new roofing system for the Tillman County Courthouse on Regional REAP Grant, District #1 & #3
Discussion and possible action to approve Contributing Partner Agreement between Tillman County District #1 and District #2, Regional REAP Grant, new courthouse roofing system
Discussion and possible action to approve Contributing Partner Agreement between Tillman County District #1 and District #3, Regional REAP Grant, new courthouse roofing system
Discussion and possible action to approve contract between Tillman County and Simplex Grinnell, FY 2010
Discussion and possible action to approve Cooperative Agreement between Tillman County and Terry Hoffman on NE/4 Sec13-T3S-R19W
Discussion and possible action to approve options on Bid #13-09, Metal Building Construction, REAP Grant, Dist #2
10:00 A.M. Elected officials meeting
Discussion and possible action to submit balanced budget to Debra Vasella, CPA
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 23, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 20, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to appoint Paul Duggins as Requisitioning Officer removing Sheryl Tomlinson and appoint Sheryl Tomlinson as Receiving Agent removing Paul Duggins
Discussion and possible action to approve contract between Tillman County and Brandon’s A/C and Heat, LLC for Sheriff’s Dept
Discussion and possible action to bring from table and award Bid #13-09, Metal Building Construction, District #2, REAP Grant
Discussion and possible action to approve contract between Tillman County and Eastern Oklahoma Youth Services, Inc., Pittsburg and Woodward Counties, for detention services, FY 2009-2010
Discussion and possible action to submit REAP Grant application for Courthouse roof
Discussion and possible to renew Tiger Commissary Services, Inc., service agreement on year to year basis, FY 2009-2010
Discussion and possible action to grant Treasurer Kim Lamb permission to sell at public auction, to the highest bidder, property acquired through Resale, located in Price Addition, Block 33, Lots 22-24(108 E. Diamond)
Discussion and possible action to approve lease/purchase contracts between Tillman County and Quality Implement, Bid #11-09, Flex-Wing rotary cutter, District #1 & #3
Discussion and possible action to house Tulsa County inmates in the Tillman County jail
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 16, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 13, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
TRANSFER OF APPROPRIATIONS
Discussion and possible action to bring from table and approve Interlocal Agreement between Tillman County and the City of Frederick for housing prisoners arrested by City of Frederick Police Department
Discussion and possible action to approve agreement between Tillman County and Tillman County Emergency Medical Services for services, FY 2009-2010
Discussion and possible action to approve resolution for County Road Machinery and Equipment Revolving Fund Lease Renewal between Tillman County and the Oklahoma Department of Transportation, FY 2010
Discussion and possible action to verify all equipment and road machinery purchased through the County Road Machinery and Equipment Revolving Fund is covered by all risk physical damage insurance
Discussion and possible action to bring from table and award Bid #10-09, sale of 1994 six-wheel drive John Deere 672B motor grader, SN DW672BX545244, Inv #307-018, District #2
Discussion and possible action to approve renewal of Cooperative Agreement between Tillman County and U.S. Department of Agriculture APHIS-Wildlife Services for animal damage and control, FY 2010
Discussion and possible action on the Tillman County Personnel Policy
Discussion of budget needs
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 9, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 6, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Interlocal Agreement between Tillman County and the City of Frederick for housing prisoners arrested by City of Frederick Police Department
Discussion and possible action to approve contract between Tillman County and Wichita Falls Freightliner for lease/purchase of 2002 Sterling tandem dump truck, Dist #2, Bid #09-09
Discussion and possible action to approve Domestic Water Line Installation Request by Tom Crabtree located at E/2 of N/2 of NE/4 Sec 18-T2S-R18W to NW/4 Sec 17-T2S-R17W
Discussion and possible action to approve software license and maintenance agreement between Tillman County and Kellpro for County Clerk’s office, FY 2009-2010
Discussion and possible action to approve software license and maintenance agreement between Tillman County Commissioners and Kellpro, FY 2009-2010
Discussion and possible action to renew terms on a year to year basis for contracts with Cinta’s, U.S. Cellular, Pioneer Cellular, Pitney Bowes, Tillman County Memorial Hospital, Xerox, ThyssenKrupp Elevator, R.K. Black, Inc.
Bid opening 10:00 A.M. for sale of 1994 six-wheel drive John Deere 672B motor grader, SN DW672BX545244, inv #307-018, District #2, Bid #10-09
Bid opening 10:30 A.M. for one (1) or more Flex-Wing Rotary Cutter, Dist #1 & #3, Bid #11-09
Bid opening 11:00 A.M. for voting ballots, Election Board, Bid #12-09
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 2, 2009
____________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 29, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Rachel Scheller as Receiving Agent for the Court Clerk’s office and removing Deidra Duke
Discussion and possible action to approve Abel Gonzales as Receiving Agent for Dispatching removing Donna Johnson
Discussion and possible action to approve contract between Tillman County and Comanche County Juvenile Bureau for services, FY 2009-2010
Discussion and possible action to approve 911budget, FY 2009-2010
Discussion and possible action to approve contract between Tillman County and Margie Everson for clay located in NW/4 Sec 7-T1S-R19W, Jackson County, FY 2009-2010
Discussion and possible action to submit request to the Tillman County Excise Board for approval of 50% of the estimated available funds for temporary appropriations, FY 2009-2010for Tillman County Government
Elected officials meeting 10:00 A.M.
Recess until June 30, 2009, 10:00 A.M.
Discussion and possible action to end FY 2008-2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 25, 2009
___________________________
Jerri Boyd, County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 22, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to go out for bids for Hackberry Flat Road project
Discussion and possible action to approve lease/purchase agreement between Tillman County and C.L. Boyd, Inc. for one (1) John Deere 672G motor grader, District #2
Discussion and possible action to update ASCOG CIP
Discussion and possible action to approve financial condition of the Resale Property Fund, FY 2009-2010
Discussion and possible action to request a close-out meeting and final payment for FEMA-1355-DR-OK (Project#073), Hazard Mitigation Liaison
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 18, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 15, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve contract between Tillman County and Oklahoma Department of Corrections for housing DOC inmates, FY 2009-2010
Discussion and possible action to approve agreement between Tillman County Health Department and the Head Start Program, FY 2009-2010
Discussion and possible action to approve going out for bids for Optech Ballot Cards, Election Board
Discussion and possible action to approve going out for bids for construction of 60’ X 100’ metal building, District #2
Discussion and possible action to approve going out for bids for lease/purchase of one (1) or more new Flex-Wing Rotary Cutter, District 1 & 3
Discussion and possible action to approve lease/purchase agreements for two (2) John Deere 672G motor graders, District #2
Discussion and possible action to approve agreement between Tillman County and Keller’s Programming Service, Inc. for computer programming licensing and support, Treasurer’s office, FY 2009-2010
Discussion and possible action to bring from table and award bid #09-09, used tandem dump truck, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 12, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 8, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve contract between Tillman County and Texas County Juvenile Detention Center for
Detention services, FY 2009-2010
Discussion and possible action to approve contract between Tillman County and Cleveland County Regional Juvenile Detention Center for detention services, FY 2009-2010
Discussion and possible action to approve contract between Tillman County Health Department and Cole Pest Control, FY 2009-2010
Discussion and possible action to approve resolution establishing The Association of County Commissioners of Oklahoma Self-Insurance Group, electing payment option #2
Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Mark Jones, Jimmy Meeks and Bobby Bagwell for disposal of surplus sand
Discussion and possible action to approve sale of property, acquired through resale, located in First Addition, Block 8, Lots 13-17, to Gregory & Cynthia Wilson
Discussion and possible action to approve licensing and support agreement between Tillman County and Red River Web Design for hosting website, website maintenance and all website upgrades
Discussion and possible action to approve resolution granting Tillman County Treasurer permission to invest all available monies in interest bearing accounts, FY 2009-2010
Discussion and possible action to declare surplus for sale one (1) 1994 John Deere Motor Grader, SN DW672BX545244, inventory #307-018, District #2
Discussion and possible action to offer for sale, by sealed bids, one (1) 1994 John Deere Motor Grader, SN DW672BX545244, inventory #307-018, District #2
Executive session to discuss personnel, 10:00 A.M.
Discussion and possible action to bring from table and approve six-month bids
Recess until 10:00 A.M., Tuesday, June 9, 2009, Commissioner’s office
Bid opening at 10:00 A.M., used tandem dump truck, bid #09-09
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 4, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 1, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Cooperative Agreement for Disposal of Surplus Sand between Tillman County Commissioners and Jan Dysart for real property located at SE 1/4 of Section 36, T1N, R19W
Discussion and possible action to approve contract between Tillman County Health Department and Jackson County Hospital, FY 2009-2010
Discussion and possible action to grant Tillman County Treasurer permission to invest all available monies in interest bearing accounts, FY 2009-2010
Discussion and possible action to approve contract between Tillman County and Canadian County Detention Center for detention services, FY 2009-2010
Discussion and possible action to approve Assumption of Liability and Hold Harmless Agreement between Tillman County and Welch State Bank for lease/purchase Sheriff’s vehicles
Discussion and possible action to bring from table and approve Cooperative Agreement for disposal of surplus sand between Tillman County and Mark Jones, Jimmy Meeks and Bobby Bagwell
10:00 A.M., open six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 28, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 26, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Interlocal Agreements for FY 2009/2010 between Tillman County Commissioners and Town of Tipton, Tillman County Rural Water District 1, Southwest Oklahoma Juvenile Center, Town of Manitou, Town of Loveland, Town of Hollister, City of Grandfield, City of Frederick, Town of Davidson, Comanche County Commissioners, Tipton Public Schools, Great Plains Technology Center, Grandfield Public Schools, Davidson Public Schools, Chattanooga Public Schools, Frederick Public Schools
Discussion and possible action to approve Cooperative Agreements for Disposal of Surplus Sand between Tillman County Commissioners and Nick Dysart, Mark Jones, Jimmy Meeks and Bobby Bagwell
Discussion and possible to award bid #07-09, tandem dump truck, District #3
Discussion and possible action to approve detention services agreement between Tillman County and ROCMND Area Youth Services, Inc., Craig County
Discussion and possible action to approve transfer of funds from B3, Capital Outlay to B1A, Personnel, Sheriff’s
Office
Discussion and possible to go out for bids for used, 2000 or newer, Model 52,000 GVWR, tandem dump truck, District #2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 21, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 18, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve County Treasurer’s request for permission to sell at public auction to the highest bidder, property located at 207 W. Lobelia, Frederick, OK, First Addition, Block 8, Lots 13-17
Discussion and possible action to bring from table and award Bid #07-09, Tandem Dump Truck, District #3
Discussion and possible action to bring from table and award Bid #08-09, Backhoe Loader, District #1
Discussion and possible action to approve resolution for Tillman County Hazard Mitigation Plan
Discussion and possible action to approve resolution establishing The Association of County Commissioners of Oklahoma Self-Insurance Fund and electing payment option
Discussion and possible action to approve service agreement between Tillman County Clerk and Kellpro for creation and maintenance of Web Site for publishing the County Clerk’s data records, watermarked images and images on line
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 13, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 11, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to solicit six-month bids
Discussion and possible action to approve resolution for disposing of equipment, sold by Brink Auction Service, one (1) 1989 John Deere 4255 tractor, inventory #304-012, District #2
Discussion and possible action to approve resolution for disposing of equipment, sold by Brink Auction Service, one (1) Rhino FM-15 shredder, inventory #441-001, District #2
Discussion and possible action to approve resolution for removing items from inventory with value less than $500.00, per O.S. Title 19, Section 178.1, Tillman County Election Board office
Discussion and possible action to approve contract between Tillman County and Robert L. Beazley, Jr., et al, for purchase of gravel located on the W/2 Sec 35-T1S-R16W
Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County Rural Water District #1 for Brent Cassidy located at EW182 between NW/4 Sec 24-T2S-R16W and SW4 Sec 13-T2S-R16W
Discussion and possible action to determine what form of disciplinary action should be taken if an employee refuses to take the drug and alcohol test
Recess until Tuesday, May 12, 2009, 10:00 A.M.
Bid opening May 12, 2009, 10:00 A.M., Bid #08-09, backhoe loader
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 7, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
RE-SCHEDULED REGULAR MEETING
DATE: May 6, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve agreement between Tillman County Sheriff’s office and District #3 Drug Court
Discussion and possible action to implement Tillman County Drug & Alcohol Policy
Discussion and possible action to approve resolution to update the Tillman County Personnel Policy Handbook to include Military Family and Medical Leave Act
Discussion and possible action to approve Public Works Project Contract between Tillman County and the Oklahoma Department of Corrections, FY 2010
Discussion and possible action to approve lease/purchase agreement between Tillman County and Welch State Bank for 2009 Model 7230 John Deere tractor, District #2
Bid Opening 10:00 a.m. for new 2008 or newer tandem dump truck, District 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 30, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 27, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to declare surplus for selling one (1) John Deere 410E backhoe, inventory #332-004
Discussion and possible action to solicit bids for lease/ purchase for new 2008 or newer backhoe loader, District 1
Discussion and possible action to approve contract between Tillman County and Western Plains Youth & Family Services, Inc. Woodward County, for detention services, 2010
Discussion and possible action to approve the use of Courthouse grounds for Arts & Action on Sept. 19, 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 23, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 20, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve request from Frederick Quarterback Club to use Courthouse parking lot for lift-a-thon fund raiser
Discussion and possible action to approve submitting completed water booster pump station CDBG application to Okla. Dept. of Commerce
To approve contract between Tillman County and Sac & Fox Nation for detention services, FY 2010
Discussion and possible action to confirm O.S. Title 26-14-115-5 #5 in the Secretary Digest, Section 11-30, providing security for memory pac and voted ballots, Tillman County Election Board
Discussion and possible action to declare surplus for selling one John Deere 410E backhoe, inventory number 332-004 and Ranco thumb attachment with extra wide thumb claw, inventory number 332-004A, District 1
Discussion and possible action to approve resolutions for disposing by selling of : one (1) 1990 Ford FT900 dump truck, inv. #302-027, District 3; one (1) 1990 Ford FT900 dump truck, inv. #302-028, District 3; one (1) 1974 John Deere 4230 farm tractor, inv. #304-001, District 3; one (1) 1976 John Deere 4430 farm tractor, inv. #304-015, District 3; one (1) 1995 Gooseneck pintal hitch t/a backhoe trailer, inv. #348-012, District 3; one (1) 1964 American crane, inv. #315-002 with one (1) GMC Brigadier truck tractor, inv. #302-026, District 3; one (1) 1994 John Deere 672B motor grader, inv. #307-017, District 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 16, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 13, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve resolution for canceling current county-wide burn ban
Recess until Tuesday, April 14, 2009, 10:00 A.M. Bid Opening, Bid #04-09, six-wheel-drive motor grader, Bid #05-09, mechanical front- wheel-drive tractor, Bid #06-09, 15-foot folding shredder, District 2
Discussion and possible action to go out for bid for one or more new or used 10-12 yard dump truck, District 3.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 8, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 6, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve resolution for canceling current county-wide burn ban
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and William R. Simpson located at the NW ¼ of Section 28, T3S, R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 2, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 30, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve resolution for canceling current county-wide burn ban
Discussion and possible action to approve ODOT project maintenance and financing agreement for project number BRO-STIM(223)CO, District 3
Discussion and possible action to approve claim forms for ER projects, District 3
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Pieter VanderLaan located between the SW1/4 of Section 23, T2S, R19W and the NW1/4 of Section 26, T2S, R19W
Discussion and possible action to approve resolution for declaring April as Fair Housing Month for Tillman County
Discussion and possible action to approve contract for alternative to detention/transportation between Tillman County and Office of Juvenile Affairs, FY 2009/2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 26, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 23, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for county-wide burn ban
Discussion and possible action to go out for bids on one or more new six-wheel-drive motor graders, District 2
Discussion and possible action to approve resolution for sale of 6,000 gallon diesel above-ground storage fuel tank, inventory #413-041, District 1, to Box, Inc.
Discussion and possible action to declare surplus, for sale, one 1989 John Deere 4255 tractor , inventory #304-012, and one Rhino shredder, inventory #441-001, District 2
Discussion and possible action to go out for bids for one or more new mechanical front wheel drive tractor(s) and one or more new 15 foot folding shredder(s)
Discussion and possible action to approve Tillman County Health Department request for the full 1.57 mill levy and all surplus funds, FY 2009/2010
Discussion and possible action to renew year- to- year contract between Tillman County Health Department and Cintas, Cellular One, Tillman County Memorial Hospital and Xerox Corporation, FY 2009/2010
Discussion and possible action to appoint Anna Wofford, Dora Ridenour and Danette Rivas as Tillman County Health Department requisitioning officers
Discussion and possible action to appoint Juanita McBride and Callie Clemmer as Tillman County Health Department receiving officers
Discussion and possible action to approve contract between Tillman County Health Department and Morine Peevyhouse for directly observed therapy, FY 2009/2010
Discussion and possible action to approve resolution for disposing of equipment to remove from inventory per O.S. 191-78.1 items valued less than $500.00, Assessor’s office
Discussion and possible action to approve transfer of appropriations from Excise Board Salary Account to Excise Board Travel Account
Discussion and possible action to approve Service Agreement
between Tillman County and Office of Juvenile Affairs, FY 2009/2010
Discussion and possible action to approve ODOT Form 324a between Tillman County and Circuit Engineering District #7 for partial payment #1 for STP-171C(132)CO, JP#26558(05) for $16,875.00, District 1
Discussion and possible action to approve lease/purchase agreement between Tillman County and Big Bear Cruisers, Inc. for four 2006 Dodge Durango vehicles, Sheriff’s Department
Discussion and possible action to approve contract for alternative to detention/transportation between Tillman County and Office of Juvenile Affairs, FY 2009/2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 19, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 16, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve resolution for canceling current county-wide burn ban
Discussion and possible action to approve contract for alternative to detention/transportation between Tillman County and Office of Juvenile Affairs, FY 2009-2010
Discussion and possible action to approve agreement between Tillman County Health Department and Professional Counseling Solutions for rental of office space in the Tillman County Health Department, FY 2009-2010
Discussion and possible action to appoint a representative to serve on ASCOG Board of Trustees through May of 2010
10:00 a.m. Bid opening for sale of above-ground fuel storage tank with pump, District 1
10: 30 a.m. Bid opening for lease purchase four or more used 2006 or newer sport utility vehicles, Sheriff’s Department
10:35 a.m. Discussion with Joe Hapgood, Oklahoma Tax Commission
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 12, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 9, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve agreement for the Sub-Grant of Emergency Management Preparedness Grant Program Fund between Tillman County and Oklahoma Department of Emergency Management, effective through September, 2009
Discussion and possible action to approve Engineering Contract for FY2011 STP Project, STP-171C(132)CO, between Tillman County Commissioners and Circuit Engineering Dist. 7
Discussion and possible action to approve City of Frederick clean-up crews to meet on the courthouse parking lot and to be allowed to place collected trash in a City truck parked on site on Saturday, April 18, 2009
Discussion and possible action to approve Resolution to Join and Approve Interlocal Cooperative Agreement between Tillman County and Circuit Engineering District #7
Discussion and possible action to approve Acknowledgement of Public Authority Responsibility requested by Kiowa Tribe
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 5, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 2, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Elected Officials Meeting 10:00 a.m.
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to sign environmental letters to be submitted with CDBG grant application for water booster pump station
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 26, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 23, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to go out for bids for lease/purchase of four (4) or more, 2006 or newer, vehicles, Sheriff’s Department
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Rural Water District #1 and Tillman County Commissioners located at NS238 between SW of Section 12, T2S, R15W and SE of Section 11, T2S, R15W
Recess until Thursday, February 26, 2009, 9:00 AM
Discussion and possible action to approve Owner/Contractor Agreement between Wright Comfort Solutions, Inc. and Tillman County for installation of air-conditioning system complete with electrical work, Bid #01-09, REAP Grant
Discussion of drug and alcohol testing policy with Dale Frech, ACCO
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 19, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 23, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to go out for bids for lease/purchase of four (4) or more, 2006 or newer, vehicles, Sheriff’s Department
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Rural Water District #1 and Tillman County Commissioners located at NS238 between SW of Section 12, T2S, R15W and SE of Section 11, T2S, R15W
Recess until Thursday, February 26, 2009, 9:00 AM:
Disssion and possible action to approve Owner/Contractor Agreement between Wright Comfort Solutions, Inc. and Tillman County for installation of air-conditioning system complete with electrical work, Bid #01-09, REAP Grant
Discussion of drug and alcohol testing policy with Dale Frech, ACCO
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 19, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 17, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve ODOT Form 324a regarding payment for a bridge over Deep Red Creek, .06 miles south and 3.2 miles east of Loveland, BRO-171D(100)CO, District 3
Discussion and possible action to declare surplus for selling one 6,000 gallon diesel above-ground fuel storage tank, Inv. #413-041, District 1
Discussion and possible action to go out for bid to sell one 6,000 gallon diesel above-ground fuel storage tank, Inv. #413-041, District 1
Discussion and possible action to award Courthouse air-conditioning systems bid
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 12, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 9, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve contract between Tony R. Schreiner and Connie J. Schreiner and Tillman County Commissioners for purchase of gravel located at the SE ¼ of Section 28, T1S, R16W
Discussion and possible action on Tillman County Drug and Alcohol policy
Bid Opening 10:30 a.m., Courthouse A/C & Heat
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 5, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 2, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve resolution for canceling current county-wide burn ban
Discussion and possible action on election of Tillman County Fair Board members, 2009
Discussion and possible action to appoint District 2 foreman to represent District 2 Commissioner in the regularly scheduled Commissioner’s meeting of February 17, 2009 and February 23, 2009 to allow District 2 Commissioner to attend NIMS class 300 and 400
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 29, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 26, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve Contract & Agreement between Tillman County Commissioners and Meeks Farms, Inc. to stockpile material located on the South ½ of Section 1, T1S, R19W
Discussion and possible action to approve Agreement between Tillman County Commissioners and Jimmy Meeks Farms, Inc. for rental of building located on the South ½ of Section 1, T1S, R19W
Discussion and possible action to declare for surplus to be sold at CED auction: One 1995 Gooseneck backhoe trailer Inventory #348-012, one 1964 American crane Inventory #315-002, one 1988 GMC Brigadier semi-truck Inventory #302-026, all in District 3
Discussion and possible action to acknowledge receipt of 2008 Mineral Interest Report from the State Treasurer, Unclaimed Property Division, which is on file for public viewing in the County Clerk’s Office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 22, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 20, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to declare for surplus to be sold at CED auction: Two1990 Ford dump trucks, District 3, one 1974 John Deere tractor, District 3, one 1976 John Deere tractor, District 3, one 1994 John Deere 672B motor grader, District 2
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1 located at road number NS239 between NE of Section 25, T2S, R15W and NW of Section 30, T2S, R14W
Discussion and possible action to approve resolution to set filing date and call for election of Tillman County Fair Board members, 2009
Discussion and possible action to approve cell phone contract for District 3
Discussion and possible action to reappoint L.A. Todd and Frank Watson to E-911 Board, term ending 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 15, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 12, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve CDBG 2009 Water and Wastewater Construction Program Citizen Participation Plan for water booster pump station
Discussion and possible action to approve resolution for 2009 CDBG Water and Wastewater Construction Program application
Discussion and possible action to approve Programming Resolution for 2011 STP Project
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to approve resolution for purchase of CRS-2 oil from Comanche County
Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and Comanche County to contract for governmental services with another public agency for purchase of CRS-2 Emulsion Oil
Discussion and possible action to approve general ledger journal entry from General fund to Highway fund
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 8, 2009
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 5, 2009
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action for election of Chairman for Board of Tillman County Commissioners
Discussion and possible action on approving uniform service contract with Cintas Corporation for Districts 1, 2, 3
Discussion and possible action to approve resolution for reinstating current county-wide burn ban
Discussion and possible action to go out for bid to replace air-conditioning system with electrical work, Courthouse, Reap Grant 2009
Discussion and possible action to approve Sheriff’s request to the Tillman County Industrial Authority to access the Bond Indenture Repair and Replacement Fund for replacing air-conditioning and heating unit at LEC
Discussion and possible action to approve Mutual Assistance Agreement between Tillman County and Beckham, Comanche, Cotton, Kiowa and Jackson counties, 2009
Discussion and possible action to approve Intergovernmental Agreement between Tillman County and Comanche County for purchase of road oil
Discussion and possible action to approve ETR Fund projects, Districts 1, 3
Discussion and possible action to approve transfer of funds from FEMA to Highway M& O, Districts 2, 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 31, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 29, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for reinstating current County-wide burn ban
Discussion and possible action to approve Resolution for Five Year Road and Bridge Improvement Plan for Federal fiscal year 2009 through 2013
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 22, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 22, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 a.m. Executive Session to discuss personnel
Discussion and possible action to approve resolution for reinstating current County-wide burn ban
Discussion and possible action to reappoint John Simon to the Tillman County Industrial Authority Board, ending December 2011
Discussion and possible action to reappoint Matt Clemmer to the Tillman County Industrial Authority Board, ending December 2011
To approve resolution for reappointing Richard Morton to the Tillman County Industrial Authority Board, ending December 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 18, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 15, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 a.m. - Meeting with John Northup from CED#7 to discuss Five Year Plan
Discussion and possible action to approve Contract Agreement for Emergency and Transportation Revolving, ETR Fund between Tillman County Commissioners and the Oklahoma Cooperative Circuit Engineering Districts Board
Discussion and possible action to approve resolution for reinstating current County-wide burn ban
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District 1 located at EW 189 between NE of Section 25, T3S, R16W and SE of Section 24, T3S, R16W
Discussion and possible action to approve contract between Tillman County Health Dept and Professional Counseling Services for rental of office space
Discussion and possible action to approve resolution for engineer responsible for county bridge inspection as approved by ODOT
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 11, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 8, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Six-Month Bids
Discussion and possible action to approve Contract Agreement for Emergency and Transportation Revolving, ETR Fund between Tillman County Commissioners and the Oklahoma Cooperative Circuit Engineering Districts Board
Discussion and possible action to approve resolution for reinstating current County-wide burn ban
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1 located at EW 189 between NE of Section 25, T2S, Range 16W and SE of Section 24, T3S, Range 16W
Discussion and possible action to approve Interlocal Agreement for Dispatching Services between Tillman County Sheriff Department and Tillman County E-911 Board
Discussion and possible action to approve contract between Tillman County Health Dept and Professional Counseling Services for rental of office space
Discussion and possible action to approve Jo Andrea Dunham as Requisitioning Officer and Shirley Abbott as Receiving Agent for Tillman County Election Board
Discussion and possible action to approve resolution for disposing of equipment on the attached list by junking, Assessor’s office
Discussion and possible action to approve sale of property acquired through resale located in Frederick First Addition, Block 17, Lots 7-9
Discussion and possible action to approve lease purchase agreements for above-ground fuel storage tanks purchased through ODOT County Road Machinery and Equipment Revolving Fund, Districts 1, 2, 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 4, 2008
___________________________
Jerri Boyd, COUNTY CLERK
Tillman County Assessor’s Office Listing of Inventory to Request to Dispose
Item # Item Description On Inventory List
None File Cabinet – Single
H-104-08 File Cabinet – Single
H-104-221 File Cabinet – Single
None File Cabinet – Double
None Card File – Green
H-112-4A Map Holder
H-114-3 Typing Table – Gray
H-201-4 Typewriter – IBM
H-203-9 Calculator
H-203-11 Calculator – Monroe
H-203-12 Calculator – Monroe
H-218-001 Computer Tower/Keyboard Gateway
H-218-26 Inkjet Printer
None Printer – Panasonic
None Printer – Panasonic
None Printer – Okidata 6e
H-220-13 Copier – Panasonic
H-220-19 Calculator
H-220-20 Calculator
H-220-27 Chair
H-220-34 Computer Tower/Keyboard
H-220-35 Monitor – Samsung
H-220-39 Computer – IBM
H-220-40 Monitor – Panasync
H-220-43 Power Backup – APC
H-220-44 Reserve Power System
H-220-54 Computer – Compaq Armada
H-220-59 Backup
H-220-61 Computer – Compaq
H-220-62 Monitor/Keyboard – Compaq
H-220-63 Computer – Samsung
H-220-64 Computer Tower – Compaq
H-220-202 Measuring Wheel
None Monitor Glare Guard
None Computer Tower – P5-100
None Laminator
None Computer Tower/Keyboard – Compaq
None Computer Tower/Keyboard
None Computer Monitor – Gateway 2000
None Computer Monitor – Gateway 2000
None Computer Monitor – Samsung
None Computer Monitor – Sysonic
None Computer Monitor – Relisys
None Computer Monitor – Compac
None Computer Monitor – Compac
None Keyboards (1) Gateway, (1) IBM
None Telephone – Black
None Reserve Power System
None Battery Backup – BC-750
None Backup – APC 250
None Backups – (2) APC -600
None Desktop Ethernet Switch – Compaq 5114
None Electric Heaters (2)
None Heater – Reflex
H-238-15 Computer/Keyboard – Packard Bell
H-238-16 Computer Monitor – Pitney Bowes
H-238-17 Printer – Epson
H-220-21 Roman Shades
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
SPECIAL MEETING
DATE: December 4, 2008
TIME: 10:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
Discussion and possible action to approve resolution declaring a County-wide burn ban, O.S. Title 2, Section 16-26
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 2, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 1, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Opening of Six-Month Bids 10:00 a.m.
Discussion and possible action to approve Contract Agreement Emergency and Transportation Revolving, ETR Fund between Tillman County Commissioners and the Oklahoma Cooperative Circuit Engineering Districts Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 24, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 24, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve claim form for ER projects, District 3
Discussion and possible action to approve Resolution 945 updating Tillman County Employee Personnel Policy Handbook
Discussion and possible action to declare surplus for junking the attached list for Assessor’s Office:
Tillman County Assessor’s Office October 18, 2007
Listing of Inventory to Request to Dispose
Item # Item Description On Inventory List
None File Cabinet – Single No
H-104-08 File Cabinet – Single Yes
H-104-221 File Cabinet – Single Yes
None File Cabinet – Double No
None Card File – Green No
H-112-4A Map Holder No
H-114-3 Typing Table – Gray No
H-201-4 Typewriter – IBM Yes
H-203-9 Calculator Yes
H-203-11 Calculator – Monroe Yes
H-203-12 Calculator – Monroe No
H-218-001 Computer Tower/Keyboard Gateway No
H-218-26 Inkjet Printer No
None Printer – Panasonic No
None Printer – Panasonic No
None Printer – Okidata 6e No
H-220-13 Copier – Panasonic Yes
H-220-19 Calculator No
H-220-20 Calculator No
H-220-27 Chair No
H-220-34 Computer Tower/Keyboard No
H-220-35 Monitor – Samsung No
H-220-39 Computer – IBM No
H-220-40 Monitor – Panasync No
H-220-43 Power Backup – APC No
H-220-44 Reserve Power System No
H-220-54 Computer – Compaq Armada Yes
H-220-59 Backup No
H-220-61 Computer – Compaq Yes
H-220-62 Monitor/Keyboard – Compaq Yes
H-220-63 Computer – Samsung Yes
H-220-64 Computer Tower – Compaq Yes
H-220-202 Measuring Wheel Yes
None Monitor Glare Guard No
None Computer Tower – P5-100 No
None Laminator No
None Computer Tower/Keyboard – Compaq No
None Computer Tower/Keyboard No
None Computer Monitor – Gateway 2000 No
None Computer Monitor – Gateway 2000 No
None Computer Monitor – Samsung No
None Computer Monitor – Sysonic No
None Computer Monitor – Relisys No
None Computer Monitor – Compac No
None Computer Monitor – Compac No
None Keyboards (1) Gateway, (1) IBM No
None Telephone – Black No
None Reserve Power System No
None Battery Backup – BC-750 No
None Backup – APC 250 No
None Backups – (2) APC -600 No
None Desktop Ethernet Switch – Compaq 5114 No
None Electric Heaters (2) No
None Heater – Reflex No
H-238-15 Computer/Keyboard – Packard Bell Yes
H-238-16 Computer Monitor – Pitney Bowes Yes
H-238-17 Printer – Epson Yes
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 20, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 17, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve agreement between Tillman County and AGM Telecom Services for inmate telephone service
Discussion and possible action to approve agreement between Tillman County and Travis Voice & Data for 911 dispatching voice data recorder system
Discussion and possible action to accept junked Hile 10-ton air-conditioning unit per Court Fund Board Resolution #2008-1
Discussion and possible action to approve 2009Tillman County holidays
Discussion and possible action to approve revised 2008Tillman County Employee Personnel Policy Handbook
Elected Official’s meeting at 10:00 A.M.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 13, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 10, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to solicit six months bids
Discussion and possible action to approve application made by Kim Lamb, County Treasurer, for permission to sell at public auction property located in Frederick First Addition, Block 17, Lots 7, 8 and 9 (700 Block of North 13th)
Discussion and possible action to approve sale of property by Kim Lamb, County Treasurer, property acquired through resale (see Exhibit A)
Discussion of Employee Personnel Policy Handbook
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 6, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 3, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 30, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 27, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Ben Bryan located at the SW of Section 7, T4S, R14W and the NW ¼ of Section 18, T4S R14W
Discussion and possible action on granting permission to the Frederick Chamber of Commerce for use of the Courthouse square for the Cotton Festival on November 8, 2008
Discussion and possible action to approve transfer of funds for Sheriff’s Office
Discussion and possible action to approve general ledger journal entry for the General Fund, reflecting transfer
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 23, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 20, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1, located at NS238 between NE of Section 2, T1S, Range 15W, and NW of Section 1, T1S, Range 15W
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1, located at County Road EW178 between the SE1/4 of
Section 28, T1S, Range 16W and the NE1/4 of Section 33, T1S, Range 16W
Discussion and possible action to approve Dalene Vanderpol as Requisition Officer for Dispatch in the Sheriff’s Office
Discussion and possible action to approve Roger Barnett as Receiving Agent for the Assessor’s Office
Discussion and possible action to approve general ledger journal entry for the General Fund, reflecting transfer
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 16, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 14, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Cooperative Extension Service Agreement between Oklahoma State University and The Board of County Commissioners Tillman County.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 9, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 6, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to appoint requisition officer and receiving agent for Dispatching
Discussion and possible action to transfer FEMA funds to Highway M&O, District 3
Discussion and possible action to approve general ledger journal entry, General Fund
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 2, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 29, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve transfer of funds from T-FEMA to Highway M& O
Discussion and possible action on zoning of county right-of -way
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 25, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 22, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 18, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 15, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve transfer of funds from T-FEMA Administration to Highway M& O
Discussion and possible action to approve Inmate Telephone Services Agreement between Tillman County and Inmate Calling Solutions, LLC, FY 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 11, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 8, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 A.M. Executive Session
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 4, 2008
___________________________
Jerri Boyd, COUNTY CLERK
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 2, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to allow the Vintage Chevrolet Car Club to use the north side of the Courthouse north parking lot for parking antique cars on October 14, 2008
Discussion and possible action to approve ODOT Form 324A for lease purchase of three (3) above-ground fuel storage tanks, Districts 1, 2 and 3, through County Road Machinery and Equipment Revolving Fund
Discussion and possible action to approve three (3) ODOT Forms 324A for reimbursement for preparation for installation of above-ground fuel storage tanks through County Road Machinery and Equipment Revolving Fund, Districts 1, 2, and 3
Discussion and possible action to approve Tillman County General Government Budget, FY 2008-2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 28, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 25, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Installation Permit to construct or maintain waterway between Tillman County Commissioners and Joe McPherson located at the SE ¼, Sec. 15, T2S, R17W
Discussion and possible action to approve Installation Permit to construct or maintain waterway between Tillman County Commissioners and Ronald Ray located at the E ½ and NE ¼, Section 15, T2S, R17W
Discussion and possible action to approve Fiscal Year 2009 Fixed Rate Service Contract between the Department of Corrections, Community Sentencing Division, on behalf of the Tillman Community Sentencing System Planning Council and Tillman County Sheriff’s Department for restrictive housing, jail
Discussion and possible action to approve SA&I 120B Lease Agreement between Tillman County Commissioners for Sheriff’s Department and Brook Industries for lease of Hoshizaki Cuber and Ice Bin for Law EnforcementCenter
Discussion and possible action to approve Interlocal Agreement between Tillman County Board of Commissioners and the City of Frederick and Tillman County E911 Board for dispatching services
Discussion and possible action to approve final sale of property acquired through resale located in Loveland Original Block 61, South Half of Lots 17-24, and Block 62, Lot 4 to Allen Hohstadt
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 21, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 18, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Contributing Partner Agreement with the City of Grandfield for REAP Grant
Discussion and possible action to accept resignation from the Southwest Rural Development Board submitted by Jimmie C. Smith, and appoint Leon Wright
Discussion and possible action to approve Lease Agreement between Tillman County Commissioners for Sheriff’s Department and Brook Industries for lease of Hoshizaki Cuber and Ice Bin for Law EnforcementCenter
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 14, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 11, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve roadside waterway agreement between Tillman County Commissioners and Jeff and Misty Thornton located at the South ½ of Section 17, T4S, R15W
Discussion and possible action to approve transfer of funds from T-FEMA account to Highway M&O
Discussion and possible action to approve sale of property acquired through resale located in Grandfield Turner’s Second Addition, Lots 98-104 to JoAnn and Alice Greene
Discussion and possible action to submit request from Tillman County Sheriff to the Tillman County Industrial Authority to access the Repair and Replacement Fund of LEC Bond Indenture for repairs to the emergency generator and replacement of kitchen range at the Tillman County Law Enforcement Center
Discussion and possible action to approve Lease Agreement between Tillman County Commissioners for Sheriff’s Department and Brook Industries for lease of Hoshizaki Cuber and Ice Bin for Law EnforcementCenter
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 7, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
E911 BOARD MEETING
NOTICE OF MEETING
TILLMAN COUNTY E911 BOARD MEETING
REGULAR MEETING
DATE: MONDAY, AUGUST 11, 2008
TIME: 4:00 P.M.
PLACE OF MEETING: TILLMAN COUNTY COURTHOUSE, 2ND FLOOR, COMMISSIONER’S
OFFICE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
DISCUSS BUDGET
ANY NEW BUSINESS:
CITIZENS TO BE HEARD
Discussion and possible action on notifying incorrect E911 addresses
Discussion and possible action on dispatch not responding properly to E911 calls
Discussion and possible action on letter received from CodeRED
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 7, 2008
___________________________________________
Randy Hasley, CHARIMAN
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 4, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve agreement between Oklahoma Transportation Commission and Tillman County for construction of a Lake Access Road Project, Hackberry Flat, State Project No. SAP-171D(128)
Discussion and possible action to approve Resolution for Disposing of Equipment by selling two 1,000 gallon gasoline above ground fuel tanks, Bid #07-08, District 2
Discussion and possible action to approve agreement between Tillman County Commissioners and Tillman County Emergency Medical Service for ambulance service, FY 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 31, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 28, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve a contract between Tillman County Health Department and Head Start Program FY 2009
Discussion and possible action to approve Resolution for Disposing of Equipment by selling one 4,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory 413-001, District 3
Discussion and possible action to approve Resolution for Disposing of Equipment by selling one 4,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory 413-002, District 3
Discussion and possible action to approve Resolution for Disposing of Equipment by selling one 3,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory 413-002, District 1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 24, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 21, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 a.m. Open sealed bids for used above-ground fuel storage tanks Bid #07-08
Discussion and possible action to approve contract between Tillman County Commissioners, District 1, and Meeks Farms, Inc., for rental of storage building located at the South ½ of Section 1-T1S-R19W
Discussion and possible action to approve contract between Tillman County Commissioners, District 1, and Meeks Farms, Inc., for stockpiling of material located at the south ½ of Section 1-T1S-R19W
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Lewis Payne located at county road number 194 between 230 and 231 of Sec. 15, T4S, R16W and Sec. 22, T4S, R15W
Discussion and possible action to approve Interlocal Agreement between Tillman County, City of Frederick and E911 Board
Discussion and possible action to approve submitting budget to Debra Vassella, CPA
Discussion and possible action to approve addendum to lease agreement between Tillman County and Oklahoma Office of Juvenile Affairs to move juvenile office space from second floor to first floor of Courthouse, reducing the office space from 168 to 156 net usable square feet
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 17, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 14, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 a.m. Elected Officials Meeting
Discussion and possible action to approve request from Tamra Edwards of Paw Paws Rescue to use courthouse parking lot on the second Saturday of every month for adoption of animals, from 10:00 a.m. to 1:00 p.m.
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Estate of Michael O. Maloney located between the NW ¼ of Sec. 9, T4S, R 14W and the SW ¼ of Sec. 4, T4S, R14W
Discussion and possible action to remove Barbara Gray as receiving agent for District 3 and appoint Greg Slaughter as receiving agent for District 3
Discussion and possible action to adopt as CIP priority, upgrade of air-conditioning and heating system for first and second floors, Tillman County Courthouse, 2009 Regional REAP Application, Districts 1, 2, 3; to approve Tillman County Commissioners Districts 2 and 3 declaring full support of District 1 as lead applicant for Regional REAP Grant Application; to approve Regional REAP Grant Contributing Partner Agreement, Districts 1, 2, 3
Discussion and possible action to approve Lease Purchase Agreement and SA&I 120B Form for lease purchase of three four-wheel drive utility tractors for Districts 1 and 3, Bid Number 06-08
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 10, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 7, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution to dispose of property by selling on June 9, 2008 the following:
District #1, One (1) 4,000 gallon diesel above ground skid fuel tank with pump stand and pump, inventory #413-003
Discussion and possible action to approve resolution to dispose of property by selling on June 9, 2008 the following: District #2, One (1) 4,000 gallon diesel above ground skid fuel tank with pump stand and dual pumps, inventory #413-001, $250.00, One (1) 4,000 gallon diesel above ground skid fuel tank, inventory #413-002, $250.00, One (1) Gas Boy gas pump, inventory #420-003, $25.00; District #3 One (1) 10,000 gallon diesel above ground fuel tank, inventory #413-006, $1,000
Discussion and possible action to approve Interlocal Agreement between Tillman County Commissioners and Frederick Public Schools, FY 2008-2009
Discussion and possible action to reappoint Ray Walker to serve on the Southwest Rural Development Authority Board, term ending July, 2012
Discussion and possible action to appoint Jimmie C. Smith, District 1 Commissioner, to serve on the Southwest Rural Development Authority Board, term ending July, 2010
Discussion and possible action to approve agreement between Tillman County Commissioners and KellPro, Inc. for Software License and Maintenance Agreement, FY 2009
Discussion and possible action to approve agreement between Tillman County Clerk and KellPro, Inc. for Software License and Maintenance Agreement, FY 2009
Discussion and possible action to approve contract agreement between Tillman County Sheriff and SimplexGrinnell, FY 2009
Discussion and possible action to approve agreement between Tillman County Sheriff and Cole Termite and Pest Control for services FY 2009
Discussion and possible action to approve service agreement between Tillman County Treasurer and Red River Web Design, FY 2009
Discussion and possible action to approve financial condition of Sheriff’’s Commissary Fund, FY 2008
Discussion and possible action to approve agreement between Tillman County Commissioners and the Oklahoma State Department of Health for maintenance services at the Tillman County Health Department, FY 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 2, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 30, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 a.m. Sherri Merle, SA&I Office, to present Exit Audit, FY 2007
Discussion and possible action to approve the E-911 Budget-FY 2008/2009
Discussion and possible action to approve Interlocal Agreements for FY 2008/2009 between Tillman County Commissioners and Town of Tipton, Tillman County Rural Water District 1, Southwest Oklahoma Juvenile Center, Town of Manitou, Town of Loveland, Town of Hollister, City of Grandfield, City of Frederick, Town of Davidson, Comanche County Commissioners, Tipton Public Schools, Great Plains Technology Center, Grandfield Public Schools, Davidson Public Schools, Chattanooga Public Schools
Discussion and possible action to approve Resolution for County Road Machinery and Equipment Revolving Fund Lease Renewal between Tillman County Commissioners and Oklahoma Department of Transportation, FY 2009
Discussion and possible action on approving agreement between TC and Communityworks (Cleveland County Regional Juvenile Detention Center) for detention services, FY 2009
Discussion and possible action to approve Cooperative Agreement between the Oklahoma Criminal Justice Resource Center and Tillman County Sheriff’s Office, FY 2009
Discussion and possible action on renewal of Cooperative Agreement between Tillman County and U.S. Dept. of Agriculture APHIS-Wildlife Services to supplement the wildlife damage control and field expenses of the Wildlife Services Specialists, FY 2009
Discussion and possible action on approving agreement between Tillman County Sheriff’s Office and Brandon’s Air Conditioning and Heat, LLC, for maintenance, FY 2009
Discussion and possible action to apply for 2009 Reap Grant for Courthouse heating and air-conditioning
Discussion and possible action to approve agreement between Tillman County and Debra Vassella, CPA for budgeting services, FY 2009
Discussion and possible action to go out for bid to sell the following: District 1, One (1) 6,000 gallon diesel above ground fuel tank with pump, inventory #413-041; District 2, Two (2) 1,000 gallon gasoline above ground fuel tanks; District 3, One (1) 4,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory #413-001 and one (1) 4,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory #413-002
Discussion and possible action to renew terms on a year to year basis for contracts with Cintas, U.S. Cellular, Pioneer Telephone, Xerox, Pitney Bowes, R.K. Black, Professional Collection Sites, Thyssen Krupp Elevator Services, and all existing lease-purchase agreements
Discussion and possible action to make a formal request to the Tillman County Excise Board for approval of 50% of the estimated available funds for temporary appropriations for lawful current expenses for FY 2009 for Tillman County general government
Discussion and possible action to close out FY 2007-2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 26, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 23, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to renew terms on a year to year basis for contracts with Cinta’s, Cellular One, Pitney Bowes, Tillman County Memorial Hospital and Xerox, Tillman County Health Department, FY 2009
Discussion and possible action to approve contract between Tillman County Health Department and Jackson County Memorial Hospital for services, FY 2009
Discussion and possible to approve contract between Tillman County and Texas County Juvenile Detention Center for detention services, FY 2009
Discussion and possible to approve contract between Tillman County and Sac and Fox Juvenile Detention Center for detention services, FY 2009
Discussion and possible to approve contract between Tillman County and Canadian County Juvenile Detention Center for detention services, FY 2009
Discussion and possible to approve contract between Tillman County and Comanche County Juvenile Detention Center for detention services, FY 2009
Discussion and possible to approve contract between Tillman County and Beckham County Juvenile Detention Center (Western Plains Youth Family Services) for detention services, FY 2009
Discussion and possible to approve contract between Tillman County and Pittsburg and Woodward Counties (Eastern Oklahoma Youth Services) for detention services, FY 2009
Discussion and possible to approve contract between Tillman County and Craig County Juvenile Detention Center (ROCMND Area Youth Services) for detention services, FY 2009
Discussion and possible action to approve financial status of Tillman County Treasurer’s Resale Property Fund, FY 2008
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1 located on county road number EW183 between SW of Section 24, T2S, R15W and NW of Section 25, T2S, R15W
10:00 a.m. Sherri Merle, SA&I Office, to present Exit Audit, FY 2007
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 19, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 16, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
9:15 A.M. discussion with Judge Barnett concerning juvenile detention cost
10:00 a.m. Bid opening, Bid #06-08, 4-wheel drive utility tractor, Dist #1, #2 & #3
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Joan Smith located at the NW ¼ of Section 25 T2S R15W at the intersection of NS 238 EW 183
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and
Pieter VanderLaan located at the NW ¼ of Section 21, T1S, R19W
Discussion and possible action to approve Project Agreement between Tillman County Commissioners and Natural Resources Conservation Service to install emergency watershed protection measures to relieve hazards and damages created by flooding in May, 2007, on Sec 8-T3S-R 15W and Sec 25-T2S-R15
Discussion and possible action to approve Transfer of Appropriations, Assessor’s office
Discussion and possible action to approve Dora Ridenour and Danette Rivas as Requisitioning Officers for the Tillman County Health Department, FY 2009
Discussion and possible action to approve Juanita McBride and Kallie Clemmer as Receiving Officers for the Tillman County Health Department, FY 2009
Discussion and possible action to approve Tillman County Health Department request for 1.57 mill levy as approved by the voters and all surplus funds for the operation of the health department, FY 2009
Discussion and possible action to approve agreement between Tillman County and Cole Pest Control for services, FY 2009
Discussion and possible action to approve resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma Self Insurance Fund with options for payment, FY 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 12, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 9, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve contract between Tillman County and Natural Resources Conservation Service for emergency protective measures to protect roads located at CRNS 235 between EW 186 and 187
Discussion and possible action to approve contract between Tillman County and Natural Resources Conservation Service for emergency protective measures to protect roads located at CRNS 238 between 183 and 184
Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County Commissioners/Sheriff and Oklahoma Department of Corrections for housing inmates, FY 2009
Discussion and possible action to grant Kim Lamb, Tillman County Treasurer, permission to invest all available funds of Tillman County in interest bearing accounts, FY 2009
Discussion and possible action to approve agreement between Tillman County and Keller’s Programming Service, Inc. for licensing and support of computer service for Tillman County Treasurer system, FY 2009
Discussion and possible action to approve Cooperative Agreements between Tillman County Commissioners and Pam Isbell and Bobby Simpson for real property located at the SE ¼ of Section 8, Township 3S, Range 15W
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District located on county road NS 239 between EW 194-195 of the W ½ of Section 19, Township 4S, Range 14W
10:00 a.m. Sealed bid opening for sale of used above-ground fuel storage tanks, Districts 1, 2, 3
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 5, 2008
_____________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 2, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve the use of the courthouse lawn on Saturday, September 20, 2008
for the 2008 festival of the arts.
Discussion and possible action to approve Resolution to Execute the Agreement Establishing ACCO’s Self-Insurance Fund, FY 2009
Discussion and possible action to approve Contract & Agreement between Terry H. Brink and Ellen L. Brink and Tillman County Commissioners for removal of gravel located at the Southeast Quarter of Section 20, Township One North, Range 16 West
Discussion and possible action to appoint Jimmy D. Smart to the Tillman County Board of Health
Discussion and possible action on approving Six-Month Bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 29, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 27, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve ODOT Form 324a for partial payment #4 on a bridge over Deep Red Creek, BRO-171D(100)CO
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County Commissioners and Tony Schreiner for real property located at the SE ¼, Section 28, Township 1S, Range 16W
Discussion and possible action to approve transfer of appropriations, Sheriff’s Office
Open Six-Month Bids, 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 22, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 19, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on going out for bid for one or more utility tractors
Discussion and possible action on transfer of appropriations, Assessors’ Office
Discussion and possible action on approving Highway employee job description
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 15, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 12, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to declare surplus and go out for bid to sell the following:
District #1: One (1) 3,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory #413-002; one (1) 4,000 gallon diesel above ground skid fuel tank with pump stand and pump, inventory #413-003; one (1) 6,000 gallon diesel above ground fuel tank with pump, inventory #413-041. District #2:
one (1) 4,000 gallon diesel above ground skid fuel tank with pump stand and dual pumps, inventory #413-001; one (1) 4,000 gallon diesel above ground skid fuel tank, inventory #413-002; one (1) Gas Boy gas pump, inventory #420-003; two (2) 1,000 gallon gasoline above ground fuel tanks. District #3: One (1) 4,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory #413-001; one (1) 4,000 gallon gasoline above ground skid fuel tank with pump stand and pump, inventory #413-002; one (1) 10,000 gallon diesel above ground fuel tank, inventory #413-006.
Discussion and possible action to certify county road mileage as it existed on January 1, 2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 8, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 5, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Public Works Project Contract between Tillman County and the Oklahoma Department of Corrections, FY 2009
Discussion and possible action on going out for six-month bids
Discussion and possible action on accepting sealed bids for fuel tanks, District 1, 2 & 3
Discussion and possible action on continuing pledge of support for ASCOG’s development activities
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 1, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 28, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to grant permission to the Apostolic Faith Church to use the Courthouse parking area as a meeting place for a prayer walk on April 30, 2008, beginning at 7:00 p.m.
Discussion and possible action to approve resolution approving Circuit Engineering District No. 7 as right of way agent for county transportation project
Discussion and possible action to approve resolution to correct assessment error on Lots 3-5, Block 13, Frederick Original
Discussion and possible action to approve conveyance by warranty deed from Board of Tillman County Commissioners to Toby Larue Perry and Ruth Marie Perry, property located at Lots 3-5, Block 13 Frederick Original, which was acquired by the county through resale on June 27, 2005 to correct assessment error
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 24, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 21, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on granting permission to the Frederick Lions Club to conduct their annual broom sale on the northeast corner of the Courthouse parking area on Monday, May 12, 2008 from 8 a.m. to 5:00 p.m.
Discussion and possible action to approve Agreement for the Sub-Grant of Emergency Management Preparedness Grant Program Fund between Tillman County and Oklahoma Department of Emergency Management, effective through September, 2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 17, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 14, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion of Acknowledgement of Public Authority Responsibility requested by Comanche Nation
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 10, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 7, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on declaring April as Fair Housing Month for Tillman County
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 3, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 31, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on appointing Receiving Agents for District 1 and Sheriff’s Office
Resolution to appoint Tillman County representative to serve on the ASCOG Board from June, 2008 through May, 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 27, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 24, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 19, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 17, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to correct typographical error in legal description in minutes of Commissioner’s Meeting, March 3, 2008, on property sold at Commissioner’s Sale on February 25, 2008, to read Gosnell Addition, Block 16, N ½ of Lot 10 and all of Lots 11-14
Discussion and possible action to approve resolution for commitment to Oklahoma Department of Transportation for Lake Access program for project 9.0 miles southeast of Frederick to Hackberry Flat
Discussion and possible action to approve Roadside Waterway Agreement with Joan Smith on the NE1/4 Section 25 2 South 15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 13, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 10, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve transfer of appropriations from FEMA Account to Highway M&O
Discussion and possible action to approve Alternative to Detention/Transportation Contract between Tillman County and the Oklahoma Office of Juvenile Affairs, FY 2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 6, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 3, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Treasurer’s sale of property to the highest bidder, Otoniel Solis Jr., located at Sanders 1st, Block 3, Lots 3-6, Sanders 2nd, Block 10, Lots 10-12, Sanders 2nd, Block 13, Lots 10-12, Stout’s South, Block 13, Lots 9-10, Frederick Original, Block 57, Lots 19-20 Gosnell, Block 1, Lots 1-2, Gosnell, Block 2, W. 100’ of Lots 7-8, Gosnell, Block 16, W ½ of Lot 10 and all Lots 11-14
Discussion and possible action to approve transfer of appropriations for the Assessor’s Office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 28, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 25, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 21, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 19, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Agreement between the Tillman County Emergency Medical Service and the Tillman County Commissioners, on behalf of the Tillman County Sheriff
Discussion and possible action to approve ODOT/SA&I Form 100, Purchase Contract, Lease-Purchase above-ground fuel storage tanks, Bid#01-08 through County Road Machinery and Equipment Revolving Fund, Districts 123
Discussion and possible action to grant permission to County Treasurer to sell at public auction to the highest bidder property acquired at resale located at Sanders 1st, Block 3, Lots 3-6, Sanders 2nd, Block 10, Lots 10-12, Sanders 2nd, Block 13, Lots 10-12, Stout’s South, Block 13, Lots 9-10, Frederick Original, Block 57, Lots 19-20 Gosnell, Block 1, Lots 1-2, Gosnell, Block 2, W. 100’ of Lots 7-8, Gosnell, Block 16, W ½ of Lot 10 and all Lots 11-14
Discussion and possible action to approve Treasurer’s sale of property to the highest bidder, Maurice and Terry L. Wyatt, located in Hollister Original, Block 60, Lots 13-15
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 14, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 11, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to adopt Citizen’s Participation Plan, CDBG, Water Booster Pump Station
Discussion and possible action to approve resolution to make application for CDBG, Water Booster Pump Station
Discussion and possible action to approve Right-of-Way, Public Utility and Encroachment Agreement for BRO-171D(100)CO, J/P 23782(04), District 3, and attached Resolution
Discussion and possible action on allowing Courthouse to be used during the Oyster Fry from 12:00 P.M. to 4:00 P.M., February 16, 2008
Discussion and possible action on approving above-ground storage tank bids, Districts 1, 2 and 3, through the Machinery and Equipment Revolving Fund
Discussion and possible action on approving Proclamation for Oklahoma Emergency Management Week for February 17-23, 2008
\Discussion and possible action on approving invoice for Tillman County Industrial Authority audit
Discussion and possible action to revise 5-year CIP plan
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 7, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 4, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Treasurer’s sale of property to highest bidder, Jose Cervantes, located in Frederick Original, Block 68, Lots 17-18, Frederick,OK
Discussion and possible action on approving reappointment of Randy Hasley to E911 Board to serve until 2011
Discussion and possible action on approving above-ground storage tank bids, Districts 1, 2 and 3, through the Machinery and Equipment Revolving Fund
Bid Opening 10:00 a.m. Video Arraignment System, Courthouse Security Grant, Bid # 04-08
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 31, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 28, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Bid Opening 10:00 a.m. for above-ground fuel storage tanks, Districts 1, 2 & 3, County Road Machinery and Equipment Revolving Fund
Discussion and possible action to approve granting permission to county treasurer to sell at public auction, property acquired at Resale, located at Hollister Original, Block 60, Lots 13-14 (Grand Street/Highway 54)
Discussion and possible action to approve 2008 gravel contract between Tillman County Commissioners and Steven and Margaret Robinson located at the North half of Southwest and the North Half of Southeast, Section 13, T2S, R16W, Tillman County, Oklahoma
Discussion and possible action to approve 2008 clay contract between Tillman County Commissioners and Steven and Margaret Robinson located at the North half of Southwest and the North Half of Southeast, Section 13, T2S, R16W, Tillman County, Oklahoma
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 24 , 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 22, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Cooperative Agreement between Tillman County Sheriff’s Office and the Oklahoma Criminal Justice Resource Center
Discussion and possible action on election of Tillman County Fair Board members, 2008
Discussion and possible action to approve 2008 gravel contract between Tillman County Commissioners and KPB Properties located at the West half of Section 35, T1S, R16W, Tillman County, Oklahoma
Discussion and possible action on granting County Treasurer to sell at public auction property acquired through resale located at Frederick Original, Block 68, Lots 17-18 (316 S. 3rd Street)
Discussion and possible action on approving Title Sheet for project BRO-171D(100)CO, District 3
Discussion and possible action to reappoint Don Dick Dunham to the Tillman County Emergency Medical Services Board, 2008
Discussion and possible action to approve Domestic Water Line Installation Request between A & J Cowan, Inc. and Tillman County Commissioners on county road number NS 221 between the NE1/4 of Section 36, T2S, R18W and the NW1/4 of Section 31, T2S, R17W
Discussion and possible action to approve transfer of appropriations from Highway M&O to Highway Insurance
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Monte Grounds on the NW1/4, Section 17, T4S, R14W
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Terry Mefford on the NE1/4, Section 23, T2S, R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 17, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 14, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving the sale of a property located at Lot 5, Block 1, Ray’s 1st Addition (100 N. 10th Street), Frederick, OK. to Allan Joe and/or Rosetta Louise Bradley
Discussion and possible action on agreement between Board of Tillman County Commissioners on behalf of Tillman County Sheriff and Tillman County Emergency Medical Service
Discussion and possible action to solicit bids for Courthouse video arraignment system to replace door access control system and video camera system, previously approved, Courthouse Security Grant
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 10, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 7, 2008
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on election of Tillman County Board of Commissioners Chairman
Discussion and possible action on approving resolution to set filing date and calling for election of Tillman County Fair Board Members
Discussion and possible action to renew Mutual Assistance Agreement between Tillman County and Beckham County previously approved 2-21-06 for calendar year 2008
Discussion and possible action to renew Mutual Assistance Agreement between Tillman County and Comanche County previously approved 1-17-06 for calendar year 2008
Discussion and possible action to renew Mutual Assistance Agreement between Tillman County and Cotton County previously approved 1-31-06 for calendar year 2008
Discussion and possible action to renew Mutual Assistance Agreement between Tillman County and Kiowa County previously approved 1-09-06 for calendar year 2008
Discussion and possible action to renew Mutual Assistance Agreement between Tillman County and Jackson County previously approved 7/25/05 for calendar year 2008
10:30 a.m. Meeting with Donnie from C.E.D. 7 to sign invoices for bridge inspections and review of bridges
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 4, 2008
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 31, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve one-year uniform contract between District 3 and Cintas Corporation
Discussion and possible action to correct the land description on the contract between Ken J. and DeDe Graham and Tillman County Commissioners to the South East ¼ of Section 4, T1N, R16W, dated December 5, 2007
Discussion and possible action to approve Agreement between the Tillman County Emergency Medical Service and the Tillman County Commissioners
Discussion and possible action to approve transfer of funds from DOC Capitol Outlay to DOC Annex Capitol Outlay, Sheriff’s Department
Discussion and possible action on Complaint of Erroneous Assessment and Petition for Correction #272, Assessor
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 27, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 27, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 17, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on part-time employee pay period
Discussion and possible action to approve closed circuit TV recording system, Courthouse, Bid# 09-07, Sheriff’s Department
Discussion and possible action to approve security door access control system, Courthouse, Bid# 10-07, Sheriff’s Department
Discussion and possible action on approving contract between Tillman County Commissioners and Ken J. and DeDe Graham for gravel located at the NE ¼ of Sec. 4, T1N, R16W, Tillman County, Oklahoma
Discussion and possible action on approving resolution for the removal from inventory those items listed in Attachment A hereto, for District 1, because of their value being less than $500.00 according to O.S. 19-178.1
Discussion and possible action on approving resolution for the removal from inventory those items listed in Attachment B hereto, for District 2, because of their value being less than $500.00 according to O.S. 19-178.1
Discussion and possible action on approving resolution for the removal from inventory those items listed in Attachment C hereto, for District 3, because of their value being less than $500.00 according to O.S. 19-178.1
Discussion and possible action to solicit bids for security door access control system and circuit TV recording system,, Sheriff’s Department, for Courthouse
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 13, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 10, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on occupancy of LEC office space by City of Frederick
Discussion and possible action on approving fee for private utilities crossing on county right of way
Discussion and possible action to approve closed circuit TV recording system, Courthouse, Bid# 09-07, Sheriff’s Department
Discussion and possible action to approve security door access control system, Courthouse, Bid# 10-07, Sheriff’s Department
Discussion and possible action on going out for bids for lease purchase of above-ground fuel storage tanks, Districts 1, 2, 3 through the County Road Machinery and Equipment Revolving Fund on January 1, 2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 6, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 3. 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on occupancy of LEC office space by City of Frederick
Discussion and possible action on approving fee for private utilities crossing on county right of way
Bid Opening at 10:00 a.m., closed circuit TV recording system, Courthouse, Bid# 09-07, Sheriff’s Department
Bid Opening at 10:30 a.m., security door access control system, Courthouse, Bid# 10-07, Sheriff’s Department
Discussion and possible action for approval of Tillman County holidays, 2008
Discussion and possible action to reappoint Bill Crawford, Payton Sherman and Ray Walker, Tillman County Industrial Authority Board, terms ending 12-04-2010
Discussion and possible action on approving Six-Months Bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 29, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 26, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion on Employee FSA account
Discussion and possible action for approving resolution for disposing of list of equipment by junking for Treasurer’s Office
Six Month’s Bid Opening 10:00 a.m.
Discussion and possible action on the occupancy of LEC office space by City of Frederick
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 19, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 19, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on declaring for surplus for junking the following items for Treasurer’s Office:
ID# 202-4 calculator, serial #B773482; ID# 216-2 addressographer RE 6341, serial #GG551681; ID# 216-3 addressographer 1955, serial #1955#635898; ID# 238-08 Compaq computer 420DOM, serial #G529HKX30872; ID# 238-09 computer, serial #G529HKX3E023; ID# 238-7 Compaq computer 42000M, serial #G529HKX3D744; ID# 299-1 validating machine, serial #51EN
Discussion and possible action on occupancy of LEC office space by City of Frederick
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 15, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 13, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Commissioners’ Sale for property sold to the highest bidder, located in Tipton, .28 acre tract in Block "0", Richland Tracts
Discussion and possible action to approve Resolution removing from inventory, items less than $500.00 per O.S. 19-178.1, Treasurer’s Office
Discussion and possible action to renew cell phone contract, District #3
Discussion and possible action to approve 911 Board Appointment of Requisition Officers and Receiving Agents
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 8, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 15, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving use of the Courthouse lawn on November 10, 2007 for the Cotton Fair
Discussion and possible action on approving addendum to D.O.C. contract
Discussion and possible action on approving Commissioner’s Sale, for property acquired thru Resale, to Otoniel Solis, Jr., located at N. 12 feet of Lot 10 and all of Lots 11 and 12, Gosnell Addition, City of Frederick, Oklahoma
Discussion and possible action on approving November 16, 2007 as Oklahoma Centennial holiday
Discussion and possible action to approve ODOT Form 324a for payment to Circuit Engineering District #7 for $10,015.28 for geotechnical fees and County Bridge and Road Improvement Fund Engineering Contract, Supplemental and Modification Agreement at BRO-171D(100)CO, Deep Red Creek
Courthouse department head meeting to discuss participation in Oklahoma Centennial Parade
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 11, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 9, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Cooperative Agreement between Eugene Overton and Tillman County Commissioners regarding NE ¼, Sec. 34, T1S, R16W
Discussion and possible action on approving contract between Tillman County and Karr Tuckpointing for masonry preservation, maintenance and repairs to the exterior of the Tillman County Courthouse project, bid #08-07
Discussion and possible on Major Collector flood damage sights
Discussion and possible action on approval of electronic transaction processing agreement with Official Payments Corporation and Tillman County Treasure for internet credit card payments
Discussion and possible action to approve resolution removing attached list of items from inventory, with value less than $500.00, per statue O.S. 19-178., health department
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 4, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 1, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion of Employee Personnel Policy Handbook
Discussion and possible action on declaring for surplus items removed from inventory with value less than $500 per Oklahoma Statute Title 19, Section 178.1, Health Department, per attached list
Bid Opening 10:00 a.m., Bid #08-07 Courthouse Masonry Repairs
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 27, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 24, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion of replacement of wooden bridges with concrete structure
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 20, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 17, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve sale of property located in the Gosnell Addition, Block 8, N. 12’ of Lot 10 and all Lots 11-12, Frederick, OK (500 block of N. 4th)
Discussion and possible action to appoint L.A. Todd to serve on the 911 Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 13, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 10, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 6, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 4, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion with State Auditor and Inspector, Sherry Merle, exit audit, FY2007
Discussion and possible action to approve resolution for requesting participation in the County Road Machinery and Equipment Revolving Fund
Discussion and possible action to appoint Maha Sultan, M.D., as a member of the Tillman County Board of Health until June 30, 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 30, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 27, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve sale between Tillman County and Shalin Kornegay for property located at Dykes 2nd Subdivision, Lots 15-16, Block 2, Grandfield, Oklahoma
Discussion and possible action on Complaint of Erroneous Assessment and Petition for Correction No. 264 and No. 265 per Corrected Certificate from Oklahoma Tax Commission
Discussion and possible action to approve Tillman County general government budget FY 2007-2008
Discussion and possible action to solicit bids for masonry, preservation and repairs to Tillman County Courthouse with grant awarded by the Oklahoma Centennial Commemoration Commission
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 23, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 20, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Cooperative Agreement between Tillman County and Vernon Anderson located at the SE ¼ of Section 27, T2N, R18W
Discussion and possible action on approving the adoption of replacement of air-conditioning and heating system for first and second floors at Tillman County Courthouse for the Regional Reap Application as CIP priority
Discussion and possible action on approving the adoption of construction of District #2 county barn for the Reap Application as CIP priority
Discussion and possible action regarding cattle guards on county right-of-ways
Discussion and possible action to approve sale held at public auction between Tillman County and Catherine Bell of Frederick Original, Block 10, Lots 11-12 and N. 12’ of Lot 13 (207 N. 6th, Frederick, OK)
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 16, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 13, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve sale of property acquired by Tillman County through resale, located at Frederick Original, Lots 1 and 2, Block 84 (405 S. 15th Street, Frederick, Oklahoma)
Discussion and possible action on approving Contributing Partner Agreement for Reap Grant application between Tillman County District #1 and Tillman County District #2 for the replacement of the air-conditioning and heating systems on the first and second floors of the Tillman County Courthouse
Discussion and possible action on approving Contributing Partner Agreement for Reap Grant application between Tillman County District #3 and Tillman County District #2 for the replacement of the air-conditioning and heating systems on the first and second floors of the Tillman County Courthouse
Discussion and possible action to approve contract between Tillman County Health Dept. and Cole Pest Control, FY 2008
Discussion and possible action to approve Category A Funding Agreement for Oklahoma Centennial Commemoration Grant
Bid Opening 10:00 a.m. for 2-wheel drive tractor for District 2, Bid #7-07
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 9, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 6, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve sale at public auction Dykes 2nd Subdivision, Block 2, Lots 15-16, Tillman County, Oklahoma
Discussion and possible action on approving Contributing Partner Agreement for Reap Grant application between Tillman County District #2 and Tillman County District #1 for construction of Tillman County District #2 County Barn
Discussion and possible action on approving Contributing Partner Agreement for Reap Grant application between Tillman County District #2 and Tillman County District #3 for construction of Tillman County District #2 County Barn
Discussion and possible action to approve Cooperative Agreement between Tillman County and J.R. Cowan, Inc., located at NW1/4 of Section 32, T3S, R17W
Discussion and possible action on providing Air Evac Lifetime Services as benefit for Tillman County employees
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 2, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 30, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve to sell at public auction Frederick Original, Block 10, Lots 11-12 and N. 12’ of Lot 13 (207 N. 6th, Frederick, OK)
Discussion and possible action on approving Frederick Art Council’s request to hold "Arts N Action" Art Show on Courthouse lawn, September 22, 2007
Discussion and possible action on submitting balanced FY 2007-2008 Estimate of Needs to Debra Vasella, CPA
Discussion and possible action on making REAP grant applications
Elected Officials Meeting 10:00 a.m. to discuss budget
Executive Session
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 26, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 23, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to vacate county property located at Frederick Original, Lots 11 and 12 and the north 12 feet of Lot 13, Block 10, also known at 207 N. 6th Street, Frederick, OK
Discussion and possible action to vacate county property located on a .28-acre tract out of Block O, Richland Tract, also known as 105 Deborah Drive, Tipton, OK
Discussion and possible action to approve deeding to the City of Grandfield property acquired through resale located at Grandfield Original, Block 21, S25 feet of the N 75 feet of Lots 3 and 4, and N 25 feet of S 65 feet of Lots 3 and 4
Discussion and possible action on approving deeding to the City of Tipton property acquired through resale located at Tipton Original Block 63, Lots 15, 16 and 17
Discussion and possible action to request Tillman County Industrial Authority to authorize payment of expenditures from the Repair and Replacement Fund for replacing the central control computer system, LEC
Discussion and possible action to approve Resolution for Emergency Request for Force Account Project, County Bridge and Road Improvement Fund, for Districts 1, 2 and 3
Discussion and possible action on going out for bids for lease-purchase of 2-wheel drive tractor, District #2
Discussion and possible action on making REAP grant applications
Elected Officials Meeting 10:00 a.m.
Discussion and possible action on submitting balanced FY 2007-2008 Estimate of Needs to Debra Vasella, CPA
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 19, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 16, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving SA&I 120B Lease Purchase Agreement on half-round end dump trailer, Bid #05-07, District 3
Discussion and possible action on approving contract between Tillman County and SimplexGrinnell LEC, FY 2008
Bring from table and possible action on contract between Tillman County Sheriff’s Department and Brandon’s AC and Heat, FY 2008
Bring from table and possible action on Tillman County EMS Services for Sheriff’s Department, FY 2008
Discussion and possible action on approving sale at public auction to the highest bidder Frederick Original, Block 84, Lots 1 and 2 (401 S. 15th), acquired through resale
Discussion and possible action on automatic renewal of the Oklahoma Law Enforcement Telecommunications Systems Terminal User Agreement, Sheriff’s Department, FY 2008
Discussion and possible action on automatic contract renewal with Cole’s Pest Control, Sheriff’s Department, FY 2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 12, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 9, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving contract for all risk physical damage insurance between Oklahoma Department of Transportation and Tillman County Commissioners, FY 2008
Discussion and possible action on approving lease renewal forms for agreement numbers 711037, 711038, 711043, 711045, 712033, 712034, 712035, 712039, 712041, 712044, 713031, 713036, 713040, 713042 between Oklahoma Department of Transportation and Tillman County Commissioners, FY2008
Discussion and possible action on approving contract between Tillman County Commissioners and Lawton Communications for tower and repeater rental for FY2008
Discussion and possible action on approving contract between Tillman County Sheriff’s Office and Lawton Communications for tower and repeater rental for FY2008
Discussion and possible action to approve contract between Tillman County and Oklahoma Department of Corrections for housing inmates, FY 2008
Discussion and possible action to approve contract between Tillman County and Brandons A/C and Heat, Sheriff’s Department, FY 2008
Discussion and possible action to approve contract between Tillman County and the Cooperative Purchasing Network (TCPN) which completes contract with ThyssenKrupp Elevator Service which was approved in open meeting June 18, 2007, FY 2008
Discussion and possible action on Tillman County District E.M.S. Services for Sheriff’s Department
Discussion and possible action to approve E-911 Budget for FY2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 5, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 2, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving sale of Lots 23 and 24, Block 66, Frederick Original, Frederick, Oklahoma, to David L. Allen, for $130.00
Discussion and possible action on approving sale of the north 25 feet of Lot 11 and all of Lot 12, Benefiel Addition, Frederick, Oklahoma, to Jimmy F. and Stacy K. Espinosa, for $127.00
Discussion and possible action on approving resolution for driveway tinhorn policy
Discussion and possible action on renewing yearly contract with Professional Collection, Inc.
Discussion to approve financial condition of Sheriff’s Commissary Account
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 28, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 25, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to request approval from the Excise Board of 50% of the estimated available funds for temporary appropriations for FY 2007-2008 for Tillman County government
Discussion and possible action on approving Tillman County Emergency Manager/Safety Director job description
11:00 a.m. Tillman County Courthouse air-conditioning system bid opening
Discussion and possible action to approve declaring for surplus and approving resolution, strayed equipment, Inv. #SI238-2ALS, Series Base, Serial #FCC1D1J7JCC28616, Health Department, per O.S. 19-178.1
Discussion and possible action to approve the financial condition of the Tillman County Treasurer’s Resale Property Fund
Discussion and possible action to approve contract between Tillman County Health Department and Morine Peevyhouse for directly observed therapy, FY 2008
Discussion and possible action on approving the following contracts with Tillman County which renew on a year-to-year basis: Cintas, Pioneer Cellular, U.S. Cellular, Xerox, Pitney-Bowes, R.K. Black, all existing lease-purchase agreements, Professional Collection Sites
Discussion and possible action to approve Software License and Maintenance Agreement between Tillman County and KellPro, Inc., FY 2008 for Highway Department
Discussion and possible action to approve Software License and Maintenance Agreement between Tillman County and KellPro, Inc., FY 2008 for County Clerk
Discussion and possible action to declare surplus and approve resolution to remove from inventory items with value less than $500, County Clerk’s Office, per O.S.19-178-1
Discussion and possible action to approve Tillman County Treasurer to invest all available funds of Tillman County in interest bearing accounts, FY 2008
Discussion and possible action to obtain approval of Commissioner Jimmie C. Smith on contract between Tillman County and Oklahoma Dept. of Corrections which was originally approved in open meeting of April 25, 2007 during which Jimmie C. Smith was absent
Discussion and possible action on resolution to dispose of strayed equipment, Health Department, as follows: Inventory #SI238.2, Serial No. 01960100306, ALS Series Base and Inventory #SI238.4, Serial No. 0008206012800, Dell computer
Elected Officials Meeting to discuss homeland security
Discussion and possible action to close out Tillman County FY 2006-2007
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 21, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 18, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Executive Session 9:15 a.m.
Discussion and possible action to approve tin horn driveway policy
Discussion and possible action on transfer of appropriations, Assessor’s Office
Discussion and possible action to approve contract between Tillman County and ThyssenKrupp Elevator for services FY 2008
Discussion and possible action on declaring for surplus Inventory #SI238.2, Serial No. 01960100306, ALS Series Base and Inventory #SI238.4, Serial No. 0008206012800, Dell computer, Health Department, strayed equipment , per O.S. 19-178.1
Discussion and possible action to approve resolution to execute agreement establishing the Association of County Commissioners of Oklahoma, Self-Insurance Group, (Property/Liability) and Intent to Participate
Discussion and possible action to approve contract between Tillman County and Comanche County Regional Juvenile Detention Center, FY 2008
Discussion and possible action to approve contract between Tillman County and USDA APHIS – Wildlife Services, FY 2008
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County and Johnny R. McElroy on county road number E1650 between SW ¼ of Sec. 24, T2N, R18W and NW ¼ of Sec. 25, T2N, R18W
Discussion and possible action on approving contract between Tillman County Health Department and Head Start Program for services, FY 2008
Discussion and possible action on approving contract between Tillman County Health Department and Jackson County Memorial Hospital for services, FY 2008
Discussion and possible action on approving the following contracts with Tillman County Health Department which renew on a year-to-year basis: Cintas, Cellular One, Pitney-Bowes, Tillman County Memorial Hospital, Xerox
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 14, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 11, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
10:00 a.m. Executive Session
Discussion and possible action to approve ACCO’s Intent to Participate in ACCO-SIF and Resolution for FY 2008
Discussion and possible action regarding tin horn policy
Discussion and possible action to approve sale of Benefiel Addition, Block 33, N. 25’ of Lot 11 and all Lot 12 (300 Block of N. 19th, Frederick, OK)
Discussion and possible action to approve sale of Frederick Original, Block 66, Lots 23-24 (500 Block of W. Calla, Frederick, OK)
Discussion and possible action to approve Service Agreement between Tillman County and Keller’s Programming Service, Inc. to provide computer services and support for Treasurer’s Office for FY 2007-2008
Discussion and possible action to approve Service Agreement between Tillman County and Red River Web Design to provide computer services and support for Treasurer’s Office for FY 2007-2008
Discussion and possible action to approve contract between Tillman County and Cleveland County Detention Service for detention services FY 2007-2008
Discussion and possible action on approving Dora Ridenour and Danette Rivas as requisitioning officers for Tillman County Health Department, FY 2007-2008
Discussion and possible action on approving Betty Sheffield and Juanita McBride as receiving officers for Tillman County Health Department, FY 2007-2008
Discussion and possible action on approving six-month bids
Discussion and possible action on transfer of appropriations, Assessor’s Office
Discussion and possible action on transfer of appropriations, County Clerk’s Office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 7, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 4, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Open six month bids, 10:00 A.M.
Discussion and possible action to approve contract between Tillman County and Texas County Juvenile Detention Service for detention services FY 2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 31, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 29, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to re-appoint Leon Wright to serve on the Southwest Rural Development Authority
Board term ending July, 2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 24, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 29, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to re-appoint Leon Wright to serve on the Southwest Rural Development Authority
Board term ending July, 2010
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 24, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 21, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approval of DAV’s use of courthouse lawn at the War Memorial site for a Memorial Day Service at 1:30 p.m., Sunday, May 27, 2007
Discussion and possible action to approve resolution, Certification and 324A claim form certifying a District 2 Force Account Project to ODOT on Suttle Creek
Discussion and possible action to approve resolution to accept revised Five Year Plan from CED#7 to send to ODOT
Discussion and possible action on agreeing to terms for Law Enforcement Terrorism Prevention Program Grant for courthouse security
Discussion and possible action on going out for bids for Courthouse air-conditioning system, first and second floors
Discussion and possible action to approve contract between Tillman County and Craig County Juvenile Detention Center for detention services FY 2007-2008
Discussion and possible action to approve contract between Tillman County and Canadian County Juvenile Detention Center for detention services FY 2007-2008
Discussion and possible action to approve contract between Tillman County and Beckham County Juvenile Detention Center for detention services FY 2007-2008
Discussion and possible action to approve contract between Tillman County and Woodward County Juvenile Detention Center for detention services FY 2007-2008
Discussion and possible action to approve Certificate and Affidavit and Resolution for County Project Number BRO-171D(087)CO, J/P Number 22031(04), Blue Creek Bridge, District 3, to send to ODOT
Discussion and possible action to approve ODOT Lease Purchase Agreement and Form 324A for one (1) 2007 Ford F150 pickup, District 2, and one (1) 2007 Ford F150 pickup, District 3, purchased on State contract through County Road Equipment and Machinery Revolving Fund
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 17, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 14, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approval of Interlocal Agreements between Tillman County Commissioners and Frederick Public Schools, Great Plains Technology Center, Davidson Public Schools, Grandfield Public Schools, Tipton Public Schools, Chattanooga Public Schools, Southwest Oklahoma Juvenile Center, City of Frederick, Town of Davidson, City of Grandfield, Town of Hollister, Town of Loveland, Town of Manitou, Town of Tipton
Discussion and possible action on approval of Interlocal Agreement between Tillman County Board of Commissioners and Tillman County Rural Water District #1
Discussion and possible action on approval of Intergovernmental Agreement between Tillman County Board of Commissioners and Kiowa County Board of Commissioners for crushed rock
Discussion and possible action on approving Interlocal Agreement between Tillman County Commissioners and Comanche County Commissioners regarding assistance in road construction and maintenance
Discussion and possible action on approving contract between Tillman County and EOYS Inc., Pittsburg and Woodward County Juvenile Detention Center, for detention services FY 2008
Bid Opening 10:00 a.m., Bid #05-07, Half-round end dump trailer, Districts 2 and 3
Discussion and possible action to go out for Six Months Bids
Discussion and possible action to approve letter of support for ASCOG Economic Development Plan
Discussion and possible action on approving Debra Vassella for preparation of the Estimate of Needs for Tillman County, FY2007-2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 10, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 7, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
COMPLETION OF OLD BUSINESS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action on 5 Year Bridge and Road Plan
Discussion and possible action to approve a sale of property located at Lots 7 & 8, Block 71, Tipton Addition, (600 Block of E. Eugene) Tipton, Tillman County, Oklahoma to Noel Juanes for $10.00
Discussion and possible action on Law Enforcement dispatching proposal to the City of Frederick
Discussion and possible action to authorize BancFirst holder of Tillman County Law Enforcement revenue bonds to establish a bond account, to be in compliance with Section 2.1 of the Bond Indenture
Discussion and possible action to approve Detention Service Agreement between Tillman County and Sac and Fox Nation, FY 2008
10:00 a.m. Open bids for Tillman County Law Enforcement Center Improvements
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 3, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 30, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
COMPLETION OF OLD BUSINESS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action on presentation of Oklahoma Public Employees Health & Welfare Plan
by Ross Naylor at 11:00 A.M
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 26, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 23, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
COMPLETION OF OLD BUSINESS
PROCESSING REGULAR PURCHASE ORDERS
Discussion and possible action to approve resignation of Fred Hamill from 911 Board
Discussion and possible action to appoint Frank Watson to 911 Board
Discussion and possible action to go out for bids on half round end dump trailer
Discussion and possible action regarding Oklahoma Department of Transportation’s County Road Action Report
Discussion and possible action to approve ODOT claim 324A for reimbursement of water line relocation,
Project #BRO-171(87)CO, Job #22031(04), Blue Creek, District #3, in the amount of $10,402.46
Discussion and possible action to approve transfer of appropriations from Fair M&O Fund to OSU Extension M&O
Fund in the amount of $305.60 due to clerical error
Discussion and possible action to approve Complaint of Erroneous Assessments and Petitions for Corrections #254
Thru #263
Discussion and possible action to approve Public Works Project contract and addendum between Tillman County
And Oklahoma Department of Corrections, with letter of support for Frederick Community Work Center, FY 2008
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 19, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 16, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
CITIZENS TO BE HEARD
COMPLETION OF OLD BUSINESS
PROCESSING REGULAR PURCHASE ORDERS
Improvements to Tillman County Law Enforcement Center Annex Bid Opening 10:00 a.m.
Discussion and possible action regarding Oklahoma Department of Transportation’s County Road Action Report
Discussion and possible action to approve Public Works Project contract and addendum between Tillman County and Oklahoma Department of Corrections, with letter of support for Frederick Community Work Center, FY 2008
Discussion and possible action to approve Roadside Waterway Agreement between Tillman County Commissioners and Joan Smith located at the NE ¼ of Section 25, T2S, R15W
Discussion and possible action to approve selling at public auction to the highest bidder Tipton Addition, Block 71, Lots 7-8 (600 Block of E. Eugene)
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 12, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 9, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve ODOT Form 324a for Partial Payment #3 to Circuit Engineering District #7 for engineering fees for a bridge over Deep Red Creek, BRO-171D(100)CO, Job No. 23782(04)
Discussion and possible action regarding Oklahoma Department of Transportation’s County Road Action Report
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 5, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 2, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve SAI 120B lease/purchase agreement between Tillman County and Cotton County on one (1) 1995 JD 490E Hydraulic Excavator, SN FF490EX025465, Inv. #356-001, District 3
Discussion and possible action to approve Assignment of Lease between Tillman County and Welch State Bank on sale of one (1) 1995 John Deere 490E Hydraulic Excavator, SN FF490EX025465, Inv #356-001, District #3, to Cotton County
Discussion and possible action on approving schedule of rental payments on one (1) John Deere 490E Hydraulic Excavator, SN FF490EX025465, Inv #356-001, District #3.
Discussion and possible action to approve payment to BDO Arbitrage Rebate Services for the preparation of the arbitrage rebate calculation on Tillman County Industrial Authority Correctional Facility Lease Revenue Bonds Series 1999 in the amount of $2675.00 from which $1783.86 will be paid from the construction fund account #871523031, and remainder paid from excess earned income from the sinking fund account # 871523015
Discussion and possible action to approve Title Sheet for bridge construction over Deep Red Creek, BRO-171D(088)CO, Job. No. 22034(04, District 3
Discussion and possible action to approve Oklahoma Law Enforcement Telecommunications Systems Non-Terminal Agency Agreement
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 29, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 26, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to appoint Jimmie C. Smith to serve on ASCOG Board of Trustees for Tillman County, FY 2008
Discussion and possible action to approve going out for bids for improvement to Tillman County LEC Annex
Discussion and possible action to approve Oklahoma Law Enforcement Telecommunications Systems Non-terminal Agency Agreement
Discussion and possible action to appoint Aaron Henson as Requisitioning Officer for the Tillman County OSU Extension Office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 22, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 19, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to declare for surplus one (1) 1995 John Deere 490E Hydraulic Excavator, Serial Number FF490EX025465, for sale, District #3, Inventory No. 356-001
Discussion and possible action to approve a Resolution for the sale of (1) 1995 John Deere 490E Hydraulic Excavator, Serial Number FF490EX025465, District #3, Inventory No. 356-001, to Cotton County District #3, for $34,000.00
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 15, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 12, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving renewal contract for alternative to detention between Tillman County and Office of Juvenile Affairs, fiscal year 2008
Discussion and possible action to approve Contract & Agreement between Jimmy Meeks and Tillman County Commissioners to stockpile material located on the South ½ of Section 1, T1S, R19W
Discussion and possible action to approve contract between Jimmy Meeks and Tillman County Commissioners to rent building for storage located on the South ½ of Section 1, T1S, R19W
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Judy Garza for removal of donated brick within the city limits of Davidson to a wash on the county right-of-way
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 8, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 5, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Presentation by Colleen Longacre from AirEvac Life Team
Discussion and possible action on declaring for surplus one (1) fire suppression kitchen stove hood vent, for donation, Sheriff’s Department, Inventory #501-1
Discussion and possible action to renew Mutual Assistance Agreement between Tillman County and Beckham County
Discussion and possible action to renew Amended Mutual Assistance Agreement between Tillman County and Comanche County, previously approved 1-17-2006
Discussion and possible action to renew Amended Mutual Assistance Agreement between Tillman County and Cotton County, previously approved 1-31-06
Discussion and possible action to renew Amended Mutual Assistance Agreement between Tillman County and Kiowa County, previously approved 1-09-06
Discussion and possible action to renew Amended Mutual Assistance Agreement between Tillman County and Jackson County, previously approved 7-25-05
Discussion and possible action to approve Resolution to allow funds from CBRI 250C-105 Account to pay for CED#7’s preparation of project list with estimates for inclusion on the Statewide 5-Year CIRB Program
10:00 Elected Officials Meeting
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 1, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 26, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving the following documentation for CDBG Community Revitalization Application to be submitted to Oklahoma Department of Commerce for above-ground fuel storage tanks, Districts 1, 2 and 3:
Approve W-9 form along with Certification
Approve Application Summary
Approve Application Certification
Approve to use the LMI survey from 2004 for the 2007 Application
Verify the leverage of in-kind labor by the County Commissioners to inspect the fuel tank project amounting to $4,000
Verify to use the guaranteed Oklahoma Department of Transportation Revolving Loan Funds as leverage for the fuel tank project
Approve Section 102 Disclosure Report
Accept CIP priority list as the priority of the County
Approve letter acknowledging the fact that the fuel tanks are an emergency situation, not a priority
Approve to submit the complete CDBG Community Revitalization Application for new above-ground fuel tanks, Districts 1, 2, and 3
Discussion and possible action to approve transfer of appropriations from Excise Board salaries to Excise Board travel
Discussion and possible action on receipt of 2006 Mineral Interest Report for unclaimed property
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 22, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 20, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to award Bid #1-07, Fair Barn Project
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 15, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 12, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Resolution No. 898 declaring April of each year as Fair Housing Month in Tillman County
Discussion and possible action on approving agreement between Tillman County Commissioners and ASCOG for the Senior Community Service Employment Program for 2007-2008
Discussion and possible action on approving Agreement for the Sub-Grant of Emergency Management Preparedness Grant Program Funds between Tillman County and The State of Oklahoma Department of Emergency Management (OEM) through September 30, 2007
10:00 a.m. Bid Opening for Tillman County Fair Barn Project, Bid No. 1-07, Regional REAP #06
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 8, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 5, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on election of Tillman County Fair Board members
Discussion and possible action on approving Cooperative Agreement between Tillman County Sheriff’s Office and the Oklahoma Criminal Justice Resource Center
Discussion and possible action to approve letter from Tillman County Commissioners to Oklahoma Scenic Byway Advisory Council re support of Altus Chamber of Commerce’s application for a scenic byway on US 283 and surrounding loops
10:00 a.m. Elected Officials Meeting
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 1, 2007
___________________________
Jerri Boyd, COUNTY CLERK
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 29, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Resolution Approving Interlocal Cooperative Agreement for Circuit Engineering District between Tillman County Commissioners and ACCO District 7 Circuit Engineering District
Discussion and possible action with Charlie Wilson from the Oklahoma Tax Commission concerning Assessor’s Office compliance status
Discussion and possible action on approving ODOT claim 324A for CED #7 invoice (development of 5 year plan) in the amount of $1,579.50 to be paid from SB 1288 funds, District 1, 2, 3
10:00 a.m. Great Plains Leadership Class
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 25, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 22, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1 located on county road number NS241 between NW of Sec. 33, T1S, R14W and NE of Sec. 32, T1S, R14W
Discussion and possible action on Complaint of Erroneous Assessment and Petition for Correction on numbers 250, 251, 252 and 253
Discussion and possible action on reappointing Jerry Josefy as a member to the Tillman County Excise and Equalization Board, term ending January 1, 2011
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 18, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 16, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on appointment of Joe Don Dickey to CED Board
Discussion and possible action on approving engineering fees provided by CED#7 in the amount of $5460.00 as partial payment #2 for a bridge over Deep Red Creek, BRO-171D(100)CO, Job No. 23782(04), which amount will be paid through CBRI funds
Discussion and possible action to approve Resolution for disposing of three (3) obsolete signs by junking, District 1
Discussion and possible action on approving Resolution to set filing date and calling for election of Tillman County Fair Board members
Discussion and possible action to approve Contract & Agreement between KPB Properties (Buffie Lea Pleasants, et al) and Tillman County Commissioners for purchase of gravel located at the West Half of Section 35, T1S, R16W
Discussion and possible action to approve submitting Purchase Contracts to ODOT for purchase from State Contract one (1) half-ton Ford pickup for District 2 and one (1) half-ton Ford pickup for District 3 through the County Road Machinery and Equipment Revolving Fund
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 11, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 8, 2007
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Contract & Agreement between Tillman County Commissioners and Steven and Margaret Robinson for purchase of gravel at the North half of Southwest and the North half of Southeast, Section 13, T2S, R16W
Discussion and possible action on approving Contract & Agreement between Tillman County Commissioners and Steven and Margaret Robinson for purchase of clay at the North half of Southwest and the North half of Southeast, Section 13, T2S, R16W
Discussion and possible action to approve Receiving Agent and Requisitioning Officer for District 1 Commissioner
Discussion and possible action to approve Receiving Agent and Requisitioning Officer for Assessor’s Office
Discussion and possible action to approve Receiving Agent and Requisitioning Officer for OSU Extension Office
Discussion and possible action to approve Resolution to appoint Jimmie C. Smith to the ASCOG Board of Trustees
Discussion and possible action to reappoint Frank Jensen to the EMS Board for term ending January, 2012
Discussion and possible action to declare surplus three (3) obsolete signs for junking, District 1
Discussion and possible action on lease access for Lots 1 and 2 of Sec 17-T4S-R17W with Monty Roberts at 9:30 A.M.
Meeting with Blaine Smith of ASCOG at 10:30 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 4, 2007
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 2, 2007
TIME: 8:45 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
PUBLIC HEARING
Public hearing at 8:45 A.M. for purpose of CDBG Grant application by Tillman County, to bring fuel storage facilities into compliance with current Federal and State regulations
Discussion and possible action on electing Chairman for Tillman County Board of Commissioners
Discussion and possible action on resolution for application of CDGB Grant to bring fuel storage facilities into compliance with current Federal and State regulations
Discussion and possible action on Citizen’s Participation Plan for CDGB Grant to bring fuel storage facilities into compliance with current Federal and State regulations
Discussion and possible action to rebid Tillman County Fair Barn project, Reap Grant #06-Regional
Discussion and possible action to re-appoint Dwight Parker to the EMS Board for term ending January, 2012
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 27, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 27, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 18, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 14, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 11, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approved submitting application to 2006 Homeland Security Grant Program
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County Commissioners and Pieter Van Derlaan on county road number EW 181 between NW ¼ of Section 14, T2S, R19W and SW ¼ of Section 11, T2S, R19W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 7, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 4, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving 2007 holidays
Discussion and possible action on approving contract addendum between Tillman County and Canadian County Juvenile Detention Center for detention service
Discussion and possible action to reappoint Bruce McCarley, Johnny Hester and Jack Killebrew to the Tillman County Industrial Authority Board for term ending December, 2009
Discussion and possible action on renewing cell phone contract for District 3
Discussion of service provided by Cintas with Max Cookson at 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 30, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 27, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve resolution for disposing of one (1) Star Copy CS2014 copier, inventory #H 220-28, Assessor’s Office, for trade on Sharp copier, Serial No. 65143054, inventory #H 220-74
Six Month bid opening at 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 20, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 20, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve addendum to DOC contract regarding medical reimbursement
Discussion and possible action to approve amended contract between Tillman County Commissioners and SAC and FOX Nation
Discussion and possible action to approve declaring surplus for trade one(1) Star Copy CS2014 copier, inventory #H 220-28, Assessor’s Office
Discussion and possible action to appoint Fred Hamill to E-911 Board
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 16, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 13, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 8, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 6, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to go out for Six-Month Bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 2, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 30, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to appoint Barbara Gray as Receiving Agent, Tillman County Clerk’s Office
Discussion and possible action to appoint David Coe as Receiving Agent, Tillman County Commissioner’s Office
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 26, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 16, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve ODOT Claim Form #324a for partial payment to Circuit Engineering District #7 for survey fees for bridge over Deep Red Creek, BRO-171D(100)
Discussion and possible action to approve contract between Tillman County Commissioners and OSU Extension Office regarding the budget for FY 2007
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1, located on county road number NS231 between SE ¼ of Sec. 10, T2S, R16W and SE ¼ of Sec. 11, T2S, R16W
Discussion and possible action on approving addendum to the contract between Tillman County Health Department and Morine Peevyhouse, for the period October 1, 2006 through June 30, 2007
Bid Opening for Tillman County Fair Barn Improvements, Reap Grant 06-Regional at 10:00 a.m.
10:30 a.m. Presentation by Paul Couture, Customer Support Advisor for C.L. Boyd
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 12, 2006
___________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 10, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1 located on county road number NS238 between SE ¼ of Sec. 35, T2S, R15W and SW ¼ of Sec. 36, T2S, R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 5, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 2, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Bid on County Property, Notice to Sell County Property, Proof of Publication, Transcript of Proceedings and County Deed for Tract C, Jones Subdivision, City of Frederick
Discussion and possible action to approve CBRI Fund Engineering Agreement for bridge replacement over Deep Red Creek, BRO-171D(100)CO, District 3, between Tillman County Commissioners and Circuit Engineering District #7
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 28, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 25, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve the Surface Transportation Program Application Form for the 2010 and 2011 Federal Fiscal Year
Discussion and possible action on going out for bid for Tillman County Fair Barn project, REAP Grant #06
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 21, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 18, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve use of a portion of the Courthouse parking lot by the Frederick Lions Club for their annual Broom and Mop Sale Day on Monday, October 16, 2006, beginning at 8:00 a.m.
Discussion and possible action to approve transfer of appropriations from SC1, Auditor Fee Account, to R7, Budget Maker Account, $1700
Discussion and possible action to approve transfer of appropriations from T2A, Highway Maintenance and Operation, to T1A, Salaries, $20,000
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 14, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 11, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving resolution to request participation in the county road machinery and equipment revolving fund
Discussion and possible action on approving application to sell at public auction Tract C, Jones Subdivision (924 N. 11th)
Discussion and possible action on approving application to sell at public auction Lots 7, 8, 15, 16, 19 and 20, Block 9, Holloman Addition; Lots 3 and 4, Block 10, Holloman Addition; Lot 3, Block 20, Holloman Addition; Lots 6, 7, 8 and 9, Block 69, Frederick Original
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 7, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 5, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving a Domestic Water Line Installation Request between Tillman County Commissioners and Roger Fischer located at county road number CREW 180 between SE ¼ of Sec. 5, T2S, R15W and NE ¼ of Sec. 8, T2S, R15W
Discussion and possible action on approving contract closeout certification, CDBG 11468-04, Courtroom Project
Discussion and possible action on approving a Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1 located on county road number EW 187 between NW of Section 16, T3S, R15W and SW of Section 9, T3S, R15W
Discussion and possible action on approving resolution for no-thru truck traffic located on CRNS 223 and a portion on CREW 182
Discussion and possible action on approving a Domestic Water Line Installation Request between Tillman County Commissioners and Kyle Davis, located on county road number NS228 between EW180 of Section 31, T1S, R16W and SE ¼ of Section 31, T1S, R 16W
Discussion and possible action on approving use of the west lawn of the Courthouse on Saturday, September 16, 2006 from 9:00 a.m. to noon for a rest stop for the Cyclone CyleOn Bicycle Ride and Race
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 31, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 28, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve sale of property to Manuel and Nancy S. Copeland, described as Block 12, Lots 13 and 14, Stout’s South Addition (320 South 12th), Tillman County, Oklahoma
Discussion and possible action to approve resolution to amend major collector route
Discussion and possible action to approve 2006-2007 County General Budget
Discussion and possible action to approve contract closeout certification, CDBG #9731 ED 87, Lomah Dairy
Discussion and possible action on employee vision plan
Elected Officials Meeting 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 24, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 21, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Michelle Green as receiving agent for Tillman County Clerk’s Office
Discussion and possible action to approve resolution allowing State Election Board reimbursement to Tillman County Election Board returned to budget account from which expenses were paid
to accommodate disabled voters
Discussion and possible action to approve contract between Tillman County Commissioners and ASCOG for architectural design services in the amount of $4500, REAP contract, Tillman County-06, Fair Barn Electrical Renovation Project
Discussion and possible action to approve 911Budget for 2006-2007
Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Doug Jacobs at the following real property: NW ¼ Section 8, T3S, R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 17, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 14, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving application to sell at public auction Lots 7, 8, 15, 16, 19 & 20, Block 9 of Holloman Addition; Lots 3 & 4, Block 10 of Holloman Addition; Lot 3, Block 20 of Holloman Addition; Lots 6, 7, 8 and 9, Block 69 of Frederick Original
Discussion and possible action to approve a Domestic Water Line Installation Request between Tillman County Commissioners and Tillman County Rural Water District #1, located on county road number NS232 between SW of Section 12, T1S, R16W and SE of Section 11, T1S, R16W
Discussion and possible action to approve addendum to the Community Sentencing Service Contract between Tillman County Commissioners and Department of Corrections
Discussion and possible action to approve addendum to the Community Sentencing Service Contract between Tillman County Sheriff’s Department and Department of Corrections
Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County Commissioners and City of Frederick for acquisition of Fair Barn property
Discussion and possible action to approve payment of Morningstar Construction invoice in the amount of $79,000.00 for completion of Courtroom project, CDBG #11468, Reap Grant Tillman County District #2-03 and #2-05
Discussion and possible action to approve submitting Regional Reap Grant application to ASCOG for construction of District #2 County Barn
Discussion and possible action to approve Contributing Partner Agreement for Reap Grant application between Tillman County District #2 and Tillman County District #1 for construction of Tillman County District #2 County Barn
Discussion and possible action to approve Contributing Partner Agreement for Reap Grant application between Tillman County District #2 and Tillman County District #1 for construction of Tillman County District #3 County Barn
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 10, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 10, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Petition to Annex by Tillman County Commissioners to City of Grandfield re annexation of Bridge Road
Discussion and possible action on approving a Resolution for Five Year Plan for road and bridge construction in each county
Discussion and possible action on approving financial report of the Sheriff’s Commissary Account, FY 2006
Discussion and possible action on approving Renewal of Cooperative Agreement Between U.S. Department of Agriculture APHIS – Wildlife Services, Oklahoma and Tillman County Commissioners
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 6, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 3, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving software license and maintenance agreement between Tillman County Clerk and KellPro, FY 2007
Discussion and possible action on approving software license and maintenance agreement between Tillman County Commissioners and KellPro, FY 2007
Discussion and possible action on approving contract between Tillman County Sheriff and Oklahoma Department of Safety for Oklahoma Law Enforcement Telecommunications System
Discussion and possible action to approve Waterline Installation Request between Tillman County Commissioners and Tillman County RWD #1 at SW ¼ of Sec. 6,T4S, R15W at the intersection of EW 192 and NS 233
Discussion and possible action to approve Waterline Installation Request between Tillman County Commissioners and Tillman County RWD #1 at SW ¼ of Sec. 7, T4S, R15W at the intersection of EW 193 and NS 233
Discussion and possible action to approve Waterline Installation Request between Tillman County Commissioners and Tillman County RWD #1 at NW ¼ of Sec. 18, T4S, R15W at the intersection of EW 193 and NS 233
Discussion and possible action to approve Waterline Installation Request between Tillman County Commissioners and Tillman County RWD #1 at SE ¼ of Sec. 35, T2S, R17W, 1200 feet north of the intersection of EW 185 and NS 226
Discussion and possible action to approve Waterline Installation Request between Tillman County
Commissioners and K & T Farms at NE ¼ of Sec. 7, T2S, R16W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 29, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 26, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving contract between Tillman County and Comanche County Regional Juvenile Detention Center, FY 2007
Discussion and possible action on approving resolution to renew lease agreements through County Road Machinery & Equipment Revolving Fund, FY 2007
Discussion and possible action on approving resolution for all existing lease agreements for FY 2007, as follows: District 1: BancFirst, Account #5651113651; Coppermark Bank, Account #1000020076; Paccar Financial, Account #100-651-190-00005103213; First State Bank, 2003 F150 pickup; Empire Financial, Lease #0401091S; Welch State Bank, Account #34284; Caterpillar Financial, Contract #s 001-0346527-000, 001. District 2: Caterpillar Financial, Contract #001-0336426-000; Empire Financial, Lease #0411301S. District 3: BancFirst, Account #5651113648; Empire Financial, Loan #s 0401292S and 0401293S; Welch State Bank, Account #34878; Caterpillar Financial, Contract #s 001-0333854-000, 001, 002, 003. Districts 123: BancFirst, Account #5651112247; Xerox Corporation, Customer #705345874. District 23: BancFirst, Account #5651116437
Discussion and possible action on approving letter of verification to ODOT confirming complete insurance coverage on equipment leased through County Road Machinery and Equipment Revolving Fund
Discussion and possible action on approval of requesting from the Tillman County Excise Board 50 percent of the estimated available funds for temporary appropriation for lawful current expenses, FY 2006-2007, for Tillman County government
Discussion and possible action on granting permission to the Tillman County Treasurer to invest all available monies of Tillman County in interest bearing accounts
Discussion and possible action on reviewing and approving the financial condition of the Resale Property Fund
Discussion and possible action on approving Right of Way Easement Request between Tillman County Commissioners and Johnny R. McElroy for an electrical line between SE ¼ of Section 19, T2N, R17W and NE ¼ of Section 30, T2N, R17W
Discussion and possible action on approval of transfer of appropriation from Account R5, General Government Retirement, to R1A, General Government Personal Service
Discussion and possible action on approving contractor notice and agreement with CompSource Oklahoma on Worker’s Compensation Act
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 22, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 19, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Harley Owners Group of Lawton to use Courthouse parking lot on August 12, 2006, for resting place during their annual poker run benefit to raise money for the March of Dimes
Discussion and possible action on accepting six-month bids
Discussion and possible action on approving licensing agreement between Tillman County and Keller’s Programming Service for Treasurer’s Office, FY 2007
Discussion and possible action on approving contract between Tillman County Health Department and Head Start Program, FY 2007
Discussion and possible action on approving contract between Tillman County Commissioners and Buffie Lea Pleasants, et al., for gravel located at the West ½ of Section 35, T1S, R16W
Discussion and possible action on approving Resolution between Tillman County Commissioners and Department of Transportation for Industrial Access Funds for Tri-County Gin Road
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 15, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 12, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on donation agreement with Kerry and Rhonda Wayman for road fill dirt
Discussion and possible action on accepting six-month bids
Discussion and possible action on approval of Transfer of Appropriations from District 2 to District 3
Discussion and possible action on approving of transfer of funds from Account U1A to Account U1C, General Fund
Discussion and possible action on approving Memorandum of Understanding Between United States Army Garrison (USAG) Fort Sill and Tillman County Emergency Management/Fire Service
Discussion and possible action on approving Waterline Installation Agreement between Tillman County Commissioners and Fred Wyatt located between the NE ¼ of Section 32, T3S, R15W and SW ¼ of Section 28, T3S, R15W
Discussion and possible action on approving Waterline Installation Agreement between Tillman County Commissioners and Fred Wyatt located between the SE ¼ of Section 22, T3S, R15W and NE ¼ of Section 27, T3S, R15W
Discussion and possible action on approving Waterline Installation Agreement between Tillman County Commissioners and Wallace and Janis Townsend located between the SE ¼ of Section 36, T3S, R 18W and S ½ of SW ¼ of Section 31, T3S,R 17W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 8, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 5, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approval of contract between Tillman County and Texas County Juvenile Detention Center for detention services, FY 2007
Discussion and possible action on approving transfer of funds from account B2 to Account B4, Sheriff’s Department
Discussion and possible action on approving resolution for junking 1 radio from District 1: Inventory #602-023, Regency, two-way, Serial No. 260-A05558
Discussion and possible action on approving resolution for junking four (4) Plaslite shades, Inventory #220-209 and two (2) Roman shades Inventory #220-21, Assessor’s Office
Discussion and possible action on approving contract with Safety Kleen for parts washer service, District 3
Discussion and possible action on donation agreement with Kerry and Rhonda Wayman for road fill dirt
Six-month bid opening 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 1, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 30, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approval of Interlocal Agreement between Tillman County Board of Commissioners and Tillman County Rural Water District #1
Discussion and possible action on approval of Intergovernmental Agreement between Tillman County Board of Commissioners and Kiowa County Board of Commissioners for crushed rock
Discussion and possible action on declaring for surplus for junking in District 1: Inventory #602-023, one (1) Regency two-way radio, Serial No. 260-A05558
Discussion and possible action on approving recommendation from City of Frederick, City of Grandfield, Town of Davidson, Town of Manitou and Tillman County Rural Water District #1 for appointment of board member to serve on Tillman County Rural Water Development Board
Discussion and possible action on approving contract between Tillman County and ROCMND Area Youth Services, Inc., Craig County Juvenile Detention Services, FY 2007
Discussion and possible action on approving contract between Tillman County and Eastern Oklahoma Youth Services, Inc., Woodward County, for detention services, FY 2007
Discussion and possible action on approving contract between Tillman County and Eastern Oklahoma Youth Services, Inc., Pittsburg County, for detention services, FY 2007
Discussion and possible action on approving Interlocal Agreement between Tillman County Commissioners and Comanche County Commissioners regarding assistance in road construction and maintenance
Discussion and possible action on approving resolutions for junking 2 radios from District 1: Inventory #602-003, MCH-44 Regency Radio, Serial #A47384; and Inventory #602-037, Motorola GM300 16CH Radio, Serial #159TVG8470
Discussion and possible action on approving contract between Tillman County and Canadian County Juvenile Detention Center for detention services, FY 2007
Discussion and possible action on approving letter of support for ASCOG development activities
Discussion and possible action on declaring for surplus for junking four (4) Plaslite shades, Inventory #220-209 and two (2) Roman shades Inventory #220-21, Assessor’s Office
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County and Phil Whitworth located at EW 186 between SW ¼ of Sec. 4, T3S, R17W and NW ¼ of Sec. 9, T3S, R17W
Discussion and possible action on approving contract between Tillman County Health Department and Morine Peevyhouse for directly observed therapy, FY 2007
Discussion and possible action on approving contract between Tillman County Health Department and Jackson County Memorial Hospital for services, FY 2007
Discussion and possible action on removing Wes Marshall as Receiving Agent for District 1 and approving Gary Glenn as Receiving Agent for District 1
Discussion and possible action on approving making application for grant through the Oklahoma Capitol Complex and Centennial Commemoration Commission for masonry preservation, maintenance and repair on Courthouse in the amount of $60,000 with in-kind matching of $15,000 and monetary matching $15,000
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 25, 2006
________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 22, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approval of Interlocal Agreement between Tillman County Commissioners and Southwest Oklahoma Juvenile Center
Discussion and possible action on approval of Contract & Agreement between Steven L. and Margaret Robinson and Tillman County Commissioners for gravel located at the North Half of Southwest and the North Half of Southeast, Section 13, T2S, R16W
Discussion and possible action on approval of agreement between Tillman County Health Department and Cole Termite and Pest Control
Discussion and possible action on designating Dora Ridenour and Danette Rivas as requisitioning officers for Tillman County Health Department
Discussion and possible action on designating Betty Sheffield and Juanita McBride as receiving officers for Tillman County Health Department
Discussion and possible action on renewing Fiscal Year 2007 contract between Tillman County Health Department and Cintas, Cellular One, Pitney Bowes, Tillman County Memorial Hospital and Xerox Corporation
Discussion and possible action on approving Tillman County Health Department’s request for full 1.57 mill levy as approved by the voters of Tillman County and all surplus funds for the operation of Tillman County Health Department for Fiscal Year 2007
Discussion and possible action on declaring for surplus for junking in District 1 three (3) radios: Inventory #602-003, MCH-44 Regency Radio, Serial #A47384; Inventory #602-032, Motorola GP300 Radio, Serial #174FUEB553; and Inventory #602-037, Motorola GM300 16CH Radio, Serial #159TVG8470
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 18, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 15, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on going out for six-month bids
Discussion and possible action on approval of Interlocal Agreements between Tillman County Commissioners and Frederick Public Schools, Great Plains Technology Center, Davidson Public Schools, Grandfield Public Schools, Tipton Public Schools, Chattanooga Public Schools, Southwest Oklahoma Juvenile Center, City of Frederick, Town of Davidson, City of Grandfield, Town of Hollister, Town of Loveland, Town of Manitou, Town of Tipton
Discussion and possible on approving contract between Tillman County and Western Plains Youth & Family Services, Beckham County, for detention services, FY 2007
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 11, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 8, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Public Work Project Contract between Tillman County and Oklahoma Department of Corrections, FY 2007
Discussion and possible action on Detention Services Agreement between Tillman County and SAC and FOX Nation, FY 2007
Discussion and possible action on approving renewal contract for alternative to detention between Tillman County and Office of Juvenile Affairs, FY 2007
Discussion and possible action on approving deed from Board of Tillman County Commissioners to the City of Grandfield for Grandfield Original, Block 8, Lots 8-12, (201 W. 1st Street) for the purpose of economic development
Discussion and possible action on approving a resolution to impose a 911 emergency wireless telephone fee to establish a 911 emergency service, calling for an election and setting the date for approval by voters of Tillman County
Discussion and possible action on approving Cooperative Agreement between Tillman County Commissioners and Wearmouth Trust, located at SW ¼, Section 5, Township 2S, Range 18W
Discussion and possible action on approving Waterline Installation Request between Tillman County Commissioners and Tillman County RWD #1 located at or crossing the county right-of-way at SE ¼ of Sec. 2, T3S, R14W, 2680 feet east of County Road NS 243 and EW 186
Discussion and possible action on approving Waterline Installation Request between Tillman County Commissioners and Tillman County RWD #1 located at or crossing the county right-of-way at NW ¼ of Sec. 12, T4S, R14W, 1280 feet east of intersection NS 244 & EW 192
Discussion and possible action on allowing the Frederick Quarterback Club to use the Courthouse parking lot on Saturday, May 13th, 10:00 a.m., for the Bomber Lift-a-Thon
Discussion and possible act on approving service contract agreement between Tillman County and Brandon’s Air-Conditioning and Heating Service, Law Enforcement Center, FY 2007
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 4, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 1, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Economic Development Interlocal Agreement between Tillman County and the City of Grandfield on property located at 201 W. 1st Street, Grandfield, Oklahoma, with legal description of Grandfield Original, block 8, lots 8-12, inclusive, situated in Tillman County, State of Oklahoma
Discussion and possible action on approving Claim Form 324A and Lease Purchase Agreements on one rotary mower, 3 Section, 15’ Trail Type, FL15, District 1, and one pothole patching machine, truck mounted, Districts 2 & 3, purchased through County Road Machinery and Equipment Revolving Fund
Discussion and possible action on approving a Domestic Water Line Installation Request between Tillman County Commissioners and Jeff and Misty Thornton on EW 195 between 233 and 234,
SW ¼ of Section 20, T4S, R15W and NW ¼ of Section 29, T4S, R15W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 27, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 24, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on donation of property in Grandfield for economic development
Bid Opening 11:00 a.m. for CDBG 11468-04, Re-bid #0306, Courtroom project
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 20, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 17, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on removing Ellen Brink as receiving agent for Tillman County Clerk and adding Marilynn Gaytan
Discussion and possible action to approve resolution to declare April as Fair Housing Month for Tillman County
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 12, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
NOTICE OF PUBLIC HEARING
Tillman County Commissioners will hold a public hearing for the waterline projects to the Hoffman Dairy, (9731 CDBG-ED OO) and the Van der Laan Dairy (9732 CDBG-ED OO). The hearing is scheduled for April 17, 2006 at 8:45 A.M. in the commissioners’ meeting room of the Tillman County Courthouse. This hearing will provide citizens with information on the final closeout of the grants, amount of money that has been expended, project results and provide opportunity for comments from the public. All interested persons are invited to attend. If you need help to be able to attend, please contact Jerri Boyd prior to April 13, 2006 at (580) 335-3421.
Posted at Tillman County Courthouse and Frederick City Hall.
Jerri Boyd, Tillman County Clerk
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 10, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County Commissioners and Mike Black at NE ¼ of Section 26, T4S, R16W
Discussion and possible action to approve 2006 contract and agreement to rent building located on the S/2 Sec 1-T1S-R19W between Tillman County Commissioners, District 1, and Meeks Farms, Inc.
Discussion and possible action to approve 2006 agreement, to stockpile material on S/2 Sec 1-T1S-R19W, between Tillman County Commissioners, District #1 and Meeks Farms, Inc.
Discussion and possible action to approve Resolution for disposing of surplus equipment, Sheriff’s Department
Discussion and possible action on Bid #04-06, metal building package, District #2
EXECUTIVE SESSION 10:00 A.M.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 6, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 3, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County Commissioners and Mike Black at NE ¼ of Section 26, T4S, R16W
Discussion and possible action to approve 2006 Contract and Agreement between Tillman County Commissioners, District 1, and Meeks Farms, Inc.
Discussion and possible action to approve 2006 Agreement between Tillman County Commissioners, District 1, and Jimmy Meeks Farms, Inc.
Discussion and possible action to approve lease agreement between Tillman County Commissioners and Xerox Corporation for Tillman County Health Department per State contract
Discussion and possible action on Bid #04-06 metal building package, District 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 30, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 27, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on going out for bids for courtroom project CDBG#11468, Bid#03-06 rebid
Discussion and possible action on approving Emergency Management Performance Grant for Safety Director for Federal Fiscal Year 2006
Discussion and possible action to approve to declare surplus the following items in the Sheriff’s Office: GE air-conditioner, ID#71B2-209-4, Serial No. ZA713731; GE air-conditioner, ID#71B2-209-5, Serial No. ZR106367; Dictaphone, ID#71B2-211-1; GE freezer, ID#71B2-223-4; Serial No. RL109323; Lefebure monitor, ID#71B2-225-103; Serial No. 83108976; Lefebure monitor, ID#71B2-226-101; Serial No. 83108836; Lefebure monitor, ID#71B2-227-102; Serial No. 83108970; Lefebure camera, ID#71B2-228-101; Serial No. 93W03173; Lefebure camera, ID#71B2-229-101; Serial No. 93W03173; IBM personal computer, ID#71B2-231-1, Serial No. 72-1416898; Pentium computer, ID#71B2-231-4, Serial No. 1157230V170; computer, ID#71B2-231-6, Serial No. PR233MHZMMX; Citizens Prolaser printer linc, ID#71B2-232-1, Serial No. HC005616; Olympus digital camera, ID#71B2-240-1, Serial No. 22031486; Jetstream light bars, ID#71B2-311-1; Jetstream light bars, ID#71B2-311-2; Jetstream light bars, ID#71B2-311-3; Jetstream light bars, ID#71B2-311-4; Classic Minijet light bars, ID#71B2-311-5, Serial No. LB167; Strobe light bars, ID#71B2-311-6, Serial No. 135471; MX7000 light bars, ID#71B2-311-7; Kustom radar gun, ID#71B2-312-1, Serial No. 1592; Kustom radar gun, ID#71B2-312-2, Serial No. 1703; Kustom radar gun, ID#71B2-312-3, Serial No. 1713; Decaetur radar gun, ID#71B2-312-4, Serial No. 29748A; Decaetur radar gun, ID#71B2-312-5, Serial No. 31041A; tool box, ID#71B2-322-1; White XPE tool box, ID#71B2-322-2; 1999 Ford pickup; 1999 Ford pickup; Midland radio; ID#71B2-400-1, Serial No. 2901; Midland radio; ID#71B2-400-2, Serial No. 2033; Midland radio; ID#71B2-400-3, Serial No. 2436; Midland radio; ID#71B2-400-4, Serial No. 2022; Midland radio; ID#71B2-400-5, Serial No. 2902; radio equipment, ID#71B2-400-9; Amerex KP fire suppression, ID#71B2-501-1; mini rifle, ID#71B2-606-1, Serial No. 14-20GB-F; selective rifle, ID#71B2-606-2, Serial No. AC-556-F
Discussion and possible action on approving a Title Sheet between Tillman County Commissioners and Circuit Engineering District #7 for bridge construction at Blue Creek, BRO-171D(087)CO
Discussion and possible action to approve a Waterline Installation Request between Tillman County Commissioners and Joe Don Dickey located at the NE ¼ of Sec. 13, T2S, R19W and the NE ¼ of Sec. 18, T2S, R18W
Discussion and possible action on approving Interlocal Agreement between Tillman County Commissioners and the City of Frederick for dispatching services
Bid Opening 10:00 a.m., Bid No. 04-06 metal building package, District 2
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 23, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 20, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on the courtroom project, Bid #03-06, CDBG 11468-04
Discussion and possible action to approve a Domestic Water Line Installation Request between Tillman County Commissioners and Mike McClung between N ½ of NW ¼, Section 8, T2S, R18W and S ½ of NE ¼ of Sec. 7, T2S, R18W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 16, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 13, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving resolution to appoint representative to serve as member of ASCOG Board of Trustees from June 2006 through June 2007
Discussion and possible action to acknowledge receipt of sole bid for Courtroom project, Bid #03-06, CDBG 11468-04, and discuss action to be taken
Discussion and possible action to approve Waterline Installation Request between Tillman County Commissioners and Allan Gant at SW1/4 of Sec. 11, T3S, R18W and W1/2 of NW1/4 of Sec. 14, T3S, R18W; W1/2 of SW1/4 of Sec. 14, T3S, R18W and NW1/4 of Sec. 23, T3S, R18W; SW1/4 of Sec. 23, T3S, R18W and N60 of SE1/4 of Sec. 22, T3S, R18W
Discussion and possible action on renewing contract between Tillman County Commissioners and Lawton Communications for annual tower and repeater rental for Highway and Sheriff’s Department for Fiscal Year 2005-2006
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 9, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
SPECIAL MEETING
DATE: March 7, 2006
TIME: 11:30 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving contract between Tillman County Commissioners and Charles Wofford for use of sand located at the SW ¼ of Section 6, T1S, R17W
Discussion and possible action on approving transfer of the following property to CADC according to Title 19-349: 510 N. 13th Street, Lot 17 and 18, Block 30, First Addition; and 600 S. 11th Street, Lots 23 and 24, Block 11, South Addition
Discussion and possible action on approving Cooperative Agreement between Tillman County Commissioners and Joe Stuckey at NE ¼ of Sec. 16, T2S, R14W
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County Commissioners and Ralph Heap and Edna Heap Living Trust located between NE ¼ of Sec. 35, T1S, R17W and SE ¼ of Sec. 26, T1S, R17W; SW ¼ Sec. 24, T1S, R17W
Discussion and possible action on approving Interlocal Governmental Contracts between Tillman County Commissioners and Oklahoma Department of Transportation, BRO-171D(094)CO, and BRO-171D(095)CO, District 3
Bid Opening 11:00 a.m. for remodel of Courthouse courtroom CDBG #11468-04
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 3, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: March 6, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving contract between Tillman County Commissioners and Charles Wofford for use of sand located at the SW ¼ of Section 6, T1S, R17W
Discussion and possible action on approving transfer of the following property to CADC according to Title 19-349: 510 N. 13th Street, Lot 17 and 18, Block 30, First Addition; and 600 S. 11th Street, Lots 23 and 24, Block 11, South Addition
Discussion and possible action on approving Cooperative Agreement between Tillman County Commissioners and Joe Stuckey at NE ¼ of Sec. 16, T2S, R14W
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County Commissioners and Ralph Heap and Edna Heap Living Trust located between NE ¼ of Sec. 35, T1S, R17W and SE ¼ of Sec. 26, T1S, R17W; SW ¼ Sec. 24, T1S, R17W
Discussion and possible action on approving Interlocal Governmental Contracts between Tillman County Commissioners and Oklahoma Department of Transportation, BRO-171D(094)CO, and BRO-171D(095)CO, District 3
Bid Opening 11:00 a.m. for remodel of Courthouse courtroom CDBG #11468-04
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 2, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 27, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County Commissioners and Van der Laan Dairy, located at SE ¼ of Sec. 11, T2S, R19W and NW ¼ of Sec. 14, T2S, R19W; SW ¼ of Sec. 11, T2S, R19W and NE ¼ of Sec. 14, T2S, R19W, District 2
Discussion and possible action on approving Domestic Water Line Installation Request between Tillman County Commissioners and Jerry Mitchell located at E ½ of Sec. 35, T1S, R17W and SW ¼ Sec. 36, T1S, R17W; E 1/2 Sec. 35, T1S, R17W and NE ¼ Sec. 2, T2S, R17W; SW ¼ Sec. 36, T1S, R17W and NW ¼ Sec. 1, T2S, R17W, District 1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 23, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 21, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on renewing the amended Mutual Aid Agreement between Beckham County Commissioners and Tillman County Commissioners previously approved on June 21, 2004
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 16, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 13, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving resolution to call for Special Election to be conducted concurrently with the regularly scheduled 2006 Primary Election as required by law and the filing period shall be conducted concurrently as part of the Primary Election process for Tillman County Sheriff
Discussion and possible action on approving purchase contract for purchase of pothole patching machine, District 2 and 3 and rotary mower, District 1, through the County Road Machinery and Equipment Revolving Fund
Discussion and possible action on approving payment of Boelte and Associates’ invoice for preparation of arbitrage rebate calculation on Tillman County Industrial Authority Correctional Facilities Lease Revenue Bonds Series 1999
Discussion and possible action on approving contract with Oklahoma Criminal Justice Resource Center for offender data info system for Sheriff’s Department
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 9, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: February 6, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving resolution for Force Account Bridge Project on Project No. CB-171D(093), District 3
Discussion and possible action on approving ODOT Form 324a for Project No. CB-171D(093), District 3
Discussion and possible action on election of Tillman County Fair Board members
Discussion and possible action on approving Cooperative Agreement between Tillman County Commissioners and Louis Baker at NW ¼ of Sec. 25, T3S, R16W
Discussion and possible action on approving Mutual Aid Assistance Agreement between Tillman County Commissioners and Cotton County Commissioners
Discussion and possible action on going out for bid for steel building kit for District 2 barn
Discussion and possible action on opening County Road Machinery and Equipment Revolving Fund bid at 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 2, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 30, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to declare for surplus one 2000 Manitowoc ice maker, Serial No. 001061224, Inventory No. 713-611-003, to be junked
Discussion and possible action on approving resolution for disposing of equipment for one (1) 1997 GMC Oil Patching Truck, Serial No. 1GDM7C1J2VJ518601, Inventory No. 712-302-028, Districts 2, 3
Discussion on proposed amendment to the Oklahoma Corporation Commission’s current above-ground storage tank rules
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 26, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 23, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Presentation by Brad Benson on "Celebration 06"
Discussion and possible action on approving Domestic Water Line Installation Request between John Lamb and Tillman County Commissioners between SE ¼ of Sec. 4, T4S, R16W and NE ¼ of Sec. 9, T4S, R16W
Discussion and possible action on approving Domestic Water Line Installation Request between John Lamb and Tillman County Commissioners between SE ¼ of Sec. 9, T4S, R16W and NE ¼ of Sec. 16, T4S, R16W
Discussion and possible action on approving Domestic Water Line Installation Request between Bob Winkler and Tillman County Commissioners between SE ¼ of Sec. 5, T4S, R16W and SW ¼ of Sec. 4, T4S, R16W
Discussion and possible action on approving Interlocal Agreement between Tillman County Board of Commissioners and Comanche County Board of Commissioners for the sale of a 1997 GMC Rosco Pothole Patching Truck, Serial No. 1GDM7C1J2VJ518601, Inventory No. 712-302-028
Discussion and possible action to approve resolution, based upon IRS regulations, to allow Election Board Secretary to compensate County Election Board staff, who work extra hours with elections, be compensated through County payroll, if needed
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 19, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 17, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on declaring for surplus one Rhino Magnum Shredder, Serial No. 13746, Inventory No. 441-005, District 1
Discussion and possible action on approving going out for bids on the County Road Machinery and Equipment Revolving Fund
Discussion and possible action on approving Mutual Aid Agreement between Tillman County Commissioners and Comanche County, 2006
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 12, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 9, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on going out for bid on Courtroom renovation, CDBG #11468-04
Discussion and possible action on approving resolution for disposing of 1999 Crown Victoria patrol car, Serial No. 2FAFP71W7XX203115, Inventory No. 310-8 and 1997 Crown Victoria patrol car, Serial No. 2FALP73W5VX154347, Inventory No. 310-22, Sheriff’s Department, sold to Comanche County Sheriff’s Department
Discussion and possible action on approving resolution to set filing date and call for election of Tillman County Fair Board
Discussion and possible action on drafting letter to state legislators for support in opposing Home Rule legislation
Discussion and possible action on approving Mutual Aid Agreement for 2006 between Tillman County Commissioners and Kiowa County Commissioners
Discussion and possible action on declaring for surplus one 1995 40’ single dump Trail Blazer gravel trailer, Model No. S4002, Serial No. 1C9SS4025S1424342 , Inventory No. 348-008, District 2
Discussion and possible action on approving transfer of funds from Extension travel to Extension Maintenance and Operation
Elected Officials Meeting 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 5, 2006
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: January 3, 2006
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on appointing Chairman for Tillman County Board of Commissioners for year 2006
Discussion and possible action on appointing Requisition Officers and Receiving Agents for the Sheriff’s Department
Discussion and possible action on drafting letter to state legislators for support in opposing Home Rule legislation
Discussion and possible action on going out for bid on courtroom renovation, CDBG#11468-04
Discussion and possible action on programming of BR Project for District #3 to replace bridge over Blue Creek
Discussion and possible action on programming of BR Project for District #2 to replace bridge over Little Deep Red Creek
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 29, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 27, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on appointment of interim Sheriff
Discussion and possible action to discuss annual leave for Sheriff’s office
Discussion and possible action on approving Cooperative Agreement between John Lamb and Tillman County Commissioners at NE ¼ of Section 4, T4S, R16W
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 19, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Tillman County Industrial Authority Board member
Discussion and possible action on approving Cooperative Agreement between Thomas Challacombe and Tillman County Commissioners for excavating top soil for county fill dirt at SW ¼ of Section 13, T2S, R18W
Discussion and possible action on approving Waterline Installation Request between Tillman County Rural Water District #1 and Tillman County Commissioners at NE ¼ of Section 18, T2S, R15W
Discussion of DOC contract
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 15, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 12, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving transfer of appropriations in Visual Inspection Account from H43B to H42B
Discussion and possible action on approving transfer of appropriations in Health Department Account from MD2 to MD3
Discussion and possible action on approving Cooperative Agreement between Allen and Sharon Bellamy for cleaning out waterway
Discussion and possible action on approving Tillman County Industrial Authority Board member
Discussion and possible action on approving six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 8, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: December 5, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving gravel contract between Myrtha Fisher and Tillman County, SW ¼ of Section 15-T1S-R16
Discussion and possible action on approving gravel contract between Janay Due and Tillman County, SW ¼ of Section 2-T2S-R16W
Discussion and possible action on approving a direct observed therapy contract for FY2005-2006 between the Tillman County Health Department and Morine Peevyhouse.
Discussion and possible action on 2006 holidays for Tillman County
Discussion and possible action on approving Tillman County Industrial Authority Board members
Discussion and possible action on approving transfer of appropriation from Health Department MD2 to MD3
Six-month bid opening at 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 1, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 28, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on appointment of Tillman County Industrial Authority Board Member
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 21, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 21, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Resolution for Right-of-Way, Public Utility and Encroachment Agreement for bridge construction over Deep Red Creek, BRO-171D(088)CO, Job No. 22034, District 3
Discussion and possible action on approving Waterline Installation Request from City of
Davidson to install a waterline located or crossing the county right-of-way between NW ¼
of Sec. 34, 3S, 17W and SW ¼ of Sec. 27, 3S, 17W. Then also NW ¼ of Sec. 27- 3S-
17W and SW ¼ of Sec. 22- 3S- 17W.
Discussion and possible action on approving Dora Ridenour and Danette Rivas as
Requisitioning Officers for Tillman County Health Department.
Discussion and possible action on approving Betty Sheffield and Juanita McBride as Receiving Officers for Tillman County Health Department.
Discussion and possible action on approving transfer of appropriations for Tillman County Health Department, Account MD2 to MD1A.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 17, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 14, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Right-of-Way, Public Utility and Encroachment Agreement for bridge construction over Blue Creek, BRO-171D(087)CO, Job No. 22031, District 3
Discussion and possible action on approving transfer of appropriations for Health Department due to clerical error
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 9, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: November 7, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving going out for six-month bids
Discussion and possible action on approving a direct observed therapy contract for FY2005-2006 between the Tillman County Health Department and Eddie Fry
Discussion and possible action on approving rental service agreement between Tillman County and Cintas
Discussion and possible action on approving Resolution #862, American with Disabilities Grievance Procedures, and make part of the Tillman County Personnel Policy Handbook
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 3, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 31, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Agreement between Tillman County Commissioners, District 2, and the Oklahoma Department of Wildlife Conservation for the purpose of road repair on Hackberry Flat Wildlife Management Area
Discussion and possible action on approving Residential Anti-Displacement and Relocation Assistance Plan for CDBG #11468-04, restoration of courthouse courtroom
Elected Officials Meeting 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 27, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 24, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving a resolution to dispose of one Carolina press, Model No. CP-100, S/N 17045, Inventory #423-001, District 1, by junking
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 20, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 17, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving bridge inspection invoices from Circuit Engineering, District 7
Discussion and possible action on declaring surplus one Carolina press, Model No. CP-100, S/N 17045, District 1
Discussion and possible action on approving the OSU Extension Budget for FY2006
EXECUTIVE SESSION
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 13, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 11, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving a resolution to impose a 911 emergency wireless telephone fee to establish a 911 emergency service, calling for an election and setting the date for approval by voters of Tillman County
Discussion and possible action on approving Oklahoma Historical Society letter of acceptable conditions on restoring courtroom to original design
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 6, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: October 3, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving a contract with Cellular One for Tillman County Health Department for wireless service
Discussion and possible action on approving Programming Resolution for Bridge #24608 over Jack Creek
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 29, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 26, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Revised Five-Year Bridge Plan for Tillman County, Fiscal Year 2005-2009
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 22, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS.
REGULAR MEETING
DATE: September 19, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving conveyance of Warranty Deed for Lot 1, Block 7, Ray’s 4th Addition (720 E. Grand), which was acquired from the City of Frederick to the Community Action Development Center
Discussion and possible action on approving Resolution to request participation in the County Road Machinery and Equipment Revolving Fund
Presentation by John Northup of CED#7 to discuss update of Five Year Plan with County
Commissioners
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 15, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 19, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving conveyance of Warranty Deed for Lot 1, Block 7, Ray’s 4th Addition (720 E. Grand), which was acquired from the City of Frederick to the Community Action Development Center
Discussion and possible action on approving Resolution to request participation in the County Road Machinery and Equipment Revolving Fund
Presentation by John Northup of CED#7 to discuss update of Five Year Plan with County
Commissioners
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 15, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 19, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving conveyance of Warranty Deed for Lot 1, Block 7, Ray’s 4th Addition (720 E. Grand), which was acquired from the City of Frederick to the Community Action Development Center
Discussion and possible action on approving Resolution to request participation in the County Road Machinery and Equipment Revolving Fund
Presentation by John Northup of CED#7 to discuss update of Five Year Plan with County
Commissioners
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 15, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 12, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on Interlocal Agreement between Tillman County Commissioners, District 1, and Town of Manitou
Discussion and possible action on approving Resolution to Execute the Agreement Between Beaver County and Tillman County for Tillman County to purchase a surplus printer for $1.00
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 8, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: September 6, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Oklahoma State Department of Health’s contract for cleaning services and yard maintenance at Tillman County Health Department, Fiscal Year 2005-2006
Discussion and possible action on approving use of the west lawn of the Courthouse on Saturday, September 17, 2005 from 9:00 a.m. to noon for a rest stop for the Cyclone CycleOn Bicycle Ride and Race
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 1, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 29, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve Tillman County General Budget for Fiscal Year 2005-2006
Discussion and possible action to approve requisitioning and receiving officers for Court Clerk
Discussion and possible action to approve requisitioning and receiving officers for County Clerk
Discussion and possible action to approve deeding East 20 feet of Lot 6, Block 58, Tipton Original; and Lot 4, Block 59, Tipton Original, which was acquired through resale, to the Town of Tipton
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 25, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 22, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action to approve obtaining lease agreement between Tillman County Board of Commissioners and City of Frederick for Tillman County Fair Barn
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 18, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 15, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving use of the west lawn of the Courthouse on August 20, 2005 from 9:30 a.m. to 12:00 p.m. for the Southwest Oklahoma Harley Group Fundraiser
Discussion and possible action on District 3 foregoing REAP Application for Covered Parking Area, District 3 Barn, and approving District 1 and District 3 supporting District 2 as lead applicant for REAP Grant Application, Tillman County Fair Barn
Discussion and possible action on available leverage funds, District 2, REAP application for fair barn
Discussion and possible action to approve Frederick Art Council’s request to hold "Arts N Action" Art Show on Courthouse lawn, September 24, 2005
Discussion and possible action on declaring surplus one 1999 Ford Crown Victoria, S/N 2FEFP71W5XX203115, Sheriff’s Department
Discussion and possible action to renew addendum to Canadian County Juvenile Detention contract
Presentation of Conseco Supplemental Insurance
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 11, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 8, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Site Restoration Agreement Former Bell Oil Refinery between Tillman County, City of Grandfield and TPI Petroleum, Inc.
Discussion and possible action to approve sale of property acquired by Tillman County through resale located Tipton Original Block 58, South ½ of Lot 14 and all Lots 15, 16, 17, & 18
Discussion and possible action to approve use of the Tillman County Courthouse’s parking lot for a free healthscreening to be held on Friday, October 28, 2005, sponsored by the Lion’s Club
Discussion and possible action on going out for bid for Fuel Tank Storage Containment Facility at Tillman County District 3 Barn
Presentation of Conseco Supplemental Insurance at 10:00 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 4, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: August 1, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on adopting Project No. 1: Replacing electrical wiring at Tillman County Fair Barn, and Project No. 2: Construction of covered parking area for District 3 Barn for REAP Application as CIP priorities
Discussion and possible action on approving Contributing Partner Agreement (For REAP) between Tillman County Commissioners and City of Grandfield in construction of a covered parking area for the Tillman County Barn located at the District #3 County Barn, Grandfield, Oklahoma
Discussion and possible action on approving Contributing Partner Agreement (For REAP) between Tillman County District #2 and Tillman County District #3 in construction of a covered parking area for the Tillman County Barn located at the District #3 County Barn, Grandfield, Oklahoma
Discussion and possible action on approving Contributing Partner Agreement (For REAP) between Tillman County District #1 and Tillman County District #3 in construction of a covered parking area for the Tillman County Barn located at the District #3 County Barn, Grandfield, Oklahoma
Discussion and possible action on approving Contributing Partner Agreement (For REAP) between Tillman County Commissioners and City of Frederick for replacing electrical wiring at Tillman County Fair Barn, located at District #2, Frederick, Oklahoma
Discussion and possible action on approving Contributing Partner Agreement (For REAP) between Tillman County District #2 and Tillman County District #3 for replacing electrical wiring at Tillman County Fair Barn, located at District #2, Frederick, Oklahoma
Discussion and possible action on approving Bid on County Property, Notice to Sell County Property, Proof of Publication, Transcript of Proceedings and County Deed regarding sale of Frederick Original Block 81, Lots 5-6
Discussion and possible action on approving invoice to Oklahoma Department of Emergency Management for 75% of grant proceeds for preparation of Tillman County Hazard Mitigation Plan
Discussion and possible action on approving Mutual Assistance Agreement between Tillman County and Jackson County
Discussion and possible action on approving Resolution #856 clarifying purchase of safety steel-toed boots for full-time highway employees
Discussion and possible action on approving Fiscal Year 2006 Modification to Alternative to Detention Contract with Office of Juvenile Affairs
Discussion and possible action on approving Waterline Installation Request from Tillman County Rural Water District #1 to install a waterline located or crossing the county right-of-way at NE ¼ of Sec. 25, T2S, R15W crossing roadway with ¾" poly pipe to the SE ¼ Sec. 24 2S 15W; installing water meter for a new home
Discussion and possible action on approving Site Restoration Agreement Former Bell Oil Refinery between Tillman County, City of Grandfield and TPI Petroleum, Inc.
Discussion and possible action on approving letter to Commissioner Loyd Benson of the Oklahoma Transportation Commission regarding Industrial Access Funds
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 28, 2005
____________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 25, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving Tillman County Right-of-Way-Easement request from DEKA Exploration to cross County right-of-way on CREW 178 between NE1/4, Sec. 31, 1S 18 and SW1/4, Sec. 30, 1S 18, at 10:00 a.m.
Discussion and possible action on approving rate increase on housing juveniles from Sac & Fox Nation Juvenile Detention Center, Fiscal Year 2005-2006
Discussion and possible action to approve contract between Tillman County and Comanche County Juvenile Bureau for housing juveniles, Fiscal Year 2005-2006
Discussion and possible action on approving a resolution and 324A claim form for District 2’s reimbursement for funds from ODOT for construction on Griffin Bridge, located 4.0 mi. S. and 1.8 mi. W. of Frederick, CB-171D(090), JP# 22667(04)
Discussion and possible action on approving resolution for disposing of 2002 Dodge Durango, S/N 1B4HR38N22S163921, Inventory #B-310-24 by disposing of by trade, Sheriff’s Department
Discussion and possible action on approving Renewal of Cooperative Agreement Between U.S. Department of Agriculture APHIS-Wildlife Services Oklahoma Department of Agriculture, Food & Forestry and Tillman County
Discussion and possible action to approve contract between Tillman County and Central Oklahoma Youth Services for housing juveniles, Fiscal Year 2005-2006
Discussion and possible action to approve contract between Tillman County and Canadian County Juvenile Detention Center for housing juveniles, Fiscal Year 2005-2006
Elected Officials Meeting 10:30 a.m.
Executive Session
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 21, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 18, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 14, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 11, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving application from Tillman County Treasurer for permission to sell at public auction to the highest bidder Tipton Original, Block 58, South ½ of Lot 14 and all Lots 15, 16, 17, 18, Tipton, Oklahoma (corner of Rosser and SW 2nd Street)
Discussion and possible action on approving contract between Tillman County and Oklahoma Department of Corrections for housing inmates, Fiscal Year 2005-2006
Discussion and possible action on approving Interlocal Agreement between Tillman County and Tillman County Ambulance Service
Discussion and possible action to approve SA&I Form 120B and Addendum for continuation of lease purchase agreement on two 772CH John Deere motor graders, District 1, Bid 1-00
Discussion and possible action on approving Interlocal Agreement between Tillman County and Town of Tipton, Fiscal Year 2005-2006
Discussion and possible action on approving contract between Tillman County Health Department and Head Start program, Fiscal Year 2005-2006
Discussion and possible action on approving corrected cost-per-day contract between Tillman County and EOYS (Woodward County Regional Juvenile Detention Center), Fiscal Year 2005-2006
Discussion and possible action to declare surplus on (1) 2002 Dodge Durango, VIN# 1B4HR38N22F163921, Inventory #B-310-24, Sheriff’s Department
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 7, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: July 5, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action for approving Resolution for all existing lease agreements for Fiscal Year 2005-2006
Discussion and possible action on approving resolution to renew lease agreements through County Road Machinery & Equipment Revolving Fund, Fiscal Year 2005-2006
Discussion and possible action on appointing requisitioning officers and receiving agents
Discussion and possible action on approval of licensing agreement between Tillman County and KellPro for Highway, Fiscal Year 2005-2006
Discussion and possible action on approval of licensing agreement between Tillman County and KellPro for County Clerk, Fiscal Year 2005-2006
Discussion and possible action on approving resolution for District #1’s disposal of Echo Chain Saw, Inventory #330-012, S/N 140531, by junking
Discussion and possible action on approving ODOT Claim Form 324A on County Road and Machinery Equipment Revolving Fund Bid #1-05 belly dump trailer, District #1
Discussion and possible action on approving contract between Tillman County and Oklahoma Department of Corrections, Community Sentencing Division, Fiscal Year 2005-2006
Discussion and possible action on approving an application from Tillman County Treasurer for permission to sell at public auction to the highest bidder: Frederick Original, Block 81, Lots 5 & 6 (409 S. 12th) acquired at resale
Discussion and possible action on approving contract between Tillman County and Cole Pest Control for termite inspection, Fiscal Year 2005-2006
Discussion and possible on renewing service agreement between Tillman County and SimplexGrinnell for maintenance and/or test and inspection services for Tillman County Law Enforcement Center, for Fiscal Year 2005-2006
Discussion and possible action on approval of Interlocal Governmental Cooperation Agreement between Tillman County Sheriff’s Department and the City of Frederick on lease of copier, Fiscal Year 2005-2006
Discussion and possible action on approval of agreement between Tillman County Board of Commissioners and Tillman County E911 Board for office space rental, Fiscal Year 2005-2006
Discussion and possible action to approve SA&I form 120B and Addendum for continuation of lease purchase agreement on two 772 CH John Deere motor graders, District #1, Bid No. 1-05
Discussion and possible action to approve E-911 Budget for Fiscal Year 2005-2006
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 30, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 27, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approval of fifty percent of the estimated available funds for temporary appropriation for lawful current expenses for Fiscal Year 2005-2006 for Tillman County Government
Discussion and possible action on approving updated Tillman County Employee Personnel Policy Handbook
Discussion and possible action on granting permission to the Tillman County Treasurer to invest all available monies of Tillman County in interest bearing accounts
Discussion and possible action on reviewing and approving the financial condition of the Resale Property Fund
Discussion and possible action on resolution increasing employer’s share of contribution to the Oklahoma Public Employees’ Retirement System as required by 74 O.S.920A for County employees
Discussion and possible action on resolution to impose a 911 emergency wireless telephone fee to establish a 911 emergency service, calling for an election and setting the date for approval by voters of the County
Discussion and possible action to approve SA&I Form 120B and Addendum for continuation of lease purchase agreement on two 772 CH John Deere motor graders, District #1, Bid No. 1-00.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 23, 2005
________________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 20, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action for approving Resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma Self-Insurance Fund (Workers’ Compensation Program) FY 2005-2006
Discussion and possible action for approving Resolution to execute the agreement establishing The Association of County Commissioners of Oklahoma Self-Insurance Group (Property and Liability) FY 2005-2006
Discussion and possible action on approval of contract between Tillman County and ROCMND Area Youth Services, Inc., operating the Craig Juvenile Detention Center FY 2005-2006
Discussion and possible action on contract between Tillman County and Jackson County Memorial Hospital for providing ultrasound services for Tillman County Health Department, Maternity Program FY 2005-2006
Discussion and possible action to install 10" waterline as required, i.e., bore or cut, by County Commissioners located or crossing county right-of-way between the NE ¼ of Section 27 and NW ¼ of Section 26, T1S, R19W at 9:30 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 16, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 13, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving license and support agreement with Keller’s Programming Service for Treasurer for Fiscal Year 2005-2006
Discussion and possible action on approval of Interlocal Agreements between Tillman County Commissioners and Southwest Oklahoma Juvenile Center, Comanche County, Oklahoma, and Tillman County Rural Water District #1
Discussion and possible action on contract between Tillman County and Western Plains Youth and Family Services, Inc. at Beckham County Regional Juvenile Detention Center for housing juveniles
Discussion and possible action on declaring for surplus from District 1 Inventory #330-012, Echo Chain Saw, S/N 140531
Discussion and possible action on approving the Resolution for junking an Echo Chain Saw, Inventory #330-010, S/N 124451, which was declared surplus on May 5, 2005
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 9, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: June 6, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on Intergovernmental Agreement between Tillman County and Kiowa County on crushed rock
Discussion and possible action to approve ODOT Lease/Purchase Agreement on Revolving Fund Bid No. 1-05 for 2 Belly Dump Trailers, Districts 1 and 3
Discussion and possible action to approve ODOT Claim No. 324A on Revolving Fund Bid NO. 1-05 for 2 Belly Dump Trailers, Districts 1 and 3
Discussion and possible action on Waterline Installation Request from Ricky Strecker to install a waterline located or crossing the county right-of-way at SE ¼ of Sec. 14, T4S, R14W, ½ mile east of Intersection NS243 and EW194
Discussion and possible action on approval of Interlocal Agreements between Tillman County Commissioners and Great Plains Technology Center, Frederick Public Schools, Grandfield Public Schools, Davidson Public Schools, Chattanooga Public Schools, Tipton Public Schools, Town of Hollister, City of Grandfield, Town of Loveland, Town of Manitou, Town of Davidson, Town of Frederick, and Town of Tipton
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 2, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 31, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action of Board request to seek AG opinion on interpretation of Board of Commissioners’ authority over County right-of-ways
Discussion and possible action on Tillman County Right-of-Way Easement Request from Roy L. Ryan to install waterline, by boring, crossing the County right-of-way between NE 1/4 Sec. 27 and NW 1/4, Sec. 26, T1S, R19W
Discussion and possible action on approval of the original plan sheet for bridge site
BRO-171D(082), District 1
Discussion and possible action on Intergovernmental Agreement between Tillman County and Kiowa County on crushed rock
Discussion and possible action on contract between Tillman County and Eastern Oklahoma Youth Services for housing juveniles
Discussion and possible action to approve ODOT Lease/Purchase Agreement on Revolving Fund Bid No. 1-05 for 2 Belly Dump Trailers, Districts 1 and 3
Discussion and possible action to approve ODOT Claim No. 324A on Revolving Fund Bid NO. 1-05 for 2 Belly Dump Trailers, Districts 1 and 3
Discussion and possible action to approve Programming Resolution for CB Force Account Bridge Location No. 71E1850N2190008, District 2
Discussion and possible action to approve Six-Month Bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 26, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 23, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on tabled Waterline Installation Request from Kenneth Price for Roy L. Ryan to install a waterline located or crossing the County right-of-way between the NE/4 of Sec. 27 and NW/4 of Sec. 26, T1S, R19 WIM
Discussion and possible action on Public Works Project Contract between Oklahoma Department of Corrections and Tillman County
Discussion and possible action on approving contract between Tillman County and Texas County Regional Juvenile Detention Center for housing juveniles
Discussion and possible action on approving contract between Tillman County and Canadian County Juvenile Detention Center for housing juveniles
Discussion and possible action of cell phone contract
Six-Month Bid Opening, 10:00 a.m.
Executive Session
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 19, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 16, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving a sale of property by the Tillman County Treasurer to Danny R. and Sharon Y. Nunley which was acquired by Tillman County through resale, more particularly described as follows: Lots 23 and 24, Tipton Original Block 9
Discussion and possible action on approving contract(s) for Sheriff’s vehicles
Discussion and possible action on interlocal agreement between Tillman County and the City of Frederick for transfer of property in exchange for cancellation of CLEET fees claim
Discussion and possible action on approving the disposing of BMCO BM13 Roller, Serial #843, Inventory #320-008, District 1
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 12, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 9, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action between Ruben Lopez and Tillman County Commissioners on purchase of Lots 13, 14, 15 and 16, Block 8, Stout’s Addition to the Town of Frederick, Oklahoma, according to the recorded plat thereof
Discussion and possible action on approving Circuit Engineering District #7 to perform Resident Engineer services on bridge site BRO-171D(084)CO, District 2
Discussion and possible action on declaring for surplus from District 1 Inventory #330-010, Echo Chain Saw, S/N 124451
Discussion and possible action on allowing the Frederick Public Schools to use the Courthouse parking lot on Saturday, May 14th for the 5th Annual Bomber Power Lift-a-Thon.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 5, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: May 2, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action for approving Juvenile Detention Services Agreement between SAC and FOX Nation and Tillman County
Discussion and possible action on Resolution #841 for disposing of SIG SAUER P-220 firearm, Sheriff’s Department
Discussion and possible action on approving Resolution #842 for allowing Kenny Colyer to retain firearm upon retirement per Title XIX, Section 554, OK ST
Discussion and possible action on approving Right-of-Way, Public Utility and Encroachment Agreement for BRO-171D-(082)CO, Job No. 21413(04), Otter Creek Bridge Site in District 1, Resolution #843
Discussion and possible action to go out for six-month bids
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 28, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 25, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Larry Love of Love Insurance to make insurance presentation at 9:15 a.m.
Discussion and possible action on approval of lease purchase agreement between Tillman County and Warren Cat, District 1, for motor graders, Bid #08-04
Discussion and possible action for approval of copier lease for Sheriff’s Department
Discussion and possible action on Interlocal Agreement between Tillman County Sheriff’s Department and City of Frederick Police Department for copier lease
Discussion and possible action for approval of contract with AGM Telecom for inmate phone system
Discussion and possible action on approving application for permission to sell at public auction to the highest bidder: Tipton Original, Block 9, Lots 23 and 24 (400 Blk of NW 3rd)
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 21, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 18, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving resolution for implementing reward program for information leading to arrest and conviction of persons involved in illegal trash dumping
Discussion and possible action on appointing Charles Witt to the E-911 Board representing District #3
Ben Rempe of Martin Marietta to make presentation at 10:00 a.m.
Discussion and possible action on Waterline Installation Agreement for domestic water line between Tillman County and Peter Vanderlaan on SW1/4 1-2S-19W and NW1/4
14-2S-19W.
Discussion and possible action of right of way easements
Elected Officials Meeting 10:30 a.m.
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 14, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
AGENDA
COUNTY COMMISSIONERS MEETING
NOTICE OF MEETING
TILLMAN COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
DATE: April 11, 2005
TIME: 9:00 A.M.
PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA
PERSON FILING NOTICE: CHAIRMAN OF THE BOARD
AGENDA:
READING AND APPROVAL OF MINUTES
PROCESSING REGULAR PURCHASE ORDERS
ANY NEW BUSINESS
CITIZENS TO BE HEARD
Discussion and possible action on approving application from County Treasurer to sell at public auction to the highest bidder: Sanders 1st Addition, Block 4, Lots 1-2 (521 N. 7th, Frederick, OK 73542)
Discussion and possible action on accepting resignation from Glynn Weaver’s service on 911 Board
Discussion and possible action on Memorandum of Agreement between Tillman County and Oklahoma State Historical Society on restoration of Tillman County Courthouse Courtroom to original plan
FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 7, 2005
___________________________________________
Jerri Boyd, COUNTY CLERK
