TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        FEBRUARY 27, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the amount of $2,400.00 to replace the stove at the LEC

 

Discussion and possible action to approve Resolution to reappoint Randy Hasley to serve on the Tillman County E-911 Board, term ending February, 2020

 

Discussion and possible action to approve Oklahoma Department of Transportation Federal Emergency Relief Project Damage Statement, FHWA Disaster #OK15-1, Route #7106C, Dist. 1

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and City of Chattanooga

 

Discussion and possible action to approve Agreement between Tillman County and Sherry Wynn for cleaning services

 

Discussion and possible action to approve Agreement between Tillman County and Oklahoma Department of Transportation for lease-purchase of one (1) 2017 John Deere 210GLC Excavator purchased through the County Road Machinery and Equipment Revolving Fund, Dist. 3

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to C.L. Boyd Co., Inc. in the amount of $197,737.36 for one (1) 2017 John Deere 210GLC Excavator, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 23, 2017.

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        FEBRUARY 21, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution to require road user maintenance agreement for all wind farm development and construction

 

Discussion and possible action to approve Resolution for Interlocal Agreement between Tillman County and Cotton County for sale of one (1) 1995 John Deere 644G Loader

 

Discussion and possible action to approve Agreement between Tillman County and U.S. Army Garrision/IMCOM, Fort Sill, for mutual aid fire support

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 16, 2017.

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        FEBRUARY 13, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to declare surplus one (1) 2004 John Deere 200C LC Excavator, Inv. 356-002, Dist. 3

 

Discussion and possible action to declare surplus one (1) 1995 John Deere 644G Loader, Inv. 345-005, Dist. 2

 

Discussion and possible action regarding Hazard Mitigation Plan

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 9, 2017.

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        FEBRUARY 6, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution in support of Tillman County City of Frederick Hospital Authority

 

Discussion and possible action to approve Lease Agreement between Tillman County and Oklahoma Office of Management Enterprise Services on behalf of Oklahoma Department of Corrections for office space rental 

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to SBC Consulting Engineers in the amount of $18,300.00 for utility reimbursement, Project # CIRB-171C(127)RB, State Job # 25486(07), Baseline Road Project, Phase I

 

Discussion and possible action to approve Purchase Contract between Tillman County and Oklahoma Department of Transportation for one (1) 2017 John Deere 624K II 4WD Loader purchased on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 1

 

Discussion and possible action to approve Purchase Contract between Tillman County and Oklahoma Department of Transportation for one (1) 2017 John Deere 624K II 4WD Loader purchased on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 2

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 2, 2017.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JANUARY 30, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Sales Contract between Tillman County Assessor and Randall Reilly LLC for UCC subscription access

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Mitchaell B. Jones and Lorrie L. Jones in the amount of $10.00, properties as follows: Adams Addition, Block 11, Lot 2

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Feliciano Ramos in the amount of $20.00, properties as follows: Holloman Addition, Block 20, W/2 of Lot 8 and the N 100’ of Lots 9-10

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to Garcia Construction in the amount of $56,191.36 for utility reimbursement, Project # CIRB-271C(002)RB, State Job # 28689(07), Baseline Road Project, Phase II

 

Discussion and possible action to approve Supplemental and Modification Agreement between Tillman County and Oklahoma Department of Transportation, Project #CIRB-271C(002)RB, State Job #28689(04)(05)(06)(07), Baseline Road Project, Phase II

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 26, 2017.

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JANUARY 23, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M. Meeting with Mr. Jeff Woody, ODOC Probation & Parole Office Southwest District Supervisor, regarding office rental

 

Discussion and possible action to approve Annual Commissary Report submitted by Sheriff

 

Discussion and possible action to allow Frederick Chamber of Commerce to use Courthouse grounds for event promotion signage

 

Discussion and possible action to cancel Bid#1-2017          

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 19, 2017.

 

_________________________

Cacy Caldwell, County Clerk

 

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JANUARY 17, 2017

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

9:15 A.M. Elected Officials/Department Heads Risk Assessment meeting

 

Discussion and possible action to approve FY2017 Emergency Management Program Grant Contractual Agreement between Tillman County and Oklahoma Department of Emergency Management

 

Discussion and possible action to approve Lease Purchase Agreement between Tillman County and Progressive Windows for windows in the amount of $31,341.40, Bid #6-2016

 

Discussion and possible action to approve Purchase Contract between Tillman County and Oklahoma Department of Transportation for one (1) 2017 John Deere 210GLC Excavator purchased on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 15, 2017.

 

_________________________

Cacy Caldwell, County Clerk

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        DECEMBER 27, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Eastern Oklahoma Youth Services, Pittsburg County, for juvenile detention services, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and Eastern Oklahoma Youth Services, Woodward County, for juvenile detention services, FY 2017

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Lee Farms, Inc. for gravel purchases, calendar year 2017 

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Lee Farms, Inc. for clay purchases, calendar year 2017

 

Discussion and possible action to approve Contract & Agreement between Tillman County and JTL Farms for clay purchases, calendar year 2017

 

Discussion and possible action to approve Lease Agreement between Tillman County and Tillman Producers Coop for repeater tower space, calendar year 2017

 

Discussion and possible action to approve to approve Resolution approving Application for Permit submitted by Oklahoma Natural Gas Company, SW/4-5-T2S-R17W, Dist. 3

 

Discussion and possible action to approve Resolution reappointing Dwight Parker to the Tillman County Emergency Medical Service Board, term ending January 1, 2021

 

Discussion and possible action to approve Resolution reappointing Jeff Patterson to the Tillman County Emergency Medical Service Board, term ending January 1, 2021

 

Discussion and possible action to approve Resolution for Election Board expense reimbursement

 

Discussion and possible action to elect Tillman County Board of Commissioners Chairman, effective January 1, 2017

 

Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman, effective January 1, 2017

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

TILLMAN COUNTY

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        DECEMBER 19, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 15, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        DECEMBER 12, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

9:30 A.M. – Meeting with ASCOG Representative Steve Kelley regarding Transportation Investment Generating Economic Recover (TIGER) Grants and Southwest Oklahoma Regional Transportation Planning Organization (SORTPO)

 

Discussion and possible action to bring from table and award Six Month Bids & Twelve Month Ballot Printing Bids

 

10:00 A.M. – Discussion with John McElroy regarding CIG Grant and letter of support

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 8, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        DECEMBER 5, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve Interlocal Agreement between Tillman County E-911 and Tillman County Sheriff Department for dispatching services, FY2017

 

10:30 A.M. Bid Opening: Six Month Bids & Twelve Month Ballot Printing Bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 1, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

 

 

 

 

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        NOVEMBER 28, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. Risk Assessment Meeting

 

Discussion and possible action to donate property to the Tillman County Historical Society

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and City of Frederick for conveyance of real property

 

Discussion and possible action to reappoint Mary Hasenmyer to serve as Trustee of the Tillman County-City of Frederick Hospital Authority, term ending December 1, 2019

 

Discussion and possible action to reappoint Payton Sherman to serve as Trustee of the Tillman County Industrial Authority, term ending December 4, 2019

 

Discussion and possible action to reappoint Phillip Ratcliff to serve as Trustee of the Tillman County Industrial Authority, term ending December 4, 2019

 

Discussion and possible action to appoint Jason Treadwell to serve as Trustee of the Tillman County Industrial Authority, term ending December 4, 2019

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 18, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        NOVEMBER 7, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve Resolution to dispose equipment, District 3

 

Discussion and possible action to approve 2017 Tillman County Holidays

 

Discussion and possible action to approve 2017 Schedule of Regular Meetings

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 3, 2016, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        OCTOBER 31, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to bring from table action regarding drug and alcohol testing facilities

 

Discussion and possible action to approve FY2016 Schedule of Federal Awards

 

Discussion and possible action to approve FY2016 Schedule of State Awards

 

Discussion and possible action regarding County Travel Policy

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 28, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        OCTOBER 24, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

9:15 A.M. Meeting with Combined Insurance representative Melissa O’Brien

 

Discussion and possible action to file for extension on FEMA Site, Disaster #4222

 

Discussion and possible action regarding drug and alcohol testing facilities

 

Discussion and possible action to enter into Executive Session in accordance with 25 O.S. § 307 (B) (1): Highway Districts 123, Administrative Assistant

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 20, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        OCTOBER 17, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to Garcia Construction in the  amount of $110,663.14, Project # CIRB-271C(002)RB, JP#28689(07), Baseline Road Phase II

 

Discussion and possible action to approve Contract & Agreement between Tillman County and JPL Farm & Ranch Inc. for clay purchases, FY 2017

 

Discussion and possible action to go out for 6-month bids and 12-month ballot printing bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 13, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        OCTOBER 10, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to appoint Matt Gray as Requisitioning Agent and Joseph Ducheneaux as Receiving Agent, Assessor’s Office

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 6, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        OCTOBER 3, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COUNTY COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #6-2016

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 29, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        SEPTEMBER 26, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          OSU EXTENSION OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #6-2016

 

Discussion and possible action to submit letter to Oklahoma State Department of Health in support of the EMRA being formed by Tillman County EMS and City of Frederick

 

Discussion and possible action to approve and submit to ODOT Federal Emergency Relief Project Damage Statement, Federal Project # ERSTP-271C(036)ER, Dist. 3

 

Discussion and possible action to approve Resolution to participate in the County Road Machinery and Equipment Revolving Fund, FY 2017

 

10:00 A.M. Annual Jail Inspection to be performed at the LEC

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 22, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        SEPTEMBER 19, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to update CIP 5-year plan

 

10:00 A.M. Bid Opening: Bid #6-2016, Window Replacement, Courthouse

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 15, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        SEPTEMBER 12, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to review written quotes and award project for pile driving, Brush Creek Bridge, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 8, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        SEPTEMBER 6, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve and execute a Permit to Conduct Geophysical Operations request from Waggoner Osborne Land Services on S 115’ of Lots 9-12, Block 11, Hollister Original

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Dan Elsener on the NW/4-1-T2S-R19W, Dist. 2

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 1, 2016.

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 29, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Tillman County General Fund Budget, FY 2017

 

Discussion and possible action to approve Emergency Management Grant Program Sub-Grant Agreement between Tillman County and the Oklahoma Department of Emergency Management, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and CommunityWorks LLC at Cleveland County for juvenile detention services, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and CommunityWorks LLC at Pottawatomie County for juvenile detention services, FY 2017

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to Gonzalez de la Garza for utility reimbursement in the amount of $6,038.75, Project: CIRB-271C(002)RB, State Job #28689(07), Baseline Road Phase II

 

Discussion and possible action to approve 12-month bridge inspection invoices from CED #7

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Schedule of Federal Awards Report, FY 15-16

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Schedule of State Assistance Report, FY 15-16

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Financial Statement, FY 15-16

 

Discussion and possible action to approve Agreement between Tillman County and Terry Duncan for chipper operating

 

Discussion and possible action to go out for bids for window replacement, Courthouse

 

10:00 A.M. Bid Opening: Bid #4-2016, Pile Driving, Brush Creek Bridge, Dist. 3

 

10:30 A.M. Bid Opening: Bid #5-2016, Bridge Materials, Brush Creek Bridge, Dist. 3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 25, 2016.

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 22, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M. Meeting with Colonial Life representative

 

Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and Oklahoma Department of Corrections for correctional services, FY 2017

 

Discussion and possible action to approve Tillman County General Fund Budget, FY 2017

 

Discussion and possible action to select project for 2017 REAP Grant, Dist. 123

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to Garcia Construction for utility reimbursement in the amount of $175,037.70, Project: CIRB-171C(127)RB, State Job #25486(07), Baseline Road Phase I

 

Discussion and possible action to approve Resolution to appropriate adjusted balance of FY15-16 Reserve POs, Highway Fund

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 18, 2016.

 

 

_________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 15, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 AM: Elected Officials/Department Heads Risk Assessment and Budget meeting

 

Discussion and possible action to approve E-911 Budget, FY 2017

 

Discussion and possible action to approve Disaster Emergency Proclamation

 

Discussion and possible action to allow Frederick Chamber of Commerce use of Courthouse grounds and restrooms on Saturday, November 5 for its annual Cotton Festival

 

Discussion and possible action to approve Agreement between Tillman County and OSU CLGT for software and support, FY 2017

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Jeffery and/or Eduarda Cunningham in the amount of $10.00, properties as follows: Grandfield Original, Block 20, Lot 6

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Donny B. Lindsey in the amount of $40.00, properties as follows: Stout’s South Addition, Block 28, Lots 9-12

 

Discussion and possible action to approve Resolution to appropriate adjusted balance of FY15-16 Reserve PO, DOC Fund

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to Garcia Construction for utility reimbursement in the amount of $75,704.37, Project: CIRB-171C(127)RB, State Job #25486(07), Baseline Road Phase I

 

Discussion and possible action to go out for bids for pile driving and beam placement, Brush Creek Bridge, Dist. 3

 

Discussion and possible action to go out for bids for bridge materials, Brush Creek Bridge, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 11, 2016.

 

 

_________________________

Cacy Caldwell, County Clerk

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 8, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking, one (1) Xerox Fax/Printer, Inv. 218-1, Sheriff Dept.

 

Discussion and possible action to approve Resolution to lapse the adjusted balance of FY15-16 Reserve Purchase Orders, General Fund

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 4, 2016.

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 1, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking, Sheriff Dept.

 

Discussion and possible action to approve Agreement between Tillman County and ROCMND Area Youth Services, Craig County Juvenile Detention Center, for juvenile detention services, FY 2017

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Vanessa Torres and Brian Jones in the amount of $70.00, properties as follows: Doneghy Addition, Block 14, Lots 15-21

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Leo and Rachel Noyola in the amount of $60.00, properties as follows: Frederick First Addition, Block 29, North 70’ of Lots 17-19; Gosnell Tracts, W 140’ of M 50’ of S/2 AND W 140’ of S 50’ of Tract 5; Frederick Original, Block 85, S 50’ of N 100’ of Lots 35-39

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 28, 2016.

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JULY 25, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:45 A.M. – Discussion regarding proposed Contract between Tillman County and Veritical Bridge Development II LLC

 

Discussion and possible action to approve Contract between Tillman County and Vertical Bridge Development II LLC

 

Discussion and possible action to bring from table and update and Future STP Project list and submit to CED #7

 

Discussion and possible action to approve Agreement between Tillman County and Comanche County for juvenile detention services, FY 2017

 

Discussion and possible action to approve Cooperative Extension Service Agreement between Oklahoma State University and the Board of County Commissioners of Tillman County, FY 2016

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Michael Garza in the amount of $40.00, properties as follows: City Park Addition, Block 15, Lot 1, 3-8, 10; and, Ray’s Subdivision, Tract 7

 

Discussion and possible action to re-appoint Ray Walker to serve on the Board of Trustees of the Southwest Rural Development Authority, term ending July 31, 2020

 

Discussion and possible action to approve Domestic Water Line Installation Request from Melissa Lamar, crossing CR NS226 between SE/4-2-T1S-R17W and SW/4-1-T1S-R17W

 

10:30 A.M. - Discussion and possible action to enter into Executive Session in accordance with O.S. 25 § 307 (B) (1), Highway Districts 123: Road Foremen

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 21, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 18, 2016

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and update Future STP Project list and submit to CED #7

 

Discussion and possible action to bring from table and approve Resolution to declare County owned real property surplus, property description: 9.6 acre tract in NE/4-13-T2S-R18W

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658700 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658800 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658900 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to approve Resolution to renew Lease Agreement #865900 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Ricky Hill for building maintenance, FY 2017

 

Discussion and possible action to approve Utility Relocation Agreement between Tillman County and Tillman County RWD #1, Project # CIRB-271C(002)RB, Job Piece #28689, Base Line Road Project

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 14, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 11, 2016

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Extension of Interlocal Agreement between Tillman County LEC and Oklahoma Department of Corrections for correctional services, FY 2016

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and State of Oklahoma Office of Juvenile Affairs for support and work on SWOJC, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and Western Plains Youth & Family Services, Inc. for juvenile detention services, FY 2017

 

Discussion and possible action to update Future STP Project list and submit to CED #7

 

Discussion and possible action to allow Frederick Arts & Humanities Council use of the Courthouse grounds Saturday, September 17, 2016 for its annual Arts n’ Action event

 

Discussion and possible action to approve Resolution to declare County owned real property surplus, property description: 9.6 acre tract in NE/4-13-T2S-R18W

 

Discussion and possible action to approve Resolution assessing an Occupational Tax in accordance with 37 O.S. § 554.2

 

Discussion and possible action to approve Resolution to cancel FY15-16 Reserve Purchase Orders, General Fund

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 7, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JULY 5, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M.  Meeting with Colonial Life Insurance representatives Tracy Thomas and Dave Meyers

 

Discussion and possible action to approve Agreement between Tillman County and Tillman County EMS for inmate ambulance transportation, Sheriff Dept., FY 2017

 

Discussion and possible action to approve FY 2017 Contract Renewals between Tillman County and LeadsOnline, InterAct, Simplex Grinnell, Great American Financial, R.K. Black, Farmers & Merchants Bank, U.S. Cellular, and VistaCom, Sheriff Dept.

 

Discussion and possible action to approve Agreement between Tillman County and Texas County Commissioners for juvenile detention services, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and KellPro, Inc. for software, licensing fees and support, County Clerk’s Office, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and KellPro, Inc. for software, licensing fees and support, County Commissioner’s Office, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County and KellPro, Inc. for software, licensing fees and support, County Treasurer’s Office, FY 2017

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Oklahoma Department of Agriculture, Food, and Forestry, Wildlife Services Division for wildlife damage management activities, FY 2017

 

Discussion and possible action to approve Resolution to renew lease-purchase agreements between Tillman County and Oklahoma Department of Transportation, County Road Machinery and Equipment Revolving Fund, FY 2017

 

Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking of one (1) APC Battery Backup, Inv. #238-6, County Clerk

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June  30, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JUNE 27, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. Meeting with CED #7 Representative Brad Coalson regarding bridge inspections

 

Discussion and possible action to approve bridge inspection invoices from CED #7

 

Discussion and possible action to approve Resolution appointing Bryant Ferris to complete the unexpired term of L.A. Todd as member of the Tillman County Fair Board

 

Discussion and possible action to approve Resale Budget, FY 2017

 

Discussion and possible action to approve Amended Agreement between Tillman County Health Department and Tillman Memorial Hospital for x-ray services, FY 2017

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to CED #7 for utility reimbursement in the amount of $6,038.75, Project: CIRB-171C(127)RB, State Job #25486(07), Baseline Road Phase I

 

Discussion and possible action to approve FY2017 Contract Agreements with Thyssenkrupp Elevator and Cintas Corporation, Courthouse

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and Comanche County for the mutual benefit of each party to provide any agreeable assistance in road construction and maintenance, FY 2017

 

Discussion and possible action to approve FY 2017 Interlocal Agreements between Tillman County and the following municipalities: City of Frederick; City of Grandfield; Town of Tipton; Town of Davidson; Town of Manitou; Town of Loveland; Town of Hollister; Tillman County RWD #1

 

Discussion and possible action to approve FY 2017 Interlocal Agreements between Tillman County and the following schools: Frederick Public Schools; Grandfield Public Schools; Tipton Public Schools; Davidson Public Schools; Chattanooga Public Schools; Great Plains Technology Center

 

Discussion and possible action to request from Tillman County Excise Board for temporary appropriations for FY 2016-2017

 

Discussion and possible action to close out FY 2015-2016

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June  23, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JUNE 20, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and Oklahoma Department of Corrections for correctional services, FY 2017

 

Discussion and possible action to approve Resolution to execute Agreement establishing the Association of County Commissioners of Oklahoma Self-Insured Group and electing payment option, FY 2017

 

Discussion and possible action to approve the contract between Tillman County and Muskogee Youth Services

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 16, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JUNE 13, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Six Month Bids

 

Discussion and possible action to appoint Mike Burton as Receiving Agent, Sheriff /DOC/Dispatch

 

Discussion and possible action to bring from table and approve FY 2017 Contract for Detention Transportation Services between Tillman County and State of Oklahoma Office of Juvenile Affairs

 

Discussion and possible action to approve Agreement between Tillman County and Canadian County Juvenile Detention Center for juvenile detention services, FY 2017

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Lee Farms Inc. for clay purchases, FY 2017

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 9, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JUNE 6, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Creek County Juvenile Detention Center for juvenile detention services, FY 2017

 

Discussion and possible action to appoint Ronnie Adams as Receiving Agent, Courthouse

 

10:30 A.M. Bid Opening: Six Month Bids

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 2, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        MAY 31, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution for disposing of equipment by junking one (1) OkiData Microline 491 Printer, Dist. 1

 

Discussion and possible action to approve Resolution to execute Agreement establishing the Association of County Commissioners of Oklahoma Self-Insured Fund and electing payment option, FY 2017

 

Discussion and possible action to approve Resolution to renew Lease-Purchase Agreements between Tillman County and BancFirst for two (2) 2015 John Deere 672G Motor Graders, Dist. 1

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 26, 2016.

 

________________________

Cacy Caldwell, County Clerk

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        MAY 23, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M. Discussion with Department Heads regarding Courthouse maintenance

 

Discussion and possible action to bring from table to allow Passport Health of Oklahoma to provide an On-Site Clinic at the Courthouse

 

Discussion and possible action to appoint Marisa Guerra and Danette Rivas as Requisitioning Agents, Health Department

 

Discussion and possible action to appoint Kallie Clemmer and Jamie LaCourse as Receiving Agents, Health Department

 

Discussion and possible action to approve Contract Renewal between Tillman County Health Department and Stanley Systems, Inc. for copier lease, FY 2017

 

Discussion and possible action to approve Contract Renewal between Tillman County Health Department and Cintas Corporation for cleaning supplies, FY 2017

 

Discussion and possible action to approve Contract between Tillman County Health Department and Jimmy’s Lawn Care for grounds maintenance and landscaping, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Cole Pest Control for monthly post control treatment, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Professional Counseling Solutions for office rental, FY 2017

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Memorial Hospital for x-ray services, FY 2017

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 19, 2016.

 

________________________

Cacy Caldwell, County Clerk

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        MAY 16, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table to allow Passport Health of Oklahoma to provide an On-Site Clinic at the Courthouse

 

Discussion and possible action to approve Resolution entering Contract Agreement with Oklahoma Cooperative Circuit Engineering Districts Board for certain road and bridge construction projects

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 12, 2016.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        MAY 9, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M. Presentation by Jay Sharp regarding Tillman County Trade Days

 

Discussion and possible action to allow Passport Health of Oklahoma to provide an On-Site Clinic at the Courthouse

 

10:30 A.M. Bid Opening: Bid#3-2016, Used Pickup, Assessor Office

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 5, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        MAY 2, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the amount of $8,542.00 to pay for a new hot water heater for DOC cells at the LEC

 

Discussion and possible action to approve Utility Relocation Agreement between Tillman County and  Tillman County Rural Water District #1, Project #CIRB-171C(127RB), State Job #25486(04), Baseline Road Project

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 28, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        APRIL 25, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table action to go out for bids for used chipping equipment, Dist. 2

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the amount of $4,215.52 to pay for plumbing repairs at the LEC

 

Discussion and possible action to approve Autoclave Agreement between Tillman County Health Department and MMG Frederick Medical Clinic for instrument sterilization

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to CED #7 for Utility Reimbursement in the amount of $9,795.07, Base Line Road Project, Phase I

 

Discussion and possible action to approve ODOT 324a Claim Form for payment to CED #7 for Utility Reimbursement in the amount of $10,711.25, Base Line Road Project, Phase II

 

Discussion and possible action to go out for bids for six month bids

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 21, 2016.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        APRIL 18, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table Bid #1-2016

 

Discussion and possible action to approve Agreement between Tillman County and Sac and Fox Nation for juvenile detention services, FY 2017

 

Discussion and possible action to approve Resolution to appoint a representative to the ASCOG Board of Trustees, term June 16, 2016 – May 31, 2017

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Keith Kubitz, location: S/2 SW/4-34-T3S-R18W, Dist. 2

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Clemente and Margaret Rodriguez in the amount of $20.00, property as follows: Frederick Original, Block 11, Lots 27-28

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Ethan Hale in the amount of $10.00, properties as follows: Ray’s 2nd Addition, Block 4, Lot 12

 

Discussion and possible action to go out for bids for one (1) used pickup, Assessor Office

 

Discussion and possible action to go out for bids for used chipping equipment, Dist. 2

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 14, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        APRIL 11, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. – Elected Officials meeting to discuss Risk Assessment and possible changes to Personnel and Drug/Alcohol Testing policies

 

Discussion and possible action to update Personnel Policy

 

Discussion and possible action to update Drug & Alcohol Testing Policy

 

Discussion and possible action to go out for bids for one (1) used pickup, Assessor Office

 

10:30 A.M. – Bid Opening: Bid #2-2016, Metal Building & Slab, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 7, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        APRIL 4, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #1-2016

 

Discussion and possible action to allow Goodwill to use Courthouse parking lot on June 4

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 31, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        MARCH 31, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

 

Discussion and possible action to bring from table and award Bid #1-2016, Metal Building, Dist. 1

 

Discussion and possible action to go out for bids for metal building and slab, Dist. 1

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 28, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        MARCH 28, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

10:30 A.M. Bid Opening: Bid #1-2016, Metal Building, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 23, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        MARCH 21, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement Renewal with LeadsOnline for investigative software, Sheriff Dept.

 

Discussion and possible action to approve Agreement Renewal with Mentalix for annual maintenance on digital fingerprint machine, Sheriff Dept.

 

Discussion and possible action to approve Memorandum of Agreement between the Commissioners, Dispatch Centers, and Emergency Management Offices of Tillman and Comanche Counties, Chattanooga Volunteer Fire Department, and Frederick Fire Department regarding dispatching procedures of the Chattanooga Volunteer Fire Department

 

Discussion and possible action to submit to Oklahoma Emergency Management an extension request for Hazard Mitigation Plan Grant DR1985;OK#10

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 17, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 14, 2016

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Jimmy L. Harper in the amount of $20.00, properties as follows: Stout’s South Addition, Block 25, Lots 1-2

 

Discussion and possible action to approve Utility Relocation Agreement between Tillman County and Southwest Rural Electric Association, Project # CIRB171C(127)RB, State Job # 25486(04), Baseline Road Phase I

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 10, 2016

 

________________________

Cacy Caldwell, County Clerk

ILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 7, 2016

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action on entering executive session to discuss the position of Commissioners Administrative Assistant

 

Discussion and possible action on bridge inspection reports from Brad Coalson with CED 7

 

Discussion and possible action on Memorandum of Understanding Concerning Critical Findings, Load Postings, & Bridge Closing recommendations with the Oklahoma Department of Transportation

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 3, 2016

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 22, 2016

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Arthur Ochsner on the NE/4-33-T2S-R14W, Dist. 3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 18, 2016.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 16, 2016

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:00 A.M. Fair Board Elections

 

Discussion and possible action to approve Agreement between Tillman County and Prodigy Solutions, Inc. for inmate telephone service, Sheriff Department

Discussion and possible action to approve Contract between Tillman County and Prodigy Solutions, Inc. for commissary software, hardware and fulfillment, Sheriff Department

Discussion and possible action to submit application to OCCEDB requesting ETR funds to advance construction of District 3 FEMA approved projects

Discussion and possible action to enter into ETR fund Contract Agreement with OCCEDB to advance construction of District 3 FEMA approved projects

Discussion and possible action to allow Frederick Main Street use of Courthouse parking lot and grounds April 22 and 23

Discussion and possible action to go out for bids for one (1) Metal Building and Slab, Dist. 1

Discussion and possible action on a cooperative agreement between Tillman County and Fred and Terry Wyatt legal description as follows: N/2 of Block 5, Hollister Addition to the town of Hollister. Purpose of stock piling aggregate materials

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 11, 2016.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        FEBRUARY 8, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking: one (1) Windsor Merit 1500 Buffer, Inv. 432-3; and one (1) Tri-Star Vacuum Sweeper, Inv. 432-1, County Clerk

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 4, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        FEBRUARY 1, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to declare surplus and sell at CED auction March 11-12, 2016: one (1) 2011 Vermeer BC1000XL Brush Chipper, Serial #IVRY98B1016527, Inv. #325-002

 

Discussion and possible action to appoint Marisa Guerra as Requisitioning Agent, Health Dept.

 

Discussion and possible action to approve Resolution requesting emergency funds from County Road Machinery & Equipment Revolving Fund, Dist. 3  

 

Discussion and possible action to approve Resolution to hold Fair Board Election on February 16, 2016 at 9:00 A.M.

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 28, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JANUARY 25, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution calling for and holding an Election in Tillman County, for the purpose of submitting to the registered qualified electors thereof, the question of whether the Retail Sale of Alcoholic Beverages by the Drink for On-Premises Consumption will be authorized within Tillman County

 

Discussion and possible action to approve Resolution certifying that no federal funding will be used to complete Project # CIRB-271C(002)RB, State  Job Piece # 28689(04), Baseline Road Project

 

Discussion and possible action to approve Agreement between Oklahoma Department of Emergency Management and Tillman County for the FY 16 Emergency Management Program Grant

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 21, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JANUARY 19, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve ODOT 324a Claim Form in the amount of $7,040.00 payable to CED#7 for Right-of-Way Staking, Base Line Road Project

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking one (1) HP Computer, Inv. 238-014, Dist. 3

 

Discussion and possible action to approve Title Sheet for Base Line Road Project, Phase 1

 

Discussion with representatives from Tillman County EMS Board regarding funding issues

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January14, 2016.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JANURAY 11, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. – Elected Officials Meeting regarding Risk Assessment and Administrative Leave

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the amount of $4,917.00 to pay for contract with Southern Folger for inspection of and possible repair to jail doors at the LEC

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking five (5) Mobile Vision in-car video systems, Inv. #613-001, 613-002, 613-003, 613-004, 613-005, Dist. 3

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to ICW, LLC in the amount of $30.00, properties as follows: Gosnell Addition, Block 16, Lots 8-9 and the S/2 of Lot 10

 

Discussion and possible action to approve Disaster Emergency Proclamation

 

10:00 A.M. Discussion with Chattanooga Fire Department regarding dispatching issues

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 7, 2016.

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JANUARY 4, 2016

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to elect Tillman County Board of Commissioners Chairman

 

Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 30, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        DECEMBER 21, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment, District 3

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment, District 3

 

Discussion and possible action to enter into Executive Session in accordance with O.S. 25 § 307 (B) (1), Highway Districts 123: Administrative Assistant

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 17, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        DECEMBER 14, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the amount of $3,141.80 to pay for replacement dry sprayer at the LEC

 

Discussion and possible action to approve amended Public Works Project Contract between Tillman County Health Department and Oklahoma Department of Corrections for offender workers, FY 2016

 

Discussion and possible action to approve Resolution appointing Marvin Huff to the Tillman County Industrial Authority to complete the unexpired term of John Simon ending December 4, 2017

 

Discussion and possible action to bring from table and award Six Month Bids and Twelve Month Ballot Printing Bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 10, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        DECEMBER 7, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:00 A.M. Review Bridge Inspections with CED #7 Representative Brad Coalson

 

Discussion and possible action to approve Bridge Inspection claims

 

Discussion and possible action to appoint Kim Buckner as Requisitioning Agent and Barbara Gray as Receiving Agent, District 123

 

Discussion and possible action to approve Resolution re-appointing Levi Krasser to the Tillman County Industrial Authority, term ending December 4, 2018

 

Discussion and possible action to approve Lease Agreement between Tillman County and Tillman Producers Coop for repeater tower space, calendar year 2016

 

Discussion and possible action to approve and submit ODOT 324a Claim Form for payment to CED #7 for Right-of-Way Acquisition and Damages Reimbursement, Base Line Road Project

 

10:30 A.M.  Bid Opening: Six Month Bids & Twelve Month Ballot Printing Bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 3, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        NOVEMBER 30, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution re-appointing Mike Suiter to the Tillman County-City of Frederick Hospital Advisory Board, term ending December 1, 2018

 

Discussion and possible action to approve Resolution re-appointing John Hester to the Tillman County Industrial Authority, term ending December 4, 2018

 

Discussion and possible action to approve Resolution re-appointing Jack Killebrew to the Tillman County Industrial Authority, term ending December 4, 2018

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 23, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        NOVEMBER 23, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 19, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        NOVEMBER 16, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve 2016 Tillman County Holidays

 

Discussion and possible action to approve 2016 Schedule of Regular Meetings

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 12, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        NOVEMBER 9, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to appoint Heath Weber as Receiving Agent, replacing Gary Disbrow, Sheriff Department

 

Discussion and possible action to approve Agreement between Tillman County and Muskogee Youth Services for juvenile detention services, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Oklahoma Juvenile Justice Services, Inc.  for juvenile detention services, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Texas County Juvenile Detention Center for juvenile detention services, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Osage County Juvenile Detention Center for juvenile detention services, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Creek County Juvenile Detention Center for juvenile detention services, FY 2016

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 5, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        NOVEMBER 2, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:00 A.M. Discussion with Air Med Care Representative Richard Allmon regarding possible policy for County employees

 

Discussion and possible action to change provider of air ambulance coverage memberships for County employees

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Houston Huff on the N/2 NW/4-23-T1S-R19W, Dist. 1

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Lee Farms, Inc. for gravel purchases, calendar year 2016 

                                                                                                                                                             Discussion and possible action to approve Contract & Agreement between Tillman County and Henry Harms for gravel purchases, calendar year 2016

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Cheryl Moon, Personal Representative of the Estate of Margie Everson, for clay purchases, calendar year 2016

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Robert L. Beazley, Jr., Rebecca Lynn Korenek, and Buffie Lea Pleasants, for gravel purchases, calendar year 2016

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 29, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        OCTOBER 26, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion regarding retirement system enrollment policy

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Houston Huff on the N/2 NW/4-23-T1S-R19W, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2001 HP Laser Jet Printer, SN# J4169A, Inv. #240-003, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN# CPU6125FR4ZA416, Inv. #238-008, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN# CPU6125FR4ZA417, Inv. #238-009, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN# CPU6125FR4ZA412, Inv. #238-010, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2001 Compaq Computer, SN# CPU6125FR4ZA413, Inv. #238-011, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2001 Compaq Server, SN# 125BM28DE301, Inv. #238-013, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2002 Sharp Xerox XL-2120 Copier, SN# 006117, Inv. #240-002, Dist. 1

 

Discussion and possible action to approve Resolution for disposing of one (1) 2003 Okidata 591 Printer, SN# 205C3000775, Inv. #240-005, Dist. 1

 

Discussion and possible action to go out for six month bids and twelve month ballot printing bids

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 22, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        OCTOBER 19, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve Resolution selecting CED #7 to perform Tillman County bridge safety inspections from April 1, 2016 to March 31, 2018

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Houston Huff on the N/2 NW/4-23-T1S-R19W, Dist. 1

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Brent Cassidy on the SW/4-6-T4S-R15W, Dist. 3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 15, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        OCTOBER 12, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve FY 2016 Emergency Management Grant Program Application

 

Discussion and possible action to appoint Jimmy Keyes as Receiving Agent, Dist. 2

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County RWD #1 on CR EW 173 between the SW/4-35-T1N-R16W and the NE/4-3-T1S-R16W, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 8, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        OCTOBER 5, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to allow Frederick Chamber of Commerce use of Courthouse grounds November 7, 2015 for Cotton Festival

 

Discussion and possible action to approve Service Agreement between UniFirst and Tillman County for uniform service, Dist. 2

 

Discussion and possible action to submit Surface Transportation Program (STP) Application for FY 2020

 

Discussion and possible action to approve and submit to ODOT Federal Emergency Relief Project Damage Statement, Federal Project # ERSTP-271C(034)ER, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 1, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        SEPTEMBER 28, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution to cancel Reserve Purchase Orders and appropriate balance of cancelled and paid FY 14-15 PO’s to new FY, Sheriff DOC Fund

 

Discussion and possible action to approve Resolution to cancel Reserve Purchase Orders and appropriate balance to new FY, Health Department

 

Discussion and possible action to approve Resolution to dispose of by junking one (1) 2001Shredmaster 3220S Shredder, Serial # MUI7295, Health Department

 

Discussion and possible action to approve Resolution to assess courthouse security fee on civil cases

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Braulio Perez in the amount of $40.00, property as follows: Stout’s South Addition, Block 15, N/2  of Lot 17, all of Lots 18-19, and the S 23’ of Lot 20

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Marty and Bernadette Calvin in the amount of $40.00, properties as follows: Stout’s South Addition, Block 16, Lots 4-5; and Stout’s South Addition, Block 16, Lots 11-12

 

Discussion and possible action to approve and submit to ODOT Federal Emergency Relief Project Damage Statement, Federal Project #ERSTP-271C(045), District #1

 

Discussion and possible action to approve and submit to ODOT Federal Emergency Relief Project Damage Statement, Federal Project #ERSTP-271C(47), District #1

 

Discussion and possible action to approve and submit ODOT 324a Claim Form for payment to CED #7 for Utility Reimbursement, Base Line Road Project

 

Discussion and possible action to approve final FY 2015-2016 Tillman County General Government Estimate of Needs

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 22, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        SEPTEMBER 21, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFERS OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve Agreement between Tillman County and Canadian County Juvenile Detention Center for juvenile detention services, FY 2016

 

Discussion and possible action to approve and submit ODOT 324a Claim Form for payment to CED #7 for Right-of-Way Easement Staking and School Land Certification, Base Line Road Project

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Kirk Schreiner on the NW/4-3-T2S-R16W, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 17, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        SEPTEMBER 14, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to accept donation of police vehicle from Seminole County

 

Discussion and possible action to approve Contract with ASCOG for preparing the 2016 REAP Grant Application

 

Discussion and possible action to approve and submit the 2016 REAP Grant Application

 

9:30 A.M. meeting with AirMedCare Network Representatives Richard Allmon and Will Winters

 

10:30 A.M.  Discussion and possible action to enter Executive Session pursuant to O.S. 25 § 307 (B) (1), Highway Districts 123: Custodian Position

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 10, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        SEPTEMBER 8, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve FY 15-16 Contract Renewals with LeadsOnline, Miracle Laboratories, Simplex Grinnell, Great American Financial, R.K. Black, Farmers & Merchants Bank, U.S. Cellular, VistaCom, DPS-OLETS, OSBI, Brooks Industries, Cable One, and Art Storage, Sheriff Department

 

Discussion and possible action to approve Resolution amending annual leave policy

 

Discussion and possible action to approve Resolution updating information at financial institutions

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 3, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 31, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Toby Kinder at NW 10 acres of the NW/4 NE/4-3-T3S-R18W, Dist. 2

 

Discussion and possible action to approve Resolution to appropriate adjusted balance of FY14-15 Reserve PO’s, Highway Fund

 

Discussion and possible action to appoint Julie Garza as Requisitioning Officer, and Patricia Wynn as Receiving Agent, Treasurer’s Office, effective September 1, 2015

 

Discussion and possible action to approve and submit ODOT 324a Claim Form for payment to CED #7 for Right-of-Way and Fencing Reimbursement, Base Line Road Project

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 27, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 24, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to select project for 2016 REAP Grant, Dist. 1, 2, 3

 

Discussion and possible action to approve ODOT’s Supplemental and Modification Agreement No. 3 CIRB Project Agreement, Project No. CIRB-171C(127)RB, State Job No. 25486(04), District 1, Phase I, Baseline Road

 

Discussion and possible action to approve ODOT’s Supplemental and Modificatio Agreement No. 1, CIRB Project Agreement, Project No. J3-0068(04)(05)CI, State Job. No. 30068(04)(05), District 1, Deadman Creek

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 20, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 17, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution to cancel Reserve Purchase Order #3097, Health Dept.

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Julie A. Willis in the amount of $20.00, property as follows: Ray’s 2nd Addition, Block 2, Lots 1-2

 

Discussion and possible action to appoint Kim Buckner as Receiving Agent, Courthouse General

 

Discussion and possible action to update Future STP Project list and submit to CED #7

 

Discussion regarding 2016 REAP Grant Application

 

Discussion and possible action to update CIP 5-year plan

 

Discussion and possible action to approve and submit to Tillman County Excise Board the Tillman County FY 2015 Budget

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 13, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        AUGUST 10, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County Health Department and Standley Systems LLC for copy machine rental

 

Discussion and possible action to approve Supplemental and Modification Agreement between Tillman County and Oklahoma Department of Transportation, Project No. CIRB-171C(127)RB, State Job No. 25486(04), Base Line Road Project

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 6, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        AUGUST 3, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to John and Tracie Stanford in the amount of $40.00, property as follows: Frederick Original, Block 27, East 46 2/3 feet of Lots 15-18

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Zion Properties in the amount of $120.00, property as follows: Dean Addition, Block 1, Lots 11-12; Ray’s 1st Addition, Block 3, Lot 3; Stout’s South Addition, Block 1, Lots 9-10; Frederick Original, Block 29, Lots 1-4; Frederick Original, Block 29, Lots 5-6 and the N/2 of Lot 7

 

Discussion and possible action to approve Resale Budget, FY 15-16

 

Discussion and possible action to approve Intergovernmental Agreement between Tillman County and Kiowa County for Surge Rock purchases at $5.00/cy, FY 2016

 

Discussion and possible action to approve Resolution to cancel FY14-15 Warrants and appropriate balance of funds to new Fiscal Year, Sheriff DOC

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 30, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:                        JULY 27, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund for a new water heater

 

9:30 A.M. Elected Officials Meeting to discuss FY15-16 Budget

 

Discussion and possible action to appoint Kim Buckner as Receiving Agent, E-911 & E-911W

 

Discussion and possible action to appoint Kim Buckner as Receiving Agent, Districts 123

                                

Discussion and possible action to approve Resolution to cancel FY14-15 Warrant and appropriate balance of funds to new Fiscal Year, Highway

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Schedule of Federal Awards Report, FY 14-15

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Schedule of State Assistance Report, FY 14-15

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Financial Statement, FY 14-15

 

Discussion and possible action to accept the resignation of Kim Lamb as Tillman County Treasurer, effective August 31, 2015

 

Discussion and possible action to approve Resolution to appoint Treasurer, effective September 1, 2015

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 23, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 20, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County Sheriff Department and SimplexGrinnel for fire alarm and sprinkler system inspections and maintenance, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County Sheriff Department and Miracle Laboratories Pest Control for pest control services, FY 2016

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund in the amount of $34,569.62  for LEC Roof Replacement Project

 

Discussion and possible action to approve Cooperative Extension Service Agreement between Oklahoma State University and the Board of County Commissioners of Tillman County, FY 2016

 

Discussion and possible action to allow Goodwill use of the Courthouse parking lot August 8 to collect donations

 

Discussion and possible action to approve Lease Purchase Agreements between Tillman County and Warren CAT for two (2) 2015 CAT 12M3 Motor Graders, Bid #4-2015

 

Discussion and possible action to approve Lease Purchase Agreement between Tillman County and Shattuck National Bank for phone systems at Courthouse and LEC, Bid #6-2015

 

Discussion and possible action to approve Lease Purchase Agreement between Tillman County and Welch State Bank for one (1) 2015 Mack CHU613, Bid #7-2015

 

Discussion and possible action to approve Resolution grant permission for Oklahoma Natural Gas Company to lay and maintain a 2” pipe line in County right-of-way

 

Discussion and possible action to approve Interlocal Agreement between Tillman County E-911 Board and Tillman County Sheriff Department for dispatching services, FY 2016

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 16, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JULY 6, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County Sheriff Department and U. S. Cellular for wireless services, FY 2016

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and the Oklahoma Department of Agriculture, Food, and Forestry, Wildlife Services Division, for wildlife damage management activities and programs, FY 2016

 

Discussion and possible action to bring from table and approve Resale Budget, FY 2016

 

Discussion and possible action to bring from table and approve proposal submitted by State Contract vendor Ford Roofing Co. for installation of roofing system at LEC

 

Discussion and possible action to approve Lease Agreement between Tillman County and Southwest Rural Electric Association on 3.5 ac. tract in NE/4-12-T1S-R19W, Dist. 1

 

Discussion and possible action to appoint Jimmie C. Smith to serve as Trustee of the Southwest Rural Development Advisory Board, completing unexpired term of Leon Wright, term expiring July 31, 2018

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 1, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

AMENDED

NOTICE & AGENDA

SPECIAL MEETING

DATE:             JULY 1, 2015

TIME:             9:30 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

 

OPENING OF BLANKET PURCHASE ORDERS

 

Discussion and possible action to approve Interlocal Cooperative Agreement between Oklahoma Department of Corrections and Tillman County Sheriff Department for correctional services, FY 2016

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 29, 2015

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

SPECIAL MEETING

DATE:             JULY 1, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

 

OPENING OF BLANKET PURCHASE ORDERS

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 26, 2015

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JUNE 29, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #6-2015, Phone Systems

 

Discussion and possible action to bring from table and award Bid #7-2015, Haul Truck, Dist. 2

 

Discussion and possible action to accept proposal submitted by State Contract vendor Ford Roofing Co. for installation of roofing system at LEC

 

Discussion and possible action to approve E-911 Budget, FY 2016

 

Discussion and possible action to approve Resale Budget, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Western Pains Youth & Family Services, Inc. for juvenile detention services, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Comanche County Juvenile Detention Center for juvenile detention services, FY 2016

 

Discussion and possible action to approve Resolution appointing Jeff Patterson to serve as Trustee of the Tillman County Emergency Medical Service Board, completing unexpired term of Frank Jensen, term ending December 31, 2017

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and the Oklahoma Department of Agriculture, Food, and Forestry, Wildlife Services Division, for wildlife damage management activities and programs, FY 2016

 

Discussion and possible action to approve FY 2015-2016 Contract Renewals with ThyssenKrupp Elevator and Cintas Corporation, Courthouse

 

Discussion and possible action to submit to the Tillman County Excise Board the request of Tillman County Health Department  to use the LEC Bond Repair and Replacement Fund to pay for replacement of ten (10) broken windows at the LEC

 

Discussion and possible action to approve request of Tillman County Health Department to Tillman County Excise Board for 50% of available funds for temporary appropriations for FY 2015-2016

 

Discussion and possible action to request from Tillman County Excise Board 50% of available funds for temporary appropriations for FY 2015-2016

 

Discussion and possible action to close out FY 2014-2015

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 25, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JUNE 22, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Professional Counseling Solutions for office space rental, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Memorial Hospital for x-ray services, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Cost Pest Control for pest control services, FY 2016

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Lee White, in the amount of $30.00, property as follows: Stout’s South Addition, Block 10, Lots 6-8

 

Discussion and possible action to approve Resolution establishing the Association of County Commissioners of Oklahoma Self-Insured Group, and selecting payment option, FY 2016

 

Discussion and possible action to approve School Land Survey, Parcel No. 12, 2.20 ac. tract in SW/4-36-T1N-R16W, CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project

 

Discussion and possible action to approve School Land Survey, Parcel No. 13, 2.41 ac. tract in SE/4-36-T1N-R16W, CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project

 

Discussion and possible action to approve School Land Survey, Parcel No. 13.1, 0.04 ac. tract in SE/4-36-T1N-R16W, CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and Comanche County for the mutual benefit of each party to provide any agreeable assistance in road construction and maintenance, FY 2016

 

Discussion and possible action to approve FY 2016 Interlocal Agreements between Tillman County and the following municipalities: City of Frederick; City of Grandfield; Town of Tipton; Town of Davidson; Town of Manitou; Town of Loveland; Town of Hollister; Tillman County RWD #1

 

Discussion and possible action to approve FY 2016 Interlocal Agreements between Tillman County and the following schools: Frederick Public Schools; Grandfield Public Schools; Tipton Public Schools; Davidson Public Schools; Chattanooga Public Schools; Great Plains Technology Center

 

10:30 A.M. Bid Openings: Bid #6-2015, Phone Systems; Bid #7-2015, Haul Truck, Dist. 2

           

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 18, 2015.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

--AMENDEDED--

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JUNE 15, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Kenneth Dosher at South 100 acres of the SE/4-14-T1N-R19W, Dist. 1

 

Discussion and possible action to approve Public Works Project Contract between Tillman County Health Department and Oklahoma Department of Corrections for offender workers,  FY 2016

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658700 with F & M Bank for Sheriff Vehicle, FY 2016

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658800 with F & M Bank for Sheriff Vehicle, FY 2016

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658900 with F & M Bank for Sheriff Vehicle, FY 2016

 

Discussion and possible action to approve Resolution to renew Lease Agreement #865900 with F & M Bank for Sheriff Vehicle, FY 2016

 

Discussion and possible action to approve Resolution establishing the Association of County Commissioners of Oklahoma Self-Insured Fund, selecting payment option #2, FY 2016

 

Discussion and possible action to approve Agreement between Tillman County and Texas County for juvenile detention services, FY 2016

 

12:00 Noon: Bid Opening, LEC Roof Replacement

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 11, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JUNE 8, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Kenneth Dosher at South 100 acres of the SE/4-14-T1N-R19W, Dist. 1

 

Discussion and possible action to bring from table and award Six Month Bids

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and the State of Oklahoma Office of Juvenile Affairs for support and work on SWOJC, FY 2016

 

Discussion and possible action to approve Resolution to renew lease agreements, Districts 1,2,3

 

Discussion and possible action to approve Renewal and Extension of Lease Agreement between Tillman County and CAT Financial on two (2) CAT 120M Motor Graders, Dist. 3

 

Discussion and possible action to approve Lease Purchase Agreement between Tillman County and Welch State Bank on one (1) JD 6115D Utility Tractor, Dist. 1

 

Discussion and possible action to approve Lease Purchase Agreement between Tillman County and Welch State Bank on one (1) JD 6115D Utility Tractor, Dist. 3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 4, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

I'mTILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JUNE 1, 2015

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Kenneth Dosher at South 100 acres of the SE/4-14-T1N-R19W, Dist. 1

 

Discussion and possible action to bring from table and go out for bids for new telephone systems, Courthouse and LEC, Bid #6-2015

 

Discussion and possible action to appoint Randy Hasley as Receiving Agent, SLA Fund

 

Discussion and possible action to appoint Ashley Velez and Danette Rivas as Requisitioning Officers, Health Department

 

Discussion and possible action to appoint Kallie Clemmer and Jamie LaCourse as Receiving Agents, Health Department

 

Discussion and possible action to approve FY 2016 Contract Renewals with Cintas Corporation and Xerox, Health Department

 

Discussion and possible action to approve Resolution for Disposing of Equipment by trading to C.L. Boyd, Inc. one (1) 2010 JD 672G Motor Grader, Serial #DW672BX628326, Inv. #307-022, Dist. 1

 

Discussion and possible action to approve Resolution for Disposing of Equipment by trading to C.L. Boyd, Inc. one (1) 2010 JD 672G Motor Grader, Serial #DW672BX628400, Inv. #307-023, Dist. 1

 

Discussion and possible action regarding ceiling fan installation on 3rd floor of Courthouse

 

10:30 A.M. Bid Openings: Bid #5-2015, MFWD Utility Tractor; Six Month Bids

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 28, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 26, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Cooperative Agreement between Tillman County Commissioners and Kenneth Dosher regarding the South 100 acres of the SE ¼ of Section 14, T1N, R19W

 

Discussion and possible action to approve juvenile detention contract between Tillman County and Craig County Detention Center

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 21, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 18, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to go out for bids and approve Invitation to Bid, Division A – Bidding Requirements, Section 00100, for the re-roofing of the Tillman County Law Enforcement Center, Frederick, Oklahoma, prepared by ARC Architecture, Bid #141175

 

Discussion and possible action to approve contracts for new graders, District 1

 

Discussion and possible action to approve payoff of old graders, ODOT #99-2201 and ODOT #99-2202, District 1

 

Discussion and possible action to go out for bids for one or more new and/or used tractors District 1, 3

 

Discussion and possible action on bidding new phone system for county buildings, including courthouse

 

Discussion and possible action on appointing Maha Sultan, M.D. to the Tillman County Board of Health, term effective immediately, ending June 30, 2019

 

Discussion and possible on declaring a county-wide disaster emergency proclamation, due to recent flooding

 

Discussion and possible action on the hiring of Tillman County Emergency Management Director/Safety Director

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 14, 2015.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 11, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to bring from table and approve FY 2016 Contract for Detention Transportation Services between Tillman County and State of Oklahoma Office of Juvenile Affairs

 

Discussion and possible action to approve Public Works Project Contract between Tillman County Courthouse and Oklahoma Department of Corrections for offender workers, FY 2016

 

Discussion and possible action to appoint Erika Martinez as Receiving Officer, OSU Extension/Free Fair

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 7, 2015.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 4, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund to pay for replacement of ten (10) broken windows at the LEC

 

Discussion and possible action to approve FY 2016 Contract for Detention Transportation Services between Tillman County and State of Oklahoma Office of Juvenile Affairs

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Roberta D. Hoover, in the amount of $126.00, property as follows: Frederick First Addition, Block 5, Lots 7-12

 

Discussion and possible action to approve Resolution to execute Agreement between Tillman County and Oklahoma Department of Transportation, Project #CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project

 

Discussion and possible action to approve Title Sheet for Project #J3-0068(004)CI, Job #30068(04), Deadman Creek tributary

 

Discussion and possible to go out for six (6) month bids for the following:  corrugated polyethylene pipe, corrugated polypropylene pipe, metal culverts, bands, steel products, crushed limestone products, crushed granite products, asphalt products and ready-mix concrete, Dist. 123

 

Discussion and possible action to go out for bids for one (1) used 2011 or newer truck, Dist. 2

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 30, 2015.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             APRIL 13, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Sac and Fox Nation for juvenile detention services, FY 2016

 

Discussion and possible action to approve and submit ODOT 324a claim form for payment through the County Road Machinery and Equipment Revolving Fund to Irwin Trailers for one (1) 2016 Armorlite SBD-32, Bid #2-2015, Dist. 1

 

Discussion and possible action to approve Resolution signifying that regulatory provisions have been met in relation to Project # CIRB-171C(127)RB, State Job #25486(04), Base Line Road Project

 

Discussion and possible action to approve programming Resolution for FY 2016 STP Bridge Replacement Project

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Ernie Wood on the NE/4-28-T3S-R14W, Dist. 3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 9, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 30, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action regarding Courthouse telephone system

 

Discussion and possible action to submit to the Tillman County Industrial Authority the request of Sheriff Bobby Whittington to use the LEC Bond Repair and Replacement Fund to pay for architectural services rendered in relation to the LEC Roof Replacement Project

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking one (1) 2003 Compaq Computer, Serial #6X31KN8ZF38B, Inv. #238-003, Dist. 3

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking one (1) 2003 Compaq Computer, Serial #USC329062W, Inv. #238-008, Dist. 3

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking one (1) Culvert Spreader, Serial #PA-TN39200397, Inv. #352-001, Dist. 3

 

Discussion and possible action to approve Permit to Conduct Geophysical Operations submitted by Waggoner Osborne Land Services, Dist. 2

 

10:00 A.M.  Discussion and possible action to enter Executive Session pursuant to O.S. 25 § 307 (B) (1), Highway Districts 123: Administrative Assistant, Custodian, Emergency Management/Safety Director, and Payroll Clerk

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 26, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             MARCH 23, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to allow Goodwill use of the Courthouse parking lot June 6 to collect donations

 

Discussion and possible action to approve Agreement between Tillman County and Creek County Juvenile Justice Center for juvenile detention services, FY 2016

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1992 John Deere 510 Backhoe, SN#T0510DG782593, Inv. #332-003, Dist. 2, by selling to Sam Thomas at CED auction for $15,000.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1997 Mack CH613, SN#1M1AA18YVW077849, Inv. #302-023, Dist. 2, by selling to Emeka Okorocha at CED auction for $8,500.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1987 Ranco Belly Dump 32’ Trailer, SN#1R9BSA50XHL008498, Inv. #348-011, Dist. 3, by selling to Carters Equipment Sales at CED auction for $7,000.00

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 19, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             MARCH 16, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #4-2015, lease-purchase of one (1) or more AWD Motor Graders, Dist. 3

 

Discussion and possible action to approve Purchase Contract between Tillman County and Oklahoma Department of Transportation for one (1) 2015 Armorlite SBD-32, Bid #2-2015

 

Discussion and possible action to allow Oklahoma Free Wheel use of the Courthouse grounds June 7-8

 

Discussion and possible action to approve Resolution to appoint a BOCC representative to the ASCOG Board of Trustees, term from June 19, 2015 through May 31, 2016

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 12, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             MARCH 9, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #4-2015, lease-purchase of one (1) or more AWD Motor Graders, Dist. 3

 

Discussion and possible action to approve Purchase Contract between Tillman County and Oklahoma Department of Transportation for one (1) 2015 Armorlite SBD-40, Bid #2-2015

 

Discussion and possible action to approve ODOT Form 324a Claim for payment to CED #7 in the amount of $2,900.00 for right-of-way research cost reimbursement, CIRB #271C(002)RB, State Job #28689(06), Baseline Road Phase II

 

Discussion and possible action to approve Resolution to participate in the County Road Machinery and Equipment Revolving Fund, Dist. 2

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 26, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             MARCH 2, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #1-2015, one (1) or more 6WD Motor Graders, Dist. 1

 

Discussion and possible action to bring from table and award Bid #2-2015, 20cy Belly Dump Trailer, Dist. 1

 

Discussion and possible action regarding retirement guidelines for Tillman County Employees

 

Discussion and possible action to approve Agreement between Tillman County and CommunityWorks, Pottawatomie County, for juvenile detention services, FY 2015

 

Discussion and possible action to approve Agreement between Tillman County and CommunityWorks, Cleveland County, for juvenile detention services, FY 2015

 

Discussion and possible action to approve Domestic Water Line Installation Request from Holloway Family Limited Partnership on CR NS 236 between the NE/4-9-T1S-R15W and NW/4-10-T1S-R15W, Dist. 3.

 

Discussion and possible action to approve Resolution for Disposing of Equipment by selling by sealed bids, Bid #3-2015, to Imran Equipment Export USA for $31,500.00 one (1) 1994 John Deere 595D Excavator, Serial No #FF595DD001389, Inv. #356-002, Dist. 2

 

10:30 A.M. Bid Opening: Bid #4-2015, lease-purchase of one (1) or more AWD Motor Graders, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 26, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             FEBRUARY 23, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:00 A.M. Fair Board Elections

 

Discussion and possible action to approve Agreement between Tillman County Sheriff Department and PREA Auditors of America, LLC, for PREA Auditing Services

 

Discussion and possible action to approve Supplemental and Modification Agreement between Tillman County and the Oklahoma Department of Transportation, Project # CIRB-271C(002)RB, State Job No.: 28689(04)(05)(06)(07)

 

Discussion and possible action to approve Lease Agreement between Tillman County and State of Oklahoma for juvenile affairs office space

 

10:00 A.M. Bid Opening: Bid #1-2015, 6WD Motor Grader, Dist. 1

 

10:30 A.M. Bid Opening: Bid #2-2015, 20cy Belly Dump Trailer, Dist. 1

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 19, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 17, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to execute and submit to Oklahoma Emergency Management the Tillman County Emergency Operations Plan Approval Page

 

Discussion and possible action to appoint Larry Kirk to the Tillman County E-911 Board, term beginning March 1, 2015 and ending February 28, 2018

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Bill Spraggins for disposal of surplus soil/sand at SW/4-18-T4S-R16W, Dist. 2

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Brandon Varner for disposal of surplus soil/sand at NW/4-19-T4S-R16W, Dist. 2

 

9:30 A.M. Bid Opening: Bid #3-2015, Sale of 1994 John Deere 595D Excavator, Dist. 2

 

10:00 A.M. Meeting with John Buckley of ARC Architecture regarding LEC Roof Replacement

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 12, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 9, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve Resolution to hold Fair Board Election on February 23, 2015 at 9:00 A.M.

 

Discussion and possible action to re-appoint Rusty Smith to the Tillman County E-911 Board, term ending February 2018

 

Discussion and possible action to go out for bids for one (1) or more Motor Graders

 

10:00 A.M. Bid Opening: Bid #1-2015, one (1) or more AWD Motor Graders, Dist. 1

 

10:30 A.M. Bid Opening: Bid #2-2015, 20 cy Belly Dump Trailer, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 5, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 2, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve Resolution to remove from inventory per 19 O.S. § 178.1: items less than $500.00, Sheriff Department

 

Discussion and possible action to approve Resolution for Disposing of Equipment by junking: one (1) Brother Word Processor, Inv. #231-2; one (1) Brother Word Processor, Inv. #231-3; one (1) Hon Desk & Return, Inv. #105-3; and one (1) Super Chef Slicer, Inv. #406-1, Sheriff Department

 

Discussion and possible action to approve Resolution for Disposing of Equipment by junking: one (1) HP Server, Inv. #238-3; (1) HP Computer, Inv. #238-3; one (1) HP Computer, Inv. #238-3; one (1) IBM Typewriter, Inv. #201-14; and one (1) IBM Typewriter, Inv. #201-15, County Clerk

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 29, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JANUARY 26, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution to participate in ACCO County Gridiron Wellness Competition

 

Discussion and possible action to accept sealed bids for the sale for one (1) John Deere 595D Excavator, Serial #FF595DD001389, Inv. #356-002, Dist. 2

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 22, 2015.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JANUARY 20, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Warren Cat for lease purchase of one (1) CAT 12M2 Motor Grader, Serial #0F9B00211, Bid #5-2014, Dist. 3

 

Discussion and possible action to approve Agreement between Tillman County and Warren Cat for lease purchase of one (1) CAT 12M2 Motor Grader, Serial #0F9B00202, Bid #5-2014, Dist. 3

 

Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by returning to C.L. Boyd two (2) 2010 JD 670G Motor Graders, Inv. #307-033 and Inv. #307-034, Dist. 3

 

Discussion and possible action to declare surplus and sell at CED auction March 13-14, 2015: one (1) 1997 Mack CH613 Truck, Inv. #302-023; one (1) John Deere 510 Backhoe, Inv. #332-003; and one (1) John Deere 595D Excavator, Inv. #356-002, Dist. 2

 

Discussion and possible action to declare surplus and sell at CED auction March 13-14, 2015: one (1) 1987 Ranco 32’ Belly Dump Trailer, Inv. #348-011, Dist. 2

 

Discussion and possible action to go out for bids for lease-purchase of one (1) or more 6WD Motor Graders, Dist. 1

 

Discussion and possible action to go out for bids for one (1) 20cy belly-dump trailer, Dist. 1

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 15, 2015.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JANUARY 12, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JIMMIE C. SMITH, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Warren Cat for lease purchase of two (2) CAT 12M2 Motor Graders, Bid #5-2014

 

Discussion and possible action to approve Customer Service Agreement between Tillman County and UniFirst Holdings, Inc. for uniform service, Dist. 2

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking one (1) Sony Tape Recorder, Inv. #205-2, Court Clerk

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by junking one (1) Dell Power Edge 840 Server, Inv. #220-79, Assessor

 

Discussion regarding E-911 Board appointments

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 8, 2015.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JANUARY 5, 2015

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE: JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 31, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             DECEMBER 29, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Scott Kisner, in the amount of $80.00, property as follows: Lots 21-28, Block 16, Frederick Original

 

Discussion and possible action to approve Lease Agreement between Tillman County and Tillman Producers Coop for repeater tower space, calendar year 2015

                       

Discussion and possible action to approve Contract & Agreement between Tillman County and Lee Farms, Inc. for gravel purchases, calendar year 2015 

                                                                                                                                                           

 Discussion and possible action to approve Contract & Agreement between Tillman County and Henry Harms for gravel purchases, calendar year 2015

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Cheryl Moon, Personal Representative of the Estate of Margie Everson, for clay purchases, calendar year 2015

 

Discussion and possible action to elect Tillman County Board of Commissioners Chairman, effective January 1, 2015

 

Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman, effective January 1, 2015

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 23, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             DECEMBER 22, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to bring from table and award Bid #6-2014, Live Scan Fingerprint System

 

Discussion and possible action to approve Domestic Water Line Installation Request from Pieter Van der Laan on CR NS 220 between CR EW 181 and CR EW 182, Dist. 2

 

Discussion and possible action to approve Domestic Water Line Installation Request from Pieter Van der Laan on CR EW 182 between CR NS 219 and CR NS 220, Dist. 2

 

Discussion and possible action to approve Circuit Engineering District Auction Policies for disposing surplus equipment

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 18, 2014.

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             DECEMBER 15, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #6-2014, Live Scan Fingerprint System

 

Discussion and possible action to approve Memorandum of Understanding between Tillman County Sheriff Department and Dustin Marco for drug dog services

 

Discussion and possible action to appoint Abel Gonzales as Requisitioning Officer and Gary Disbrow as Receiving Agent for Sheriff Department/DOC

 

Discussion and possible action to appoint Gary Disbrow as Receiving Agent for Dispatch

 

Discussion and possible action to approve Resolution reappointing Craig Peters to the Tillman County Emergency Medical Service Board, term beginning January 1, 2015 and ending January 1, 2020

 

Discussion and possible action to approve Resolution reappointing Cullen Worthington to the Tillman County Emergency Medical Service Board, term beginning January 1, 2015 and ending January 1, 2020

 

Discussion and possible action to approve Resolution reappointing Terral Tatum to the Tillman County Excise Board and Board of Equalization, term beginning January 1, 2015 and ending January 1, 2019

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 11, 2014.

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             DECEMBER 8, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to bring from table and award Bid #6-2014, Live Scan Fingerprint System

 

Discussion and possible action to bring from table and award Six (6) Month Bids

 

Discussion and possible action to approve Application for Commercial and Industrial Driveway Access submitted by Western Oil & Gas Development Corporation at SE/4-17-T2S-R17W, Dist. 2

 

Discussion and possible action to approve Application for Commercial and Industrial Driveway Access submitted by Western Oil & Gas Development Corporation at NW/4 SW/4 NW/4-36-T4S-R16W, Dist. 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 4, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             DECEMBER 1, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to bring from table and award Bid #6-2014, Live Scan Fingerprint System

 

Discussion and possible action to bring from table and award Six (6) Month Bids

 

Discussion and possible action to approve Resolution establishing Pipeline Crossing Permit policy and requirements

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 20, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             NOVEMBER 24, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M. Bid Opening: Bid #6-2014 for one (1) Live Scan Fingerprint System

 

Discussion and possible action to approve Resolution re-appointing Gary Tyler as Trustee to the Tillman County Industrial Authority, term expiring December 4, 2017

 

Discussion and possible action to approve Resolution re-appointing John Simon as Trustee to the Tillman County Industrial Authority, term expiring December 4, 2017

 

Discussion and possible action to approve Resolution appointing Arthur Tatum as Trustee to the Tillman County Industrial Authority, term expiring December 4, 2017

 

Discussion and possible action to approve Resolution to adopt 2015 Tillman County Personnel Policy Handbook

 

10:30 A.M. Bid Opening: Six (6) Month Bids & Twelve (12) Month Optech Ballot Printing

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 20, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             NOVEMBER 17, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to approve 2015 Schedule of Regular Meetings

 

Discussion and possible action to approve Resolution establishing Geophysical Operations Permit policy and requirements

 

10:00 A.M. Elected Officials Meeting to discuss updating the Tillman County Personnel Policy Handbook

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 13, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             NOVEMBER 10, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:30 A.M. Bridge Inspection review with CED #7 Representatives

 

Discussion and possible action to approve Permit to Conduct Geophysical Operations submitted by T.S. Dudley Land Company, Inc., Dist. 2

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Tommy Challacombe at SW/4-13-T2S-R18W, Dist. 2

 

Discussion and possible action to approve Resolution re-appointing Jay Oxford as Trustee to the Tillman County-City of Frederick Hospital Authority Board, term expiring December 31, 2017

 

Discussion and possible action to appoint Gam Arumugam as Receiving Agent, replacing Bill Owens, Courthouse General and Districts 123

 

Discussion and possible action to appoint Deedee Rogers as Receiving Agent, Court Clerk’s Office

 

Discussion and possible action to update Tillman County Personnel Policy Handbook

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 6, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             NOVEMBER 3, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to go out for bids for one (1) Live Scan Fingerprint System, Bid #6-2014

 

Discussion and possible action to approve 2015 Tillman County Holidays

 

Discussion and possible action to approve Resolution amending Longevity pay requirements

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 30, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             OCTOBER 27, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve and submit 2014 NCHIP grant award documents

 

Discussion and possible action to submit application to become a Certified Healthy Business

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and the Oklahoma Department of Transportation for lease/purchase of one (1) 2014 John Deere 410K Backhoe Loader purchased on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 2

 

Discussion and possible action to go out for Six (6) Month Bids and Twelve (12) Month Optech Ballot Printing Bids

 

10:30 A.M. Bid Opening: Bid #5-2014, lease/purchase of one (1) or more new, articulated frame, 6WD Motor Graders

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 23, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             OCTOBER 6, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1998 Atoka Equipment Trailer, Serial #1A9H12024WA245601, Inv. #348-013, Dist. 1, by selling to Steve Wilcox at CED auction for $3,500.00

 

Discussion and possible action to go out for bids for one (1) or more new, articulated frame, six-wheel drive Motor Graders, Dist. 3

 

Discussion and possible action to appoint Matthew Smith, Matt Gray and Jerry Hostick as Requisitioning Agents and Matthew Velez and Kathy Ducheneaux as Receiving Agents, Assessor’s Office

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 2, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             OCTOBER 13, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Keefe Commissary Network, LLC for commissary supplies, Sheriff Department

 

Discussion and possible action to appoint Lora Davis as Receiving Agent, replacing Kathy Harrington, Court Clerk’s office

 

Discussion and possible action to approve and submit to ACCO the Tillman County Application for 2019 FY Surface Transportation Program

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 9, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             SEPTEMBER 8, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 4, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

 

DATE:             SEPTEMBER 2, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to appoint Matthew Smith and Jerry Hostick as Requisitioning Agents and Kathy Ducheneaux as Receiving Agent, Assessor’s Office

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 28, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             AUGUST 25, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

 

Discussion and possible action to allow the First Annual Coming Home to Frederick Reunion Group to use Courthouse Lawn on September 12, 2014

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Joe T & Laura Rodriquez, in the amount of $30.00, property as follows: Lots 13-15, Block 16, Stout’s South Addition, Frederick

 

Discussion and possible action to approve cash match for Tillman County’s 2015 REAP grant application

 

Discussion and possible action to approve in-kind match for Tillman County’s 2015 REAP grant application

 

Discussion and possible action to approve and submit to ASCOG Tillman County’s 2015 REAP Grant Application for LEC Roof, Dist. 123

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 21, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             AUGUST 18, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resolution establishing 911 Voice Over Internet Protocol (VOIP) service fee

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Mitchell Ray Witt, in the amount of $20.00, property as follows: Lots 6-7, Block 25, Doneghy Addition, Grandfield

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Jamie & Chrissy Chandler, in the amount of $30.00, property as follows: Lots 13-15, Block 16, Stout’s South Addition, Frederick

 

Discussion and possible action to approve and submit to ASCOG Tillman County’s 2015 REAP Grant Application for LEC Roof, Dist. 123

 

Discussion and possible action to approve Purchase Contract between Tillman County and Oklahoma Department of Transportation for lease/purchase of one (1) John Deere 410K Backhoe Loader through the County Road Machinery and Equipment Revolving Fund, Dist. 2

 

Discussion and possible action to approve and submit to Tillman County Excise Board the Tillman County FY 2015 Budget

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 14, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             AUGUST 11, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Parekh Architects, PLLC, for architectural services for LEC roof project

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and ARC Architecture for architectural services for LEC roof project

 

Discussion and possible action to appoint Bobby Whittington, Joani Smith, and Karen Hewes as Requisitioning Officers and Abel Gonzales and Shannon Olsen as Receiving Agents, Sheriff Dept.

 

Discussion and possible action for Regional REAP Grant application for Districts 1, 2, and 3 for LEC.

 

Discussion and possible action for Tillman County District 2 to make application to ODOT Revolving Fund to request funds for the purchase of a 4 wheel drive backhoe

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK August 7, 2014.

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 28, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Parekh Architects, PLLC, for architectural services for LEC roof project

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Professional Counseling Solutions for office rental, FY 2015

 

Discussion and possible action to approve Resolution accepting the Sheppard Air Force Base Joint Land Use Study, Background Report, and Executive Summary, and endorsing and supporting the strategies described therein

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Mike Stout on the SW/4-20-T3S-R17W, Dist. 2

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Schedule of Federal Awards Report, FY 13-14

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Schedule of State Assistance Report, FY 13-14

 

Discussion and possible action to approve and submit to State Auditor’s Office the Tillman County Financial Statement, FY 13-14

 

Discussion and possible action to accept the resignation of Tillman County Assessor Linda Coleman, effective August 31, 2014

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 24, 2014

 

 

________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             AUGUST 4, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Parekh Architects, PLLC, for architectural services for LEC roof project

 

Discussion and possible action to approve Agreement between Tillman County and ARC Architecture for architectural services for LEC roof project

 

Discussion and possible action to renew annual contract with Miracle Laboratories Pest Control, Sheriff’s Dept., FY 2015

 

Discussion and possible action to renew annual contract with R.K. Black, Inc., Sheriff’s Dept., FY 2014

 

Discussion and possible action to renew annual contract with Brandon’s A/C and Heat, Inc., Sheriff’s Dept., FY 2015

 

Discussion and possible action to renew annual contract with Lattice, Sheriff’s Dept., FY 2014

 

Discussion and possible action to renew annual contract with Simplex Grinnell, Sheriff’s Dept., FY 2015

 

Discussion and possible action to renew annual contract with Great America Financial Services, Sheriff’s Dept., FY 2015

 

Discussion and possible action to renew annual contract with VistaCom, Sheriff’s Dept., FY 2015

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658700 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to approve Resolution to renew Lease Agreement #8658800 with F & M Bank for Sheriff Vehicles

Discussion and possible action to approve Resolution to renew Lease Agreement #8658900 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to approve Resolution to renew Lease Agreement #865900 with F & M Bank for Sheriff Vehicles

 

Discussion and possible action to change Tillman County payroll schedule for part-time (non-salaried) employees from monthly to bi-monthly, effective September 1, 2014

 

Discussion and possible action to appoint Kevin Steven and Janet Mathis as Requisitioning Officers and Kathy Harrington as Receiving Agent, Court Clerk’s Office

 

Discussion and possible action to approve Resolution to appoint Matthew Smith to serve as Tillman County Assessor, effective September 2, 2014

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 31, 2014

 

 

________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 21, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. Elected Officials Meeting to discuss FY 2014-2015 Budget

 

Discussion and possible action to approve Agreement between Tillman County and Parekh Architects, PLLC, for architectural services for LEC roof project

 

Discussion and possible action to approve Domestic Water Line Installation Request from Frederick Public Schools on CR NS 190 between SE/4-15-T2S-R18W and SW/4-14-T2S-R18W; CR EW 182 between SW/4-14-T2S-R18W and NW/4-23-T2S-R18W; and CR NS 221 between NE/4-24-T2S-R18W and SW/4-18-T2S-R17W, Dist. 2   

 

Discussion and possible action to approve Cooperative Extension Service Agreement between Oklahoma State University and the Board of County Commissioners of Tillman County, FY 2015

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Memorial Hospital for x-ray services, FY 2015

 

Discussion and possible action to approve Maintenance Agreement between Tillman County Health Department and I-2-I Technologies

 

Discussion and possible action to approve Interlocal Agreement between Tillman County E-911 Board and the Tillman County Sheriff Department for dispatching services, FY 2015

 

Discussion and possible action to submit letter to ODOT verifying Revolving Fund equipment insurance coverage

 

Discussion and possible action to approve Resolution renewing all leases through the County Road Machinery and Equipment Revolving Fund, FY 2015

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County RWD #1 on CR NS 234 between the NW/4-5-T1S-R15W and the NE/4-6-T1S-R15W, Dist. 1

 

Discussion and possible action to approve Resolution requesting information on future telephone line installation

 

Discussion and possible action to approve Resolution to appoint Court Clerk, effective August 1, 2014

 

Discussion regarding Tillman County pay schedule

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 17, 2014

 

 

________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 14, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 10, 2014

 

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JULY 7, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES, JUNE 30

READING AND APPROVAL OF MINUTES, JULY 1

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. Commissioners’ inspection at Tillman County LEC

 

Discussion and possible action to approve Agreement between the Tillman County Emergency Medical Service and the Tillman County Commissioners for inmate ambulance transportation, FY 2015

 

Discussion and possible action to approve Agreement between Tillman County and Comanche County Regional Juvenile Detention Center for juvenile detention services, FY 2015

 

Discussion and possible action to approve Service Agreement between KellPro, Inc. and Tillman County Commissioners, FY 2015

 

Discussion and possible action to approve Service Agreement between KellPro, Inc. and Tillman County District 1, FY 2015

 

Discussion and possible action to approve Service Agreement between KellPro, Inc. and Tillman County District 2, FY 2015

 

Discussion and possible action to approve Service Agreement between KellPro, Inc. and Tillman County District 3, FY 2015

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK July 2, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

SPECIAL MEETING

DATE:             JULY 1, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

 

OPENING OF BLANKET PURCHASE ORDERS

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 26, 2014

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JUNE 30, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Resale Budget, FY 2015

 

Discussion and possible action to request from Tillman County Excise Board 50% of available funds for temporary appropriations for FY 2014-2015

 

Discussion and possible action to close out FY 2013-2014

 

Discussion and possible action for proposed resolution for application for emergency funds from Revolving fund for purchase of backhoe for District #2   

 

Discussion and possible action to accept resignation of Tillman County Court Clerk Daralene Kidwell

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 26, 2014

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JUNE 23, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve State-Local Disaster Assistance Agreement between Tillman County and the State of Oklahoma for Hazard Mitigation Plan Roll-In Project  #010

 

Discussion and possible action to approve Interlocal Cooperative Agreement between Oklahoma Department of Corrections and Tillman County Sheriff Department for correctional services, FY 2015

 

Discussion and possible action to allow Frederick Arts & Humanities use of Courthouse lawn on Saturday, September  20, 2014 for annual Arts n’ Action Festival

 

Discussion and possible action to approve Agreement between Tillman County and Crawford Abstract for digital imaging of land records, FY 2015

 

Discussion and possible action to approve FY 2015 Contract Renewals ThyssenKrupp Elevator and Cintas Corporation, County General

 

Discussion and possible action to approve service agreement between Tillman County Clerk and KellPro for software programming, FY 2015

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Herman Riley, in the amount of $20.00, property as follows: Lots 15-16, Block 20, First Addition, Frederick

 

Discussion and possible action to approve and adopt the 2014 Comprehensive Economic Development Strategy of the ASCOG Economic Development District

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and Town of Davidson, FY 2015

 

Discussion and possible action to approve Resolution for renewal of all existing lease agreements for FY 2015, as follows:  Dist.1: Prosperity Bank, Welch State Bank, Grissoms LLC; Dist. 2: Welch State Bank, Caterpillar Financial; Dist. 3: Prosperity Bank, Caterpillar Financial, Grissoms LLC; Dist. 123: Standley Systems, Welch State Bank

 

Discussion and possible action to approve Resolution establishing the Association of County Commissioners of Oklahoma Self-Insured Group, selecting payment option #2, FY 2015

 

Discussion and possible action to approve E-911 Budget

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 19, 2014

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JUNE 16, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M.  Bridge inspection review with CED #7 Representatives

 

Discussion and possible action to update and submit to CED #7 STP Project List, adding Otter Creek bridge as FY 2016 project and Bottle Creek bridge as FY 2019 project

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 2013 John Deere 6115D Tractor, Serial #050555, Inv. #304-18, Dist. 3, by trading to Grissoms, LLC

 

Discussion and possible action to re-appoint Leon Wright to serve on the Board of Trustees of the Southwest Rural Development Authority, term ending July 31, 2018

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 12, 2014

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JUNE 9, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

9:15 A.M. Meeting with ASCOG Representative Stan Rice regarding Tillman County Hazard Mitigation Plan

 

Discussion and possible action to bring from table and award Six Month Bids

 

Discussion and possible action to approve Resolution appointing Jimmy Gaither to complete the unexpired term of Billie Hill as Member of the Board of Directors of the Tillman County Fair Board

 

Discussion and possible action to approve Rental Agreement between Tillman County and Grissoms, LLC for one (1) John Deere 6115D Tractor, Bid #3-2014, Dist. 1

 

Discussion and possible action to approve Rental Agreement between Tillman County and Grissoms, LLC for one (1) John Deere 6115D Tractor, Bid #3-2014, Dist. 3

 

Discussion and possible action to approve Resolution executing Agreement establishing the Association of County Commissioners of Oklahoma Self-Insured Group and electing payment option #2, FY 2015

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and the Oklahoma Department of Agriculture, Food, and Forestry, Wildlife Services Division, for wildlife damage management activities and programs, FY 2015

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 5, 2014

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             June 2, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Contract Renewal with LeadsOnline LLC for investigation software, Sheriff Department

 

Discussion and possible action to approve Kallie Clemmer and Jamie LaCourse as Receiving Officers effective July 1, 2014, Health Department

 

Discussion and possible action to approve Ashley Velez and Danette Rivas as Requisitioning Agent effective July 1, 2014, Health Department

 

Discussion and possible action to approve FY 2015 Contract Renewals with Cintas, Xerox, and Memorial Hospital, Health Department

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Cole Pest Control for pest control services, FY 2015

 

10:30 A.M. Bid Opening: Six Month Bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 22, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 27, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and the Oklahoma Department of Transportation for lease/purchase of one (1) 2014 Ford F150 pickup purchased on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 2

 

Discussion and possible action to bring from table and approve and submit ODOT Form 324a claim form for payment through the County Road Machinery and Equipment Revolving Fund to Billingsley Ford for one (1) 2014 F-150 purchased on State Contract, Dist. 2

 

Discussion and possible action to declare surplus one (1) HW 191D Computer, Serial # 824GH3XY01298, Inv. #232-001, Election Board

 

Discussion and possible action to declare surplus one (1) IBM 6783 Typewriter, Serial #11W2737, Inv. #201-014, County Clerk

 

Discussion and possible action to declare surplus one (1) HP Server, Serial #USE704N445, Inv. #238-001, County Clerk

 

Discussion and possible action to declare surplus one (1) HP Computer, Serial #2UA703038XS, Inv. #238-002, County Clerk

 

Discussion and possible action to declare surplus one (1) HP Computer, Serial #MXL7370D39, Inv. #238-003, County Clerk

 

Discussion and possible action to approve Domestic Water Line Installation Request from the City of Frederick on Baseline Road between SW/4-33-T1N-R16W and NW/4-5-T1S-R16W, Dist. 3

 

Discussion and possible action to approve Amended Intergovernmental Agreement between Tillman County and Kiowa County for Surge Rock purchases at $5.00/CY, FY 2015

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 22, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 19, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Western Plains Youth & Family Services, Inc. for juvenile detention services, FY 2015

 

Discussion and possible action to approve Agreement between Tillman County and Craig County Juvenile Detention Center for juvenile detention services, FY 2015

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and the State of Oklahoma Office of Juvenile Affairs for support and work on SWOJC, FY 2015

 

Discussion and possible action to approve Interlocal Agreement between Tillman County and Comanche County for the mutual benefit of each party to provide any agreeable assistance in road construction and maintenance, FY 2015

 

Discussion and possible action to approve Intergovernmental Agreement between Tillman County and Kiowa County for  Surge Rock purchases at $4.50/CY, FY 2015

 

Discussion and possible action to approve FY 2015 Interlocal Agreements between Tillman County and the following municipalities: City of Frederick; City of Grandfield; Town of Tipton; Town of Davidson; Town of Manitou; Town of Loveland; Town of Hollister; Town of Newkirk; Tillman County RWD #1

 

Discussion and possible action to approve FY 2015 Interlocal Agreements between Tillman County and the following schools: Frederick Public Schools; Grandfield Public Schools; Tipton Public Schools; Davidson Public Schools; Chattanooga Public Schools; Great Plains Technology Center

 

Discussion and possible action to approve Resolution to execute Project Agreement for County Bridge Replacement, Project #J3-0068(04)(05), State Job #30068(04)(05) between Tillman County and the Oklahoma Department of Transportation, Location No. 71E1780N2280008, Deadman Creek, Dist. 1

 

Discussion and possible action to approve Project Agreement for County Bridge Replacement, Project #J3-0068(04)(05), State Job #30068(04)(05) between Tillman County and the Oklahoma Department of Transportation, Location No. 71E1780N2280008, Deadman Creek, Dist. 1

 

Discussion and possible action to approve Agreement between Tillman County and the Oklahoma Department of Transportation for lease/purchase of one (1) 2014 Ford F150 pickup purchased on State Contract through the County Road Machinery and Equipment Revolving Fund

 

Discussion and possible action to approve and submit ODOT Form 324a claim form for payment through the County Road Machinery and Equipment Revolving Fund to C.L. Boyd for one (1) JD 672G Motor Grader, Bid #1-2014, Dist. 1

 

Discussion and possible action to approve and submit ODOT Form 324a claim form for payment through the County Road Machinery and Equipment Revolving Fund to Billingsley Ford for one (1) 2014 F-150 purchased on State Contract, Dist. 2

 

Discussion and possible action to approve and submit ODOT Form 324a claim form for payment through the County Road Machinery and Equipment Revolving Fund to Billingsley Ford for one (1) 2015 F-250 purchased on State Contract, Dist. 3

 

Discussion and possible action to approve  Lease-Purchase Agreement between Tillman County and Welch State Bank  for one (1) JD 6115D Utility Tractor, Bid #4-2014, Dist. 2

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 15, 2014

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 12, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve Contract for Secure Detention Services between Texas County Juvenile Detention Center in Hooker, Oklahoma and Tillman County for FY 2015

 

Discussion and possible action to approve Domestic Water Line Installation Request between Ruban Stoll and Tillman County on EW173 between NE of Sec. 4, Twp. 1S, Range 15W, and NW of Sec. 3, Twp. 1S, Range 15W

 

Discussion and possible action to approve Purchase Contracts through State Revolving Fund, Districts 1, 2, 3

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 8, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MAY 5, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #4-2014 for lease-purchase of one (1) or more MFWD Utility Tractors

 

Discussion and possible action to approve Public Works Project Contract between Tillman County Courthouse and Oklahoma Department of Corrections for offender workers, FY 2015

 

Discussion and possible action to approve Public Works Project Contract between Tillman County Health Department and Oklahoma Department of Corrections for offender workers,  FY 2015

 

Discussion and possible action to approve Domestic Water Line Installation Request between Dennis Vernon and Tillman County on CRNS 217 and CREW 177 between SW ¼ of Section 21, Twp. 1S, Range 18W, and SE ¼ of Section 20, Twp. 1S, Range 18W

 

Discussion and possible action to approve Commissioners’ sale of house at 816 N. 13th Street, Frederick, Oklahoma, on April 25, 2014

 

Discussion and possible action to approve Form 969, Kim Lamb, County Treasurer

 

Discussion and possible action to approve Sheriff’s Office’s acceptance of vehicle from Oklahoma Bureau of Narcotics

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 1, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:              APRIL 28, 2014

TIME:               9:00 A.M.

NOTE:              AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:            COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES, REGULAR MEETING

READING AND APPROVAL OF MINUTES, SPECIAL MEETING

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action to approve FY2015 Contract for Detention Transportation between Tillman County and the State of Oklahoma Office of Juvenile Affairs

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1997 John Deere 672 CH Motor Grader, Serial #562718, Inv. #307-014, Dist. 1, by selling to Tractor Ranch at CED auction for $46,920.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1977 John Deere 42320 Tractor, Serial #4230GO30788R, Inv. #304-001, Dist. 1, by selling to Wilson Equipment at CED auction for $8,740.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1993 John Deere 672 B Motor Grader, Serial #545342, Inv. #307-011, Dist. 1, by selling to Bradford Boring at CED auction for $43,700.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 2008 Case 95 MFWD Farm Tractor, Serial #Z8JP50221, Inv. #304-002, Dist. 1, by selling to Chris Taylor Equip LLC at CED auction for $22,080.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 2006 Rhino Flexwing Mower, Serial #18301, Inv. #441-006, Dist. 1, by selling to Terry Archer at CED auction for $3,910.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 1988 International Dump Truck, Serial #1HTLKTVR1JH589386, Inv. #302-001, Dist. 1, by selling to APCM Export Parts at CED auction for $3,220.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 2007 John Deere 6415 Tractor, Serial #L06415D543799, Inv. #304-013, Dist. 2, by selling to Lyndell McCullough at CED auction for $25,760.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 2004 Rhino Flexwing Mower, Serial #157561, Inv. #441-002, Dist. 2, by selling to Hughes County Dist. 2 at CED auction for $2,530.00

 

Discussion and possible action to approve Resolution for Disposing of Equipment of one (1) 2002 Rhino Flexwing Mower, Serial #16291, Inv. #441-002, Dist. 3, by selling to Conrad Plett at CED auction for $2,530.00

 

10:30 A.M. Bid Opening: Bid #4-2014 for lease-purchase of one (1) or more MFWD Utility Tractors

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 24, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

 

NOTICE & AGENDA

SPECIAL MEETING

DATE:             APRIL 24, 2014

TIME:             8:30 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

NEW BUSINESS

 

 

Discussion and possible action to approve 2014 National Criminal History Improvement Program Grant Application

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 21, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             APRIL 21, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING OF PURCHASE ORDERS

 

Discussion and possible action on county-wide burn ban

 

Discussion and possible action to approve Cooperative Agreement between Ronnie Fillmore and the Tillman County Board of Commissioners for debris disposal, E/2 NW/4-1-T4S-R19W, Dist. 2

 

Discussion and possible action to approve ODOT Purchase Contract for lease/purchase of one (1) 2015 F-250 4x4 Crew Cap Pick-Up purchased on State Contract through the County Road Machinery and Equipment Revolving Fund

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 16, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             APRIL 14, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action on county-wide burn ban

 

Discussion and possible action to approve Domestic Water Line Installation Request from Waterline, Inc. on CR EW 185 between the NE/4-4-T3S-R17W and the SE/4-33-T2S-R17W

 

Discussion and possible action to approve Domestic Water Line Installation Request from Waterline, Inc. on CR NS 224 between the SE/4-9-T3S-R17W and the S/2 SW/4-10-T3S-R17W

 

Discussion and possible action to approve Domestic Water Line Installation Request from Waterline, Inc. on CR EW 186 between the NE/4-9-T3S-R17W and the SE/4-4-T3S-R17W

 

Discussion and possible action to approve Domestic Water Line Installation Request from Mike Woodall on CR EW 184 between the NW/4-34-T2S-R17W and the S2 SW/4-27-T2S-R17W

 

Discussion and possible action to go out for bids for lease/purchase of one (1) or more MFWD Utility Tractors

 

Discussion and possible action to go out for six (6) month bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 10, 2014

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             APRIL 7, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Sac and Fox Nation for juvenile detention services, FY 2015

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County RWD #1 on CR NS 244 between SE/4-26-T3S-R14W and SW/4-25-T3S-R14W, Dist. 3

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman County RWD #1 on CR NS 240 between SE/4-6-T1S-R14W and SW/4-5-T1S-R14W, Dist. 3

 

Discussion and possible action to approve Amendment to Site Restoration Agreement between MRP Properties Company, LLC, and Tillman County, on former Bell Oil Refinery

 

10:30 A.M. Bid Opening, Bid #3-2014 Straight Lease of one or more MFWD Utility Tractors

 

11:00 A.M. Meeting with Mike Platt, Certified Energy Specialist, with Equity Energy Services to discuss county fuel purchases

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 3, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 31, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #2-2014

 

Discussion and possible action on County-Wide Burn Ban

 

Discussion and possible action to approve Resolution for Federal Bridge Replacement Program

 

Discussion and possible action to approve Service Agreement between Tillman County and Progressive Waste Solutions of TX for Temporary Roll-Off service

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 27, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 24, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and award Bid #2-2014

 

Discussion and possible action to bring from table and approve Contract & Agreement between Tillman County and Lee Farms, Inc. for gravel purchases, calendar year 2014

 

Discussion and possible action to bring from table approve Resolution to appoint a Board of County Commissioners representative to the ASCOG Board of Trustees, term from June 21, 2014 through May 31, 2015

 

Discussion and possible action on County-Wide Burn Ban

 

Discussion and possible action to appoint Jerry Hostick as Receiving Agent, Assessor Office

 

Discussion and possible action to approve Memorandum of Understanding between the Tillman County Commissioners and the Bureau of Land Management Oklahoma Field Office and the Bureau of Indian Affairs Eastern Oklahoma Regional Office and Southern Plains Regional Office regarding Environment Impact Statement and Resource Management Plan

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 20, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 17, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:30 A.M. Meeting with Frederick City Council members Eddie Whitworth and Jim Smith regarding city streets

 

Discussion and possible action to bring from table and award Bid #2-2014

 

Discussion and possible action on County-Wide Burn Ban

 

Discussion and possible action to approve Domestic Water Line Installation Request from the Town of Manitou on CR EW 173 (Baseline Road)

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Lee Farms, Inc. for gravel purchases, calendar year 2014

 

Discussion and possible action to approve Resolution to appoint a BOCC representative to the ASCOG Board of Trustees, term from June 21, 2014 through May 31, 2015

 

Discussion and possible action to go out for bids for straight lease of one (1) or more MFWD Utility Tractors, Dist. 123

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 13, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 10, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:00 A.M. Fair Board Elections

 

Discussion and possible action on County-Wide Burn Ban

 

10:00 A.M. Bid Opening: Bid #2-2014, one (1) or more MFWD Utility Tractors, Dist. 123

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 6, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             MARCH 3, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action on County-Wide Burn Ban

 

Discussion and possible action to approve and submit Purchase Contract between  Tillman County and the Oklahoma Department of Transportation for lease/purchase of one (1) John Deere 6WD 672G Motor Grader through the County Road Machinery and Equipment Revolving Fund, Bid #1-2014, Dist. 1

 

Discussion and possible action to approve and submit Purchase Contract between  Tillman County and the Oklahoma Department of Transportation for lease/purchase of one (1) 2014 Ford F150 on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 2

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 27, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 24, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES, Regular Meeting

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action on County-Wide Burn Ban

 

Discussion and possible action to go out for bids on a lease/lease purchase of one or more mechanical front wheel drive mower tractors for Districts #1,2,3

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 20, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

 

 

 

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 18, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES, Emergency Meeting

READING AND APPROVAL OF MINUTES, Regular Meeting

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Resolution for County-Wide Burn Ban

 

Discussion and possible action to bring from table and award Bid #1-2014, 6WD Motor Grader, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 13, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

 

 

 

 

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 10, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to lift County-Wide Burn Ban

 

10:00 A.M. Bid Opening: Bid #1-2014, 6WD Motor Grader, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 6, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

EMERGENCY MEETING

DATE:             FEBRUARY 7, 2014

TIME:             9:30 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

 

Discussion and possible action to replace heaters at jail

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 6, 2014

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             FEBRUARY 3, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to appoint Watha Shanks to the ASCOG AAA Advisory Board, 3 year term

 

Discussion and possible action to approve Resolution establishing County Wellness Council in accordance with 19 O.S. § 1302

 

Discussion and possible action to approve Title Sheet for Project No. STP-171D(144)CI, Job No. 28024(04), Location No. 71N2890E1890000, Little Deep Red Creek, Dist. 3

 

Discussion and possible action to approve Agreement & Contract between Tillman County and Cheryl Moon, Personal Representative of the Estate of Margie Everson, deceased, for clay purchases, calendar year 2014

 

Discussion and possible action to approve Purchase Contract between Tillman County and the Oklahoma Department of Transportation for lease/purchase of one (1) 2015 F-250 on State Contract through the County Road Machinery and Equipment Revolving Fund, Dist. 1

 

10:00 A.M. Elected Officials Meeting to discuss online banking fees

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 23, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:             JANUARY 27, 2014

TIME:             9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:           COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Resolution to remove from inventory per 19 O.S. § 178.1: miscellaneous items less than $500.00, Extension Office

 

Discussion and possible action to approve Resolution to remove from inventory per 19 O.S. § 178.1:

Win SRXP12 Vacuum, Inv. #432-2; item less than $500.00, County Clerk’s Office

 

Discussion and possible action to declare surplus: one (1) 2010 HP8100 Computer, Serial #MXL0080405, Inv. #238-016, Dist. 3

 

Discussion and possible action to declare surplus and sell at CED auction March 7-8, 2014: one (1) 1998 Atoka Equipment Trailer, Serial #1A9H12024WA245601, Inv. #348-013, Dist. 1

 

Discussion and possible action to declare surplus and sell at CED auction March 7-8, 2014: one (1) 1988 International F-1954 Truck  w/ Gallion Dump Body, Serial #1HTLKTVR1JH589386, Inv. #302-001, Dist. 1

 

Discussion and possible action to approve Cooperative Agreement For Roadside Erosion Project between Tillman County and John Watson at NW/4-4-T2S-R19W, Dist. 2

 

Discussion and possible action to approve Domestic Water Line Installation Request from Pieter Van der Laan on CR NS 213 between the W/2-2-T1S-R19W and the N/2 SE/4 and NE/4-3-T1S-R19W, Dist. 1

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman Rural Water District #1 on CR NS 240 between SW/4-5-T1S-R14W and SE/4-6-T1S-R14W, Dist. 3

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman Rural Water District #1 on CR NS 238 between NE/4-2-T3S-R14W and NW/4-1-T3S-R14W, Dist. 3

 

Discussion and possible action to approve Domestic Water Line Installation Request from Tillman Rural Water District #1 on CR NS 232 between NE/4-14-T1S-R16W and NW/4-13-T1S-R16W, Dist. 3

 

Discussion and possible action to approve Resolution to participate in the ACCO Gridiron competition

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 23, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

NOTICE & AGENDA

REGULAR MEETING

DATE:                        JANUARY 21, 2014

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

UDPDATE CBRI 5-YEAR PLAN

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Resolution for County Wide Burn Ban

 

Discussion and possible action to appoint Vonnie Bergman as Receiving Agent, Election Board

 

Discussion and possible action to declare surplus and approve Resolution for disposing of by junking: one (1) Map, Inv. #118-601; one (1) Printer Sound Cover, Serial #15400, Inv. #600-01, Election Board

 

Discussion and possible action to reappoint Randy Hasley to serve on the Tillman County E-911 Board, term expiring February 2017

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Chris Longacre on S/2 SE/4-32-T2S-R17W, Dist. 2

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Henry Harms for gravel purchases, calendar year 2014

 

Discussion and possible action to declare surplus: miscellaneous scrap iron and grader blades, Dist. 1

 

Discussion and possible action to declare surplus and sell at CED auction March 7-8, 2014: one (1) 1977 John Deere Tractor, Serial #4230H030788R, Inv. #304-001;  one (1) Servis-Rhino Rotary Mower, Serial #FL15-18301, Inv. # 441-006; one (1) 1997 John Deere 672G Motor Grader, Serial # DW672CH562718, Inv. #307-014; one (1) 1993 John Deere 672B Motor Grader, Serial # DW672BX545342, Inv. #307-011; one (1) 1995 Case IH Tractor, Serial # Z8JP50221, Inv. #304-002, Dist. 1

 

Discussion and possible action to declare surplus and sell at CED auction March 7-8, 2014: one (1) John Deere 6415 Tractor, Serial # L06415D543799, Inv. # 304-013; one (1) Rhino Flex 15 Magnum Shredder, Serial # FL15-17561, Inv. #441-002, Dist. 2

 

Discussion and possible action to declare surplus and sell at CED auction March 7-8, 2014: one (1) Rhino Magnum Shredder, Serial # 16291, Inv. #441-002, Dist. 3

 

Discussion and possible action to go out for bids for one (1) or more 6WD Motor Graders, Dist. 1

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 16, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:                        JANUARY 13, 2014

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to discuss bridge safety inspections and sign invoices between CED 7 and Tillman County Commissioners

 

Discussion and possible action to approve Water Line Installation Request from Pieter Van der Laan on CR NS 213 between the W/2- 2-T1S-R19W and the N/2 SE4 and NE/4-3-T1S-R19W, Dist. 1

 

Discussion and possible action to approve Sales Order for Warren CAT for road grader, Bid #4-2013

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  January 9, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:                        JANUARY 6, 2014

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE:          COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OK

PERSON FILING NOTICE:  JOE DON DICKEY, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to appoint Sherri Jacobs as Requisition Agent and John Harrington as Receiving Agent, Election Board

 

Discussion and possible action to approve Contract & Agreement between Tillman County and James W. Hampton for clay purchases, calendar year 2014

 

Discussion and possible action to approve Circuit Engineering District Auction Policies for disposing surplus equipment

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  January 2, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:                        DECEMBER 30, 2013

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to appoint Sherri Jacobs as Requisition Agent, Election Board, effective January 1, 2014

 

Discussion and possible action to elect Tillman County Board of Commissioners Chairman, effective January 1, 2014

 

Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman, effective January 1, 2014

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  December 23, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

TILLMAN COUNTY

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:                        DECEMBER 23, 2013

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Lease Agreement between Tillman County and Tillman Producers Coop for repeater tower space, calendar year 2014

 

Discussion and possible action to appoint Levi Krasser as Trustee of the Tillman County Industrial Authority, completing unexpired term ending December 4, 2015

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  December 19, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:                        DECEMBER 16, 2013

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  December 12, 2013

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:                        DECEMBER 9, 2013

TIME:                         9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County Assessor and Standley Systems LLC for copy machine rental

 

Discussion and possible action to bring from table and award six month bids and 12 month ballot printing bids

 

Discussion and possible action to approve Resolution calling for and holding an Election in Tillman County, for the purpose of submitting to the registered qualified electors thereof, the question of whether the Retail Sale of Alcoholic Beverages by the Drink for On-Premises Consumption will be authorized within Tillman County

 

Discussion and possible action to approve Domestic Water Line Installation Request from Leroy Geis on CR NS 241 between SW/4-32-T1S-R14W and NW/4-33-T1S-R14W

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  December 5, 2013.

 

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE: DECEMBER 2, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:00 A.M. Meeting with Ben Crawford regarding ballot measure petition

 

Discussion and possible action to approve Agreement between Tillman County Assessor and Standley Systems LLC for copy machine rental

 

Discussion and possible action to re-appoint Mary Hasenmyer as Trustee to the Tillman County-City of Frederick Hospital Authority Board, term expiring December 31, 2016

 

10:00 A.M. Bid Opening, Six (6) Month Bids and Optech Ballot Printing

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  November 25, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

BOARD OF COUNTY COMMISSIONERS

 

NOTICE & AGENDA

 

REGULAR MEETING

 

DATE:            NOVEMBER 25, 2013

TIME:             9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement & Contract between Tillman County and Margie Everson for clay purchases, calendar year 2014

 

Discussion and possible action to approve Lease Agreement between Tillman County Sheriff Department and Great America Leasing Corporation for lease of two copy machines

 

Discussion and possible action to approve Service Agreement between Tillman County and R.K. Black, Inc. for installation and service on two copy machines

 

Discussion and possible action to approve 2014 Schedule of Regular Meetings

 

Discussion and possible action to re-appoint Ray Walker to the Tillman County Industrial Authority, term expiring 12/4/2016

 

Discussion and possible action to re-appoint Payton Sherman to the Tillman County Industrial Authority, term expiring 12/4/2016

 

Discussion and possible action to re-appoint Phillip Ratcliff to the Tillman County Industrial Authority, term expiring 12/4/2016

 

Discussion and possible action to approve Domestic Water Line Installation Request from Mark Rackley, on CR EW 185 between NW/4-6-T3S-R15W and SW/4-31-T2S-R15W

 

Discussion and possible action to require CDL Medical Cards for County employees

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  November 21, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 18, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Robert L. Beazley, Jr., Rebecca Lynn Korenek, and Buffie Lea Pleasants for gravel purchases, FY 2014

 

Discussion and possible action to approve Contract & Agreement between Tillman County and Margie Everson for clay purchases, FY 2014

 

Discussion and possible action to appoint Sherri Jacobs as Receiving Agent, Election Board Office

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  November 14, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 12, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:00 A.M. Presentation by Julane Whitworth regarding possible recycling efforts

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Warren Cat for lease purchase of one (1) 6WD Road Grader, Bid #4-2013

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Herman Riley, in the amount of $20.00, property as follows: Lot 12 and the S/2 of Lot 13, Block 1, Ray’s 2nd Addition

 

Discussion and possible action to submit commitment letter for ASCOG Comprehensive Economic Development Strategy

 

Discussion and possible action to appoint Bill Owens as Receiving Agent, District 2

 

Discussion and possible action to approve Tillman County 2014 Holidays

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  November 7, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 4, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:00 A.M. Elected Officials Conference with State Auditor and Inspector

 

Discussion and possible action to approve Agreement between Tillman County and Warren Cat

For lease purchase of one (1) 6WD Road Grader, Bid #4-2013

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  October 31, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 28, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Tony Caldwell, E/2 NE/4-4-T3S-R18W

 

Discussion and possible action to submit Surface Transportation Program application, FY 2018

 

Discussion and possible action to go out for Six (6) Month Bids and Optech Ballot Printing

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  October 24, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 21, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to declare surplus and approve Resolution to Dispose of one (1) German Shepherd, Inv. #700-1, Sheriff Department

 

Discussion and possible action to approve National Association of Counties membership, 2014

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Tony Caldwell, E/2 NE/4-4-T3S-R18W

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  October 17, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 15, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Review of fractured and critical bridges with representative of CED #7

 

Discussion and possible action to approve Memorandum of Understanding between Tillman County Sheriff Department and the Oklahoma Office of Juvenile Affairs

 

Discussion and possible action to approve Proclamation on Tobacco Free Youth

 

Discussion and possible action to approve Interlocal Cooperative Agreement between Tillman County and the Department of Capital Asset Management for disposal of surplus property

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  October 10, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 7, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Resolution to close and replace bridge #71E1680N2320001, NBI# 00864, located 5.0 miles North & 8.1 miles East of Manitou

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  October 3, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 30, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Air Evac EMS, Inc. for employee memberships, FY 2014

 

Discussion and possible action to approve Agreement between Tillman County and Mediflight of Oklahoma air ambulance service for employee memberships, FY 2014

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  September 26, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 23, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Air Evac EMS, Inc. for employee memberships, FY 2014

 

Discussion and possible action to bring from table and approve Resolution adopting new commercial/industrial access drive construction policy

 

Discussion and possible action to approve Agreement between Tillman County and Welch State Bank for flex-wing rotary cutters

 

Discussion and possible action to approve Agreement between Tillman County and Mediflight of Oklahoma air ambulance service for employee memberships, FY 2014

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  September 19, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 16, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Air Evac EMS, Inc., FY 2014

 

Discussion and possible action to bring from table and update CBRI 5 Year Plan

 

Discussion and possible action to approve Cooperative Agreement for By-Pass Road between Tillman County and Lewis Payne located in the NW/4-5-T5S-R14W

 

Discussion and possible action to approve Resolution adopting new access drive permit policy

 

Discussion and possible action to remove Richard Marshall and Ronnie Fillmore as Receiving Officers for District 2; and add Carol Lewis as Receiving Officer for District 2

 

Discussion and possible action to remove Kim Buckner as Receiving Officer for Court Clerk’s Office; and add Kevin Stevens as Receiving Officer for Court Clerk’s Office

 

Discussion and possible action regarding REAP Grant applications

 

Discussion and possible action to approve use of Courthouse lawn for Cotton Festival on November 2, 2013

 

10:00 Meeting with Kent Schmidt regarding Mediflight of Oklahoma air ambulance service and memberships

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  September 12, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 9, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Air Evac EMS, Inc., FY 2014

 

Discussion and possible action to bring from table and update CBRI 5 Year Plan

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Harvey Wayne and Betty Bristow, in the amount of $20.00, property as follows: Frederick Original, Block 4, the N/2 of Lot 23 and all of Lot 24

 

Discussion and possible action to complete and submit issuance/non-issuance form to Oklahoma Uniform Building Code Commission

 

Discussion and possible action to approve final FY 2013-2014 Tillman County General Government Estimate of Needs 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  September 5, 2013.

 

 

_________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 3, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to bring from table and approve Agreement between Tillman County and Air Evac EMS, Inc., FY 2014

 

Discussion and possible action to approve Permit to Conduct Geophysical Operations to Dawson Geophysical Company through its agent T.S. Dudley Land Company, Inc.

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Zion Properties, Inc., in the amount of $100.00, property as follows: Frederick Original, Block 10, Lots 18-24; Mounts Addition, Block 3, the N 20’ of Lot 20, all of Lot 21 and the S 15’ of Lot 22

 

Discussion and possible action to update CBRI 5 Year Plan

 

Discussion and possible action to approve updated CIP Summary and 5 Year Plan, FY 2014

 

Discussion and possible action to approve Resolution to participate in the County Road Machinery and Equipment Revolving Fund, FY 2014

 

Discussion and possible action to apply for and submit competed application for 2014 REAP Grant for upgrade/renovation of Courthouse windows, Dist. 1, 2, 3

 

Discussion and possible action to approve Tillman County in-kind leverage for REAP Grant, Dist. 1, 2, 3

 

Discussion and possible action to approve Tillman County cash leverage for REAP Grant, Dist. 1, 2, 3

 

10:00 A.M. Bid Opening, Bid #8-2013, one (1) or more new flex-wing rotary cutters

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  August 29, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:            AUGUST 26, 2013

TIME:             9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Air Evac EMS, Inc., FY 2014

 

Discussion and possible action to update CIP Summary and 5 Year Plan, FY 2014

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  August 22, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:            AUGUST 19, 2013

TIME:             9:00 A.M.

NOTE:            AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and Crawford Abstract for document imaging, FY 2014

 

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Juan Joel Castañeda, in the amount of $60.00, property as follows: Frederick Original, Block 30, Lots 5-7; Ray’s 2nd Addition, Block 4, Lot 9; Frederick Original, Block 15, Lots 14-15

 

Discussion and possible action to approve and submit to Tillman County Excise Board the Tillman County FY 2014 Budget

 

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  August 15, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   AUGUST 12, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Interlocal Agreement for Dispatching Services between Tillman County E-911 Board and the Tillman County Sheriff Department, FY 2014

 

Discussion and possible action to approve Cooperative Agreement for Disposal of Surplus Soil between Tillman County and Larry Abernathy, located at the NW 41.85 acres of the N/2-NW/4-5-T1S-R18W

 

Discussion and possible action to bring from table and award Bid #7-2013, Storm Shelter, Dist. 3

 

Discussion and possible action to go out for bids for one (1) or more new shredders

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  August 8, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   AUGUST 5, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve 2nd Amendment to Lease Agreement between Tillman County-City of Frederick Hospital Authority and Comanche County Memorial Hospital

 

Discussion and possible action to approve Agreement between Tillman County Commissioners and Tillman County Emergency Medical Services, Sheriff’s Dept., FY 2014

 

Discussion and possible action to approve Agreement between Tillman County and Miracle Laboratories Pest Control, Sheriff’s Dept., FY 2014

 

Discussion and possible action to approve Agreement between Tillman County and R.K. Black, Inc., Sheriff’s Dept., FY 2014

 

Discussion and possible action to approve Agreement between Tillman County and Brandon’s A/C and Heat, Inc., Sheriff’s Dept., FY 2014

 

Discussion and possible action to approve Amendment to Agreement between Tillman County and Lattice, Sheriff’s Dept., FY 2014

 

Discussion and possible action to renew annual contract renewals with Simplex Grinnell and Great America Financial Services, Sheriff’s Dept., FY 2014

 

Discussion and possible action to approve ODOT Form 324a for water line relocation, Red River Gin Road Project, CIRB-171C(126)RB, Job #25485, Dist. 2

 

Discussion and possible action to update CIRB 5-year plan

 

Discussion and possible action to approve Resolution to remove temporary or closed bridges from the NBIS bridge inventory

 

Discussion and possible action to bring from table and award Bid #7-2013, Storm Shelter, Dist. 3

 

Discussion and possible action to purchase shredders off of State Contract

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  July 25, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   JULY 29, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and James Brockriede at E/2 NE/4-24-T2S-R17W

 

10:00 A.M. Bid Opening, Bid #7-2013, Storm Shelter, Dist. 3

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  July 25, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   JULY 15, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Sublease Agreement between Comanche County Memorial Hospital and the Tillman County-City of Frederick Hospital Authority

 

Discussion and possible action to approve Schedule of Federal Awards reports for FY 2013

 

Discussion and possible action to approve Domestic Water Line Installation Request from James V. Smith III crossing CRNS 223 between the NE/4-5-T2S-R17W and the SW/4-4-T2S-R17W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at CR NS 239 between SE/4 NE/4-1-T1S-R15W and NW/4 -6-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at CR EW 174 between SW/4 SE/4-6-T1S-R14W and NW/4 NE/4-7-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at CR NS 240 between SE/4 NE/4-7-T1S-R14W and SW/4 NW/4-8-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at CR EW 175 between SW/4 SE/4-8-T1S-R14W and NW/4 NE/4-17-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at CR EW 176 between SE/4 SE/4-17-T1S-R14W and NE/4 NE/4-20-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at CR NS 241 between NE/4 NE/4-20-T1S-R14W and NW/4 NW/4-21-T1S-R14W

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  July 11, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   JULY 8, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve service agreement between Tillman County Treasurer and KellPro for software programming, FY 2014

 

Discussion and possible action to approve Detention Services Agreement between Tillman County and Communityworks for juvenile detention services at the Pottawatomie County Juvenile Detention Center, FY 2014

 

Discussion and possible action to approve Detention Services Agreement between Tillman County and Communityworks for juvenile detention services at the Cleveland County Regional Juvenile Detention Center, FY 2014

 

Discussion and possible action to approve Cooperative Extension Service Agreement between Oklahoma State University and the Board of County Commissioners of Tillman County, FY 2014

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 NE/4-1-T1S-R15W and NW/4 -6-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SW/4 SE/4-6-T1S-R14W and NW/4 NE/4-7-T1S-R14W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W

 

Discussion and possible action to approve Right-of-Way Easement Request from Sunoco Pipeline L.P. located at Baseline Road between SE/4 SE/4-36-T1N-R15W and NW/4 NE/4-1-T1S-R15W

 

Discussion and possible action to approve Resolution renewing all leases through the County Road Machinery and Equipment Revolving Fund, FY 2014

 

Discussion and possible action to approve change of travel expense reimbursement for Joe Don Dickey, from statutory travel allowance to actual mileage reimbursement, beginning July 1, 2013

 

10:00 A.M. Elected Officials Meeting to discuss FY 2013-2014 Budget

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  July 3, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   JULY 1, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to go out for bids for one (1) 10’ x 8’ x 30’ storm shelter, Dist. 3

 

Discussion and possible action to approve service agreement between Tillman County Clerk and KellPro for software programming, FY 2014

 

Discussion and possible action to approve service agreement between Tillman County Commissioners and KellPro for software programming, FY 2014

 

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK  June 27, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:   JUNE 24, 2013

TIME:    9:00 A.M.

NOTE:   AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

Discussion and possible action to allow Tillman County Youth & Community Coalition to place banner on Courthouse lawn for “Oklahoma Social Host” campaign

 

Discussion and possible action to allow Frederick Arts and Humanities Council to hold annual Arts n’Action Festival on Courthouse grounds, Saturday, September 21, 2013

 

Discussion and possible action to approve Interlocal Cooperative Agreement between Oklahoma Department of Corrections and Tillman County Sheriff Department for correctional services, FY 2014

 

Discussion and possible action to approve Resolution for Lease Renewal, Lease-Purchase #8658700 with F & M Bank, on 2012 Chevrolet Tahoe VIN #288120, Sheriff’s Department, FY 2014

 

Discussion and possible action to approve Resolution for Lease Renewal, Lease-Purchase #8658800 with F & M Bank, on 2012 Chevrolet Tahoe VIN #285067, Sheriff’s Department, FY 2014

 

Discussion and possible action to approve Resolution for Lease Renewal, Lease-Purchase #8658900 with F & M Bank, on 2012 Chevrolet Tahoe VIN #131550, Sheriff’s Department, FY 2014

 

Discussion and possible action to approve Resolution for Lease Renewal, Lease-Purchase #8659000 with F & M Bank, on 2012 Chevrolet Tahoe VIN #283752, Sheriff’s Department, FY 2014

 

Discussion and possible action to approve annual contract renewals with ThyssenKrupp Elevator, and Cintas Cooperation, Courthouse, FY 2014

 

Discussion and possible action to approve Resolution executing Agreement establishing the Association of County Commissioners of Oklahoma Self-Insurance Group and electing payment option, FY 2014

 

Discussion and possible action to approve Supplemental Agreement between Tillman County and Oklahoma Department of Transportation for grade, drain and surface of Red River Gin Road, Project #CIRB-171C(126)RB, State Job No.: 25485(04), Dist. 2

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Allan Gant to relocate water line, located at W/2 NE/4-2-T3S-R18W, Red River Gin Road Project, Dist. 2

 

Discussion and possible action to bring from table and approve Cooperative Agreement between Tillman County and Toby Kinder to relocate water line, located at NW/4 and NE/4-3-T3S-R18W, Red River Gin Road Project, Dist. 2

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Doug Jacobs to relocate water line, located at E/2 NW/4-2-T3S-R18W, Red River Gin Road Project, Dist. 2

 

Discussion and possible action to approve Resolution for renewal of all existing lease agreements for FY 2014, as follows:  Dist.1: Prosperity Bank, Welch State Bank; Dist. 2: Welch State Bank, Caterpillar Financial; Dist. 3: Prosperity Bank, Welch State Bank, Caterpillar Financial, Grissoms LLC; Dist. 123: Standley Systems

 

Discussion and possible action to approve E-911 Budget, FY 2014

 

Discussion and possible action to approve Resale Budget, FY 2014

 

Discussion and possible action to request from Tillman County Excise Board 50% of available funds for temporary appropriations for FY 2013-2014

 

Discussion and possible action to close out FY 2012-2013

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 20, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JUNE 17, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Professional Counseling Solutions for office space rental, FY 2014

 

Discussion and possible action to approve Agreement between Tillman County Health Department and Frederick Memorial Hospital for x-ray services, FY 2014

 

Discussion and possible action to approve Resolution authorizing Tillman County Treasurer to invest County surplus funds in interest bearing accounts, FY 2014

 

Discussion and possible action to send letter to the Adjutant General of the Oklahoma National Guard regarding Readiness Center

 

Discussion and possible action to approve Contract between Tillman County and Comanche County Regional Juvenile Detention Center for juvenile detention services, FY 2014

 

Discussion and possible action to bring from table and approve ODOT Form 324a for one (1) WITZCO RG-50-NGB 50 ton lowboy trailer, Serial #1W8A11F3XDS000291, through the County Road Machinery and Equipment Revolving Fund, Dist. 3

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Allan Gant to relocate water line, located at W/2 NE/4-2-T3S-R18W, Red River Gin Road Project, Dist. 2

 

Discussion and possible action to approve Cooperative Agreement between Tillman County and Toby Kinder to relocate water line, located at NW/4 and NE/4-3-T3S-R18W, Red River Gin Road Project, Dist. 2

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 13, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JUNE 10, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Contract between Tillman County and ROCMND Area Youth Services for juvenile detention services, FY 2014

 

Discussion and possible action to approve Detention Transportation Contract between Tillman County and the State of Oklahoma Office of Juvenile Affairs, FY 2014

 

Discussion and possible action to approve Domestic Water Line Installation Request from Ricky Strecker, Tillman County RWD #1, on CR NS 238 between CR EW 186 and CR EW 187

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by lease termination of one (1) 2009 John Deere 672G Motor Grader, Serial #DW672GX625564, Inventory #307-023, Dist. 2

 

Discussion and possible action to declare surplus and approve Resolution for disposing of equipment by lease termination of one (1) 2009 John Deere 672G Motor Grader, Serial #DW672GX625514, Inventory #307-024, Dist. 2

 

Discussion and possible action to approve Resolution to execute the agreement establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund, electing Payment Option 2, FY 2014

 

Discussion and possible action to bring from table and approve ODOT Form 324a for one (1) WITZCO RG-50-NGB 50 ton lowboy trailer, Serial #1W8A11F3XDS000291, through the County Road Machinery and Equipment Revolving Fund, Dist. 3

 

Discussion and possible action to send letter to Southwest Rural Electric Cooperative regarding relocation of utility lines in right-of-way, Red River Gin Road Project, Dist. 2

 

Discussion and possible action to bring from table and award Six Month Bids

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK June 6, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JUNE 3, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to approve Dora Ridenour, Ashley Velez and Danette Rivas as Requisition Officers for Tillman County Health Department

 

Discussion and possible action to approve yearly contract between Tillman County Health Department and Cole Pest Control

 

Discussion and possible action to approve ODOT Form 324A for one (1) 2013 WITZCO RG-50-NGB 50 ton lowboy trailer, Serial #1W8A11F3XDS000291, through the County Road Machinery and Equipment Revolving Fund , District 3

 

Discussion and possible action to approve Contract between Tillman County and Canadian County Juvenile Detention Center for juvenile detention services, FY 2014

 

Discussion and possible action to approve Resolution For Disposing of Equipment by trade one (1) John Deere 672G Motor Grader, SN#DW672GX625564, Inv. #307-023, District 2

 

Discussion and possible action to approve Resolution For Disposing of Equipment by trade for one (1) John Deere 672G Motor Grader, SN#DW672GX625514, Inv. #307-024, District 2

 

9:30 A.M. Bid Opening Bid #6-2013, Police Vehicle Mobile Computers, Sheriff Dept.

 

            10:00 A.M. Bid Opening, Six (6) Month Bids

 

 

           

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 30, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MAY 20, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Standard Rental Service Agreement between Tillman County and Cintas for uniform service, Dist. 3, FY 2014

 

Discussion and possible action to approve Interlocal Agreements between Tillman County and the City of Frederick, Town of Grandfield, Town of Tipton, Town of Manitou, Town of Davidson, Town of Hollister, Town of Loveland, City of Newkirk and Tillman County Rural Water District #1

 

Discussion and possible action to approve Interlocal Agreements between Tillman County Frederick Public Schools, Grandfield Public Schools, Tipton Public Schools, Davidson Public Schools, OJA-Southwest Oklahoma Juvenile Center, Great Plains Technology Center and Chattanooga Public Schools

 

Discussion and possible action to approve Domestic Water Line Installation Request from Clay Robertson on CR EW 195 between CR NS 238 and CR NS 239

 

Discussion and possible action to approve ODOT Form 324A for one (1) John Deere 672G Motor Grader, Serial #1DW672GXHDE652615 through the County Road Machinery and Equipment Revolving Fund

 

Discussion and possible action to approve ODOT Form 324A for one (1) John Deere 672G Motor Grader, Serial #1DW672GXHDE652386 through the County Road Machinery and Equipment Revolving Fund

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 16, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MAY 13, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Public Works Project Contract between Oklahoma Department of Corrections and Tillman County for inmate workers, Courthouse FY 2014

 

Discussion and possible action to approve Public Works Project Contract between Oklahoma Department of Corrections and Tillman County for inmate workers, Health Department FY 2014

 

Discussion and possible action to go out for bids for in-car computer systems for Sheriff Department

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 9, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MAY 6, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve request from Tillman County Health Department to dispose of equipment

Discussion and possible action to allow Tillman County Historical Society to hold Abernathy Day on Courthouse lawn on June 1, 2013

 

Discussion and possible action to approve and submit Claim for Reimbursement for Additional Homestead Exemption Reimbursement for Tax Year 2012

Discussion and possible action to approve Agreement No. 712057 between Tillman County and the State of Oklahoma Department of Transportation for Lease with Purchase Option for Road Machinery or Equipment, Bid #2-2013, one (1) John Deere 672G Motor Grader, Serial #1DW672GXHDE652615

Discussion and possible action to approve Agreement No. 712058 between Tillman County and the State of Oklahoma Department of Transportation for Lease with Purchase Option for Road Machinery or Equipment, Bid #2-2013, one (1) John Deere 672G Motor Grader, Serial #1DW672GXHDE652386

Discussion and possible action to go out for six (6) month bids

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK May 2, 2013.

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: APRIL 29, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Joe Johnson, SW/4-22-T4S-R14W, Dist. 3

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Richard Dunham, SE/4-21-T4S-R14W, Dist. 3

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Gary Dunham, SE/4-21-T4S-R14W, Dist. 3

 

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between Tillman County and Terry Dunham, SE/4-21-T4S-R14W, Dist. 3

 

Discussion and possible action to approve Rental Agreement between Tillman County and Grissoms, LLC, for one (1) John Deere 6115D Tractor, Bid #5-2013

 

Discussion and possible action to approve termination of leases of two (2) 672G John Deere motor graders, Serial Number 625564, Inventory No. 307-023; and Serial Number 625514, Inventory No. 307-024, District 2

 

Discussion and possible action to approve by selling at auction, for District 2,  four (4) Resolutions for Disposing of Equipment, as follows:  One (1) 1979 Ford winch truck, SN#U903VFC5134, Inv. No. 302-016; one (1) 1989 White GMC truck, SN#4V1WBDJF4KN609175, Inv. No. 302-020; one (1) 2002 J.D. 772CH motor grader, SN#DW772CH583659, Inv. No. 307-021; one (1) Dorsey lowboy trailer, SN#23177, Inv. No. 348-004

 

Discussion and possible action to approve by junking because of being wrecked, for District 2, one (1) 1995 Volvo truck with dump bed, SN#4V2VDBRF2SN689782, Inv. No. 302-018

 

Discussion and possible action to approve by selling at auction, for District 3, two (2) Resolutions for Disposing of Equipment, as follows:  one (1) 2008 Case IH tractor, SN#Z8JP50730, Inv. No. 304-016; and one (1) 2008 Case IH tractor, SN#Z8JP50281, Inv. No. 304-017

 

10:00 A.M. Executive Session in accordance with 25 O.S. § 307 (B)(1), Highway 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 25, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: APRIL 22, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to accept the transfer of six (6) crosstown beams to be used for the construction of a replacement bridge on Blue Creek, Location/ Structure #71N2420e1940008

 

Discussion and possible action to approve Detention Services Agreement between Tillman County and Sac and Fox Nation for juvenile detention services, FY 2014

 

Discussion and possible action to amend Personnel Policy

 

Discussion and possible action to consider and approve Amendment to Lease Agreement between Tillman County-City of Frederick Hospital Authority Trust

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 19, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: APRIL 15, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS’ OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Agreement between Tillman County and VISTACOM for voice recorder system, Sheriff’s office, term beginning May 1, 2013 and ending April 30, 2014

 

Discussion and possible action to approve ODOT Purchase Contract for lease/purchase of one (1) 2013 WITZCO RG-50-NGB 50 ton lowboy trailer through the County Road Machinery and Equipment Revolving Fund, Bid #1-2013

 

Discussion and possible action to approve ODOT Purchase Contract for lease/purchase of two (2) John Deere 672G Motor Graders with 6WD through the County Road Machinery and Equipment Revolving Fund, Bid #2-2013

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 11, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: APRIL 8, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to appoint Ronnie Fillmore and Richard Marshall as Receiving Agents, Dist. 2

 

Discussion and possible action to bring from table and award Bid #4-2013, 6WD Road Grader 

 

Discussion and possible action to bring from table and award Bid #5-2013, one (1) or more MFWD Tractors with a minimum of 85 PTO HP

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK April 4, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MARCH 25, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to appoint Sue Kauffman and Receiving Agent, 911

 

Discussion and possible action to approve contract between Tillman County and Western Plains Youth & Family Services, Inc. for juvenile detention services, FY 2014

 

Discussion and possible action to approve Domestic Water Line Installation Request from Ricky Jones, CR NS 240 between CR EW 191 and CR EW 192, Dist. 3

 

Discussion and possible action to approve Resolution to execute Project Agreement between Tillman County and the Oklahoma Department of Transportation for Little Deep Red Creek Bridge Project Number BRO-171D(144)CI, State Job #28024(04), Dist. 3

 

Discussion and possible action to approve County Improvements for Roads and Bridges Project Agreement between Tillman County and Oklahoma Department of Transportation, Project # BRO-171D(144)CI, State Job #28024(04), Little Deep Red Creek, Dist. 3

 

10:00 A.M. Bid Opening, Bid #3-2013, Bridge Materials, Blue Creek Bridge

 

10:30 A.M. Bid Opening, Bid #4-2013, 6WD Road Grader 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 21, 2013.

 

 

 

 

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MARCH 18, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion and possible action to approve Substance Abuse Program Administration Agreement between Tillman County and Professional Collection Sites

 

Discussion and possible action to approve updated CBRIF 5-year plan

 

Discussion and possible action to go out for bids for the lease purchase and/or full lease of one or more 4 wheel MFWD tractors with minimum of 85 PTO HP, Dist. 3

 

 

           

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 14, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MARCH 11, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to approve Resolution to make appointment to the ASCOG Board of Trustees, term beginning June 21, 2013 and ending May 31, 2014

 

Discussion and possible action to bring from table and approve updated CBRIF 5-year plan

 

Discussion and possible action to approve Title Page for Project No. CIRB-171C(126)RB, State Job # 25485(04), Red River Gin Road, Dist. 2

 

 

 

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK March 7, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MARCH 4, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:30 A.M. SA&I Auditor Wendy Parker to engage the 2010-2011 and 2011-2012 audits, Elected Officials and Tillman County Excise Board members present

 

Discussion and possible action to appoint Kim Lamb as Requisitioning Officer and Julie Garza as Receiving Agent, Treasurer’s Office

 

Discussion and possible action to bring from table and approve updated CBRIF 5-year plan

 

Discussion and possible action to approve Electric Line Installation Request from Southwest Rural Electric Association at EW 172 and NS 219, Dist. 1

 

Discussion and possible action to go out for bids for bridge materials, Dist. 3

 

Discussion and possible action to go out for bids for a 6WD Road Grader, Dist. 2

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 28, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: MARCH 4, 2013

TIME: 9:00 A.M.

NOTE:             AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

9:30 A.M. SA&I Auditor Wendy Parker to engage the 2010-2011 and 2011-2012 audits, Elected Officials and Tillman County Excise Board members present

 

Discussion and possible action to appoint Kim Lamb as Requisitioning Officer and Julie Garza as Receiving Agent, Treasurer’s Office

 

Discussion and possible action to bring from table and approve updated CBRIF 5-year plan

 

Discussion and possible action to approve Electric Line Installation Request from Southwest Rural Electric Association at EW 172 and NS 219, Dist. 1

 

Discussion and possible action to go out for bids for bridge materials, Dist. 3

 

Discussion and possible action to go out for bids for a 6WD Road Grader, Dist. 2

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 28, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE:             FEBRUARY 19, 2013

TIME: 9:00 A.M.

NOTE:  AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

Discussion regarding fees for digital images

 

Discussion and possible action to update CBRIF 5-year plan

 

Discussion and possible action to bring from table and award Bid #1-2013, 50 ton Lowboy Trailer, Dist. 3

 

Discussion and possible action to bring from table and award Bid #2-2013, Motor Graders, Dist. 1, 2

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 14, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: FEBRUARY 11, 2013

TIME: 9:00 A.M.

NOTE:  AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to assist Frederick Fire Department with purchase of pump for tanker truck

 

Discussion and possible action to approve State of Oklahoma Supplement Agreement for Oklahoma Department of Transportation County Improvements for Roads and Bridges Project Agreement, CIRB Project No.: CIRB-171C(126)RB, State Job No.: 25485(04) for Grade, Drain and Surface of Red River Gin Road, Dist. 2

 

Discussion and possible action to approve Unattainable Lien Waiver, for Red River Gin Road Project, Parcels #10 and #43, Dist. 2

 

Discussion and possible action to correct surplus list, removing one (1) 2002 John Deere 772CH Grader, Serial # DW772CH583659, Inventory #307-021, Dist. 2

 

Discussion and possible action to declare surplus and sell by phone quotes to highest bidder scrap metal, Dist. 1, 2, 3

 

Discussion and possible action to bring from table and award Bid #1-2013, 50 ton Lowboy Trailer, Dist. 3

 

Discussion and possible action to bring from table and award Bid #2-2013, Motor Graders, Dist. 1, 2

 

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK February 7, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

 

 

COUNTY COMMISSIONERS MEETING

 

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: FEBRUARY 4, 2013

TIME: 9:00 A.M.

NOTE:  AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING:  COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE:  KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

CITIZENS TO BE HEARD

OLD BUSINESS

NEW BUSINESS

TRANSFER OF APPROPRIATIONS

PROCESSING REGULAR PURCHASE ORDERS

 

 

Discussion and possible action to bring from table update CBRIF 5-year plan

 

Discussion and possible action to declare surplus and approve Resolution to dispose of one (1) 1995 Volvo Truck w/ Dump Bed, Serial #4V2VDBRF2SN689782, Inventory #302-018, Dist. 2

 

Discussion and possible action on letter of support for ASCOG

 

10:00 A.M. Bid Opening, Bid #1-2013, 50 ton Lowboy Trailer, Dist. 3

 

10:30 A.M. Bid Opening, Bid #2-2013, Motor Graders, Dist. 1, 2

 

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 31, 2013.

 

 

 

___________________________

Cacy Caldwell, County Clerk

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JANUARY 28, 2013

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve Cooperative Agreement between Tillman County and Oklahoma Wildlife and Prairie Heritage Alliance to place kiosk on Courthouse grounds for Frederick Chamber of Commerce

Discussion and possible action to appoint a member to Memorial Hospital & Physician Group Advisory Board, Dist. 3

Discussion and possible action to appoint a member to Memorial Hospital & Physician Group Advisory Board, Dist. 1

Discussion and possible action to bring from table update CBRIF 5-year plan

Discussion and possible action to declare surplus and sell at CED auction March 8, 2013, one (1) 1979 Ford Wench Truck, Serial #U903VFC5134, Inv. #302-016; one (1) 1989 GMC Pickup, Serial #4V1WBDJF4KN609175, Inv. #302-020; one(1) 2002 John Deere 772CH Motor Grader, Serial #DW772CH583643, Inv. #307-020; and one (1) Dorsey Lowboy Trailer, Serial #23177, Inv. #348-004, Dist. 2

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 24, 2013.

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JANUARY 22, 2013

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to update CBRIF 5-year plan

Discussion and possible action to approve Circuit Engineering District Auction Policies

Discussion and possible action to declare surplus and sell at CED auction March 8, 2013, one (1) 2002 John Deere 772CH Grader, Serial # DW772CH583659, Inventory #307-021, Dist. 2

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 17, 2013.

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JANUARY 14, 2013

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: KENT SMITH, CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve Agreement between the Tillman County Health Department and Professional Counseling Solutions for the purpose of renting office space for Professional Counseling Solutions employees providing counseling services, from January 1, 2013 to July 31, 2013

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Frederick Investments, LLC, located at Ray’s First Addition, Block 1, Lots 12 and 14

Discussion and possible action to approve conveyance of property sold through Commissioners Sale to Michael A. and Jennifer Teague, located at Stout’s South Addition, Block 27, Lots 19-21

Discussion and possible action to approve Domestic Water Line Installation Request from Kenneth Price crossing county right-of-way on CRNS212 between W/2 NW/4-3-T1S-R19W and N/2 SE/4-4-T1S-R19W, Dist. 1

Discussion and possible action to approve Cooperative Agreement for Roadside Erosion Project between John Watson and the Tillman County Board of Commissioners

Discussion and possible action to declare surplus and sell at CED auction March 8, 2013, two (2) Case F95 tractors, Serial Numbers Z8JP50730 and Z8JP50281, Inventory Numbers 304-016 and 304-017, Dist. 3

Discussion and possible action to go out for bids for lease/purchase of one (1) 50 ton lowboy trailer, Dist. 3

Discussion and possible action to go out for two (2) new six-wheel drive motor graders, through the County Road Machinery and Equipment Revolving Fund, Dist. 1, 2

10:00 A.M. Executive Session in accordance with 25 O.S. §307(B)(1), District 3

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 10, 2012.

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: JANUARY 7, 2013

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK January 3, 2012.

___________________________

Cacy Caldwell, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: DECEMBER 31, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to elect Tillman County Board of Commissioners Chairman, effective January 1, 2013

Discussion and possible action to elect Tillman County Board of Commissioners Vice-Chairman, effective January 1, 2013

Discussion and possible action to remove Jerri Boyd as requisitioning officer and add Cacy Caldwell, County Clerk’s office, effective January 1, 2013.

Discussion and possible action to approve Resolution designating L.A. Todd, Roger Fischer, and Doyle Whittington to serve as Fair Board Office #1,term beginning January 1, 2013 and ending December 31, 2014; and Teddy White, Jay Oxford, and Levi Krasser to serve as Fair Board Office #2 and Joe Waugh, Billie Hill, and Lori Varner to serve as Fair Board Office #3, terms beginning January 1, 2013 and ending December 31, 2016

Discussion and possible action to approve ODOT Federal Emergency Relief Project Damage Statement for ERSTP-171C(124)ER, Job# 25274(04), for repairs to Bridge located at EW 196 NS 233-234, submitted by District 3

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 27, 2012.

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: DECEMBER 27, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 20, 2012.

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: DECEMBER 17, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve lease between Tillman County and Tillman Producers Coop for repeater tower space, calendar year 2013

Discussion and possible action to approve Resolution to re-appoint Don Dick Dunham to serve as Trustee of the Tillman County Emergency Medical Service Board, term ending January, 2018

Discussion and possible action to approve Resolution amending Resolution #1137, updating Tillman County compensatory time policy

Discussion and possible action to approve Resolution adopting updated Tillman County Personnel Policy, effective February 1, 2013

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 13, 2012.

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: DECEMBER 10, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve Service Agreement Addendum between Tillman County and Cintas, District #1 & #3

Discussion and possible action to approve Domestic Water Line Installation Request from Jaymar Plumbing Co. crossing the county right of way on CR 184 and Hwy 183, Dist #2

10:00 A.M. Elected Officials meeting to discuss Tillman County Personnel Policy Handbook updates

Discussion and possible action to approve updated Tillman County Personnel Policy Handbook effective February 1, 2013

Discussion and possible action to approve updated Tillman County Drug and Alcohol Testing Policy effective February 1, 2013

Discussion and possible action to bring from table and approve 12 month Optic Ballot printing bid, Election Board Secretary

Discussion and possible action to bring from table and approve 6 month bids

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK December 6, 2012.

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: DECEMBER 3, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve gravel contracts between Tillman County Commissioners and Tony and Connie Schreiner, and KPB Properties for the 2013 calendar year.

                           Discussion and possible action to approve clay contracts between Tillman County Commissioners and Margie Everson, William R. Simpson and/or Virnitia Simpson           Sharon Gilbert, Pam Isbell, June McGirt, Kent R. Walker and Kristi D. Walker for the 2013 calendar year.

Discussion and possible action to approve Resolution to re-appoint Bruce McCarley to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2015

Discussion and possible action to approve Resolution to re-appoint Johnny Hester to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2015

Discussion and possible action to approve Resolution to re-appoint Jack Killebrew to serve as Trustee of the Tillman County Industrial Authority Board, term ending December 4, 2015

                           10:00 A.M. Bid Opening Optech Ballot Printing and Six Month Bids

                          10:30 A.M. Executive Session to discuss personnel

                          Discussion and possible action to update Tillman County Personnel Policy and approve Resolutions

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 29, 2012.

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 26, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking, Dist. 3

10:00 A.M. Elected Officials meeting to discuss updating Tillman County personnel policy

Discussion and possible action to approve updated personnel policy

Discussion and possible action to approve updated drug and alcohol testing policy

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 19, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 19, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

                           Discussion and possible action to approve Tillman County holidays for 2013

Discussion and possible action to approve schedule of regular meetings for calendar year 2013

Discussion and possible action re: personnel policy

Discussion and possible action to submit ER project claim form for reimbursement, District 3

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 15, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 13, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve Transportation Agreement between Tillman County and Community Action Development Corporation for providing transportation services roundtrip for DOC workers from the Weaver Correctional Facility to Tillman County Courthouse

Discussion and possible action to approve Domestic Water Line Installation Request from Jaymar Plumbing to install a domestic water line crossing county right of way on CR NS 222

Discussion and possible action to approve agreement between Tillman County and Cintas for uniforms and

dust mop service, Courthouse

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 8, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: NOVEMBER 5, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

                           Discussion and possible action to go out for six (6) month bids

Discussion and possible action to go out for twelve (12) month bid for Optech ballot printing, Election Board

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK November 1, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 29, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve Water Line Installation Request from Tillman County Rural Water District #1 crossing the county right of way on CRNS239 between SW/4 Sec 19-T4S-R14W and SE/4 Sec 24-T4--R15W

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 25, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 22, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve lease/purchase agreements for two (2) law enforcement vehicles, Bid #9-2012, Sheriff

Discussion and possible to approve Resolution #1132 to select Circuit Engineering District #7 as the engineer responsible for county bridge inspections as approved by the Oklahoma Department of Transportation

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 18, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 15, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve lease/purchase agreements for four (4) law enforcement vehicles, Bid #9-2012, Sheriff

Discussion and possible action to submit Surface Transportation Program(STP) application for 2017 federal fiscal year

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 11, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 9, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

OLD BUSINESS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

10:30 A.M. Stan Rice with ASCOG for discussion and possible action on roll in of cities, towns and schools into the Tillman County Hazard Mitigation Plan

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK October 4, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: OCTOBER 1, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to approve Detention Services Agreement between Tillman County and Sac and Fox Nation, as corrected by Sac and Fox Nation, FY 2013

Discussion and possible action to approve Interlocal Agreement between Tillman County and Governing Body of Newkirk, Oklahoma to loan culvert end treatment concrete forms

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 27, 2012

 

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 24, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking one (1) Power Chute Smart UPS 1400 Battery Back-up, Inv. #220-65 Assessor’s Office

Discussion and possible action to declare surplus and approve Resolution to dispose of equipment by junking one (1) Compaq Computer, Inv. #238-13; one (1) Compaq Computer, Inv. #238-14; one (1) Compaq Computer, Inv. #238-15; one (1) Compaq Computer, Inv. #238-16; one (1) Savin MLP32 Laser Printer, Inv. #238-21, Treasurer’s Office

Discussion and possible action on request from the Frederick Chamber of Commerce for use of the Courthouse grounds for the annual Cotton Festival, Saturday, November 3, 2012, from 9 a.m. to 4 p.m.

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 20, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 17, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

Discussion and possible action to remove Keith Hefner as Receiving Agent and appoint Bryan Smith, Sheriff’s Department

Discussion and possible action to remove Alma Santiago-Juanes as Receiving Agent and appoint Kim Buckner, Court Clerk

Discussion and possible action to approve final FY 2012-2013 Tillman County General Government Estimate of Needs

Discussion and possible action to approve In-kind Contributing Partner Agreement, with commitment list, between Tillman County District #3 and City of Grandfield for REAP Grant

Discussion and possible action to approve Resolution requesting to participate in County Road Machinery and Equipment Revolving Fund, FY 2013

                         10:00 A.M. Bid opening for four (4) or more law enforcement vehicles, Bid #9-2012, Sheriff

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 13, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 10, 2012

TIME: 9:00 A.M.

NOTE: AGENDA WILL BECOME FINAL 24 HOURS BEFORE MEETING DATE AND TIME

PLACE OF MEETING: COMMISSIONERS OFFICE, COURTHOUSE, FREDERICK, OKLAHOMA

PERSON FILING NOTICE: CHAIRMAN OF THE BOARD

AGENDA:

READING AND APPROVAL OF MINUTES

PROCESSING REGULAR PURCHASE ORDERS

NEW BUSINESS

CITIZENS TO BE HEARD

TRANSFER OF APPROPRIATIONS

                           Discussion and possible action to approve to approve Resolution #1127 to renew County wide burn ban

Discussion and possible action to approve conveyance of property sold through Commissioners’ Sale to Zion Properties, located First Addition, Block 22, Lots 3-4, Dean Addition, Block 1, Lots 13-18, Jones Sub, Tract D, Ray’s 1`st Addition, Block 3, Lot 1-2, Ray’s 4th, Block 7, Lot 14, Ray’s Sub Division, Tract 3, Davidson Original, Block 13, Lots 9-10, Davidson Original Block 20, N ½ of Lots 16-18, Tract in NW/4 Sec 3-T4S-R18W

FILED IN THE OFFICE OF THE TILLMAN COUNTY CLERK September 6, 2012

___________________________

Jerri Boyd, County Clerk

AGENDA

COUNTY COMMISSIONERS MEETING

NOTICE OF MEETING

TILLMAN COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

DATE: SEPTEMBER 4, 2012

TIME: 9:00 A.M.